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Your Road to Modern Communication Sites

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Presented at Office365 Saturday - Redmond, WA 2018

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Your Road to Modern Communication Sites

  1. 1. Your Road to Modern Communication Sites By: D’arce Hess #O365RED
  2. 2. Introductions D’arce Hess, MVP President | DH Consulting LLC dhess@dhconsulting.me https://darcehessllc.com @darcehess https://www.linkedin.com/in/darcehess
  3. 3. Where we came from Intro to Communication Sites Customization Capabilities Where we are going Looking to Migrate? Agenda
  4. 4. Where we came from 2013 • Custom Master Pages • Composed Looks • Display Templates • Custom Page Layouts • jslink • Image Renditions 2010 • Sandbox Solutions • Color Picker Theming • Custom Master Pages • Custom Page Layouts • FAST Search • Deep IA Structures 2007 • Full Trust Code Solutions • Limited theming capabilities • Custom Master Pages • Custom Page Layouts Office365 • Modern Experiences • Delve • Personalized Search • SharePoint Framework • New Web Parts • No more clunky ribbon • No Subsites • Mobile Friendly • SharePoint App
  5. 5. Intro to Communication Sites
  6. 6. How to create one SharePoint Home > Create Site • Self-Service Site Creation: Specified users have the ability to provision new sites. • Future Provisioning will allow for themes to be applied through site script functionality • Choose an OOTB Template • Custom site scripting will allow for custom templating of sites in near future
  7. 7. Your options Start with a blank site and make your design come to life quickly and easily Use this design to showcase a product, team, or event using photos or images. Use this design if you have a lot of information to share such as news, events, and other content
  8. 8. Easy to edit experiences • Auto Saves your work • No more clunky ribbon • Responsive natively • Easy to adjust • Consistent experience
  9. 9. Customization Capabilities
  10. 10. Your Options for Customization Configure Customize Extend Fully Custom Experiences Level of ComplexityNo Code Full Code
  11. 11. • Text • Image • File Viewer • Link • Embed • Highlighted Content • Bing Maps • Document Library • Quick Links • Site Activity • Yammer Feed Out of the Box Web Parts – As of 7/28/18 • Text • Image • File Viewer • Link • Embed • Highlighted Content • Bing Maps • Document Library • Quick Links • Site Activity • Yammer Feed • Divider • Events • Group Calendar • Hero • Image Gallery • List • News • Office 365 Video • People • Power BI • Quick Chart • Stream • Spacer And growing… • Sites • Page Properties • Weather • Kindle
  12. 12. Change the Look - Themes Change the color theme to one of eight out-of- the-box themes. Site Actions > Change the Look
  13. 13. Extensions SharePoint Framework Extensions allow for developers to code additional functionality such as: 1) Custom Navigation 2) Footer 3) List Field Controls. https://docs.microsoft.com/en- us/sharepoint/dev/spfx/extensions/overview- extensions
  14. 14. Deploying a Custom Theme https://docs.microsoft.com/en- us/sharepoint/dev/declarative-customization/site- theming/sharepoint-site-theming-overview Custom Themes can be created using the following methods: • JSON • Powershell • CSOM • REST API
  15. 15. SharePoint Framework (SPFx) Used to create custom web parts that will work in following versions of SharePoint: • SharePoint 2016 • SharePoint Online – Classic Sites • SharePoint Online – Modern Team Sites • SharePoint Online – Communication Sites https://github.com/SPShire/sp-dev- solutions/tree/master/solutions/LinksAndHandlebarsTemplate Use our web parts from Shire
  16. 16. Make a Plan to Migrate
  17. 17. The Ideal The Reality when not prepared The Goal
  18. 18. 72% 40% 58% 40% of SharePoint Projects Fail.* Most common reasons: • Inadequate user training (67%) • Hard to use (66%) • Lack of senior management support (64%) Don’t become a Statistic 58% of users report change management shortcomings* • What does SharePoint do? 72% lack support for mobile device use, while 40% say mobile access to content is “very important”* * -- AIIM “The Impact of SharePoint” 2016
  19. 19. Possibilities are endless • Don’t pass up the opportunity to make things better. • Can processes be simplified? • Think of what your outcomes should be, not requirements. • Set realistic timelines and expectations. • What can you continue to support?
  20. 20. Communication is Key • Change Management • Governance through Guidance • Training when users need it • IT and Business Stakeholders • Know your goals • Understand your constraints – Technology/Resources • Know your Content • Understand your audience
  21. 21. Governance is a Buzzword not an Outcome • Guide users to make good decisions – Guidance Site • Know you can’t control everything • Will kittens die if ___________ happens? • Get help • Know Roles & Responsibilities • UI/UX – Images, Layouts, mobility • Development Debt/Maintenance Know Where to get Help SharePoint/Office 365 Governance Questions http://tiny.cc/SharePointGovQuestions When to Use What in Office 365 http://whentousewhat.com
  22. 22. • Brings together related team sites and communication sites • Roll up news and site activity • Search across related sites • Cross-site navigation • Consistent look-and-feel across sites • Admins create, users adopt and use SharePoint Hub Sites
  23. 23. Anticipate Bumps in the Road • Spent a week in a room doing kickoff. • Everyone • DEV/BA breakout • Everyone • Dinners • Leverage outside talent – technical and diverse perspective • Kittens wont die, make decisions aligned with north star, don’t sweat the compromises • Development team includes Designers and Development when building customizations • See around the corner • Regret the classic sites – limit the number of short term compromises you create • Identify quick when someone is in the wrong role or needs more role definition • Know when you won’t make someone happy and cut your losses • Easy to lose momentum on formal training and comms plans. Not a one and done. • When going early, test your assumptions and expect some pain • Search – early • Analytics -- early The Good Opportunity to Change
  24. 24. Where we are going
  25. 25. • Please thank our sponsors and staff. Without them, this event would not be possible. • Please fill out your evaluations. We want to know what we can do better.

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