Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

BEYOND EMAIL: HOW TO CHOOSE TOOLS FOR DEMOCRATIC GOVERNANCE

263 views

Published on

This workshop explores ways to make practicing democratic governance easier by choosing the right tool for the job. We’ll review familiar and fancy-seeming tools, from email and wikis to Slack and Loomio, and compare their usefulness for discussion, decision-making, and documentation. By taking a member-centric view, we will also evaluate what tools and habits support appropriate participation (and occasional celebration).

Published in: Technology
  • Be the first to comment

  • Be the first to like this

BEYOND EMAIL: HOW TO CHOOSE TOOLS FOR DEMOCRATIC GOVERNANCE

  1. 1. BEYOND EMAIL HOW TO CHOOSE TOOLS FOR DEMOCRATIC GOVERNANCE A WORKSHOP BY ME, DANNY@PEAKAGENCY.CO, FOR THE WESTERN WORKER CO-OP CONFERENCE IN BERKELEY, CALIFORNIA ON 9/21/2015
  2. 2. ASK A FRIEND WHEN WAS THE LAST TIME YOU PARTICIPATED IN MAKING A COLLECTIVE DECISION? HOW’D IT GO?
  3. 3. GOAL/AGENDA • TOOLS ARE JUST TOOLS • CASE STUDY: ADOBE BOOKS • THE TOOL USE MAP • MAPPING EXERCISE • INSIGHTS IN THE ROOM
  4. 4. SOME MEETINGS NEVER END
  5. 5. MOST EMAIL DOESN’T HELP
  6. 6. IF WE STOPPED ALL MEETINGS & EMAIL, COULD OTHER TOOLS GET THE JOB DONE?
  7. 7. FOR DEMOCRATIC GOVERNANCE, THINK HOW ANY GIVEN TOOL CAN FACILITATE FAIR PARTICIPATION AND “FAIR” IS WHAT MEMBERS DECIDE
  8. 8. CASE STUDY DECISION-MAKING IN A BOOKSTORE
  9. 9. MEET ADOBE BOOKS: • A COMMUNITY CENTER • A CO-OP BOOKSTORE • AN ART GALLERY & RESIDENCY • 2 WORKER-OWNERS NEAR FULL-TIME • 12 WORKER-OWNERS @4HRS/WK • MANY VOLUNTEER MEMBERS
  10. 10. THIS IS THEIR TOOL KIT: • 1 BOARD MEETING PER MONTH • INTERNAL EMAIL GROUP • LOOSE COMMITTEES • EVENT CALENDAR • LOOMIO®
  11. 11. NEW LIGHTING NEEDED? • MAJOR COST • LOOSE PROPOSAL • EVENTUALLY INSTALLED!
  12. 12. TABLING AND CITY POLITICS? • RISK OF AFFILIATION • EMAIL LED TO MEETING • PASSED NEW CO-OP POLICY
  13. 13. HERE’S HOW THEY MAKE IT WORK: • PEOPLE WHO SEE POTENTIAL SPEAKS UP • A CONCRETE PROPOSAL GETS TRACTION • MEMBER ENGAGEMENT DEFINES PROGRESS
  14. 14. THE TOOL-USE MAP TWO QUESTIONS TO CHOOSE THE RIGHT TOOL FOR THE JOB
  15. 15. FOR SIMPLICITY, LET’S SAY EVERYTHING BEFORE A DECISION IS SOME FORM OF DISCUSSION
  16. 16. EACH DECISION HAS SOME LEVEL OF IMPORTANCE, ITS RELATIVE PRIORITY FOR THE GROUP
  17. 17. EACH DECISION HAS SOME LEVEL OF IMPORTANCE, ITS RELATIVE PRIORITY FOR THE GROUP AND, TO REACH ANY DECISION… ALL DISCUSSION HAS SOME LEVEL OF INTENSITY, THE INTERACTION REQUIRED FOR FAIR PARTICIPATION
  18. 18. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION
  19. 19. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION MEMBER ENGAGEMENT
  20. 20. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION INFORMED? INVOLVED? MEMBER ENGAGEMENT
  21. 21. WITH A FRIEND, TALK ABOUT HOW YOUR MEMBERSHIP ENGAGES IN DISCUSSION AND DECISION- MAKING. PUT A FEW POINTS ON THE MAP. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ? ? ?
  22. 22. HOW DOES YOUR MEMBER ENGAGEMENT LOOK? RESPONSIVE (IDEAL) X X X REACTIVE SATURATED SUFFOCATED
  23. 23. MEETINGS IMPORTANCE OF DECISION INTENSITY OF DISCUSSION
  24. 24. ❤❤❤MEETINGS IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ❤❤
  25. 25. ❤❤❤ ❤ MEETINGS EMAIL IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ❤❤ •
  26. 26. DOCUMENTATION COLLABORATIVELY EDIT WEB CONTENT AND SITE STRUCTURE, PLUS TRACKING AND ACCESS LEVELS
  27. 27. ❤❤❤ ❤ • MEETINGS EMAIL IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ❤❤ • •
  28. 28. TASK MANAGEMENT CENTER CONVERSATION AROUND TASKS, WHICH YOU CAN ASSIGN, SCHEDULE, AND MODIFY
  29. 29. ❤❤❤ ❤ • • MEETINGS EMAIL IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ❤❤ • • ❤
  30. 30. DISCUSSION CHAT AND SHARE FILES IN REAL-TIME, ORGANIZED BY TOPIC, PLUS PRIVATE GROUPS AND DIRECT MESSAGING
  31. 31. ❤❤❤ ❤ • • ❤❤❤ MEETINGS EMAIL IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ❤❤ • • ❤ ❤❤
  32. 32. DECISION-MAKING ASYNCHRONOUSLY START PROPOSALS, SOLICIT FEEDBACK, HOLD DISCUSSIONS, AND MAKE DECISIONS
  33. 33. ❤❤❤ ❤ • • ❤❤❤ ❤❤❤ MEETINGS EMAIL IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ❤❤ • • ❤ ❤❤ ❤❤❤
  34. 34. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION
  35. 35. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION
  36. 36. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION
  37. 37. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION ELIMINATE MOST EMAIL? MAKE MOST MEETINGS MOOT?
  38. 38. ASK YOURSELF: WHAT JOB DOES WHICH TOOL GET DONE BEST, AND WHY?
  39. 39. COFFEE KEEPS ME AWAKE WITH CAFFEINE (I ❤ MEETINGS)
  40. 40. IMPORTANCE OF DECISION INTENSITY OF DISCUSSION HOW CAN YOU (RE)ORGANIZE YOUR TOOLBOX?
  41. 41. INSIGHTS ● GET CLEAR ON FAIR MEMBER PARTICIPATION ● FOCUS ON DISCUSSION AND DECISION-MAKING ● CHOOSE TOOLS THAT MAKE IT EASY TO INFORM AND INVOLVE PEOPLE WHO CARE ● WHAT ELSE..?
  42. 42. DANNY@PEAKAGENCY.CO

×