“Effective use of PowerPoint as a Presentation tool” http://eglobiotraining.com/
ObjectivesPowerPoint is used for Ten Thoughts About How to Use PowerPoint Effectively Tips for more effective PowerPoint presentations
Introduction Slide presentation softwaresuch as PowerPoint hasbecome an ingrained part ofmany instructional settings,particularly in large classesand in courses more gearedtoward information exchangethan skill development.PowerPoint can be a highlyeffective tool to aid learning,but if not used carefully, mayinstead disengage students andactually hinder learning.
Additional Information What has been turned upside-down over the past decade’s spread of PowerPoint, for most PowerPoint users, is that the ―speech‖ is now mostly what’s on the screen, rather than what is spoken. In other words, the proper relation of the illustration tool to the speech has been reversed. In the opinion of many people, this has tragically damaged the art of public speaking. No one can imagine Abraham Lincoln nor Martin Luther King, Jr., needing PowerPoint. But today many people who give oral presentations cannot imagine doing so without PowerPoint. In the interest of restoring some balance to the use of PowerPoint, without rejecting its use altogether, here are some suggestions for how to use PowerPoint effectively.
Ten Thoughts About How to Use PowerPoint Effectively
such as by showing photos, graphs,1. PowerPoint, when charts, maps, etc., or displayed via a by highlighting certain projector, is a useful text from a speech, tool for showing such as quotations or audiences things that major ideas. It should enhance what the not be used as a speaker is saying. It is slide-show outline of a useful tool for what the speaker is illustrating the content telling the audience. of a speech,
and with no more than eight to ten words per2. Slides used in a line. In most cases, presentation should less is more, so four be spare, in terms of lines of text is how much information probably better. Don’t is on each slide, as display charts or well as how many graphs with a lot of slides are used. A rule information—if it’s of thumb is to put no useful for the more than eight lines audience to see such of text on a slide, things, pass them out as handouts.
By now, most people roll their eyes when they see these things,3. Unless you’re an and these tricks add experienced designer, nothing of value to a don’t use the presentation. transition and animation ―tricks‖ that are built into PowerPoint, such as bouncing or flying text.
in a slide presentation doesn’t help in most4. Above all, use high- circumstances unless contrast color schemes you’re in the fashion or so that whatever is on design fields. If you use your slides is readable. graphics or photos, try Unless you are a to use the highest talented graphic quality you can find or designer, use the afford—clip art and low- templates that come resolution graphics with PowerPoint or blown up on a screen Keynote, and keep it, usually detract from a simple—high concept presentation. design
how to get through it using someone else’s computer, etc. Make5. Rehearse your sure that you can PowerPoint deliver your presentation and not presentation if just once. Don’t let PowerPoint is PowerPoint get in the completely way of your oral unavailable; in other presentation, and words, make sure you make sure you know can give your speech how it works, what without your sequence the slides PowerPoint are in, presentation.
and you can direct them back to the screen when you have6. Get used to using black something else to show slides. There are few them. Put a black speeches that need screen at the end of something displayed on your presentation, so the screen all the time. that when you’re done, If you include a black the PowerPoint slide in your presentation is finished presentation, your and off the screen. audience will refocus on you, rather than on the screen,
If you expect to be using PowerPoint a lot, invest in a remote ―clicker‖ that lets you get away from the7. Concentrate on keeping computer and still drive the audience focused on your presentation. If you you, not on the screen. don’t have one of those, You can do this by using it’s better to ask someone slides sparingly, standing to run the presentation in front of the audience in than to be behind a a way that makes them screen and keyboard look at you, and, if while you talk. possible, going to the screen and using your hand or arm to point out things on a slide.
Keep motion on the screen to a minimum, unless you’re showing a movie or a video. It’s better to show a static8. If you show something on a screenshot of a Web page, computer that requires embedded on a slide, than moving the cursor around, to call up the Web page in a or flipping from one screen browser on a computer. If to another, or some other you want to point out technique that requires something on a Web page, interaction with the go to the screen and point computer itself, remember at it—don’t jiggle the cursor that people in the audience around what you want will see things very people to look at: their differently on the projection heads will look like bobble- screen than you see them headed dolls. on the computer screen.
they’ll start wondering how many slides are left. Slides should be9. Don’t ―cue‖ the used asynchronously audience that listening within your speech, and to your speech means only to highlight or getting through your illustrate things. PowerPoint Audiences are bored presentation. If the with oral presentations audience sees that that go from one slide your PowerPoint to the next until the presentation is the end. Engage the structure of your audience, and use speech, slides only when they are useful.
in extremely effective ways—Steve Jobs and Stanford Law Professor Lawrence Lessig are two10. Learn how to give a examples. Al Gore’s use good speech without of Keynote in the movie PowerPoint. This takes ―An Inconvenient Truth‖ practice, which means was a good model. But giving speeches without these three examples PowerPoint. Believe it or don’t look at all like the not, public speaking way most people use existed before PowerPoint. Avoiding bad PowerPoint, and many PowerPoint habits people remember it as means, first and being a lot better then foremost, becoming a than it is now. A few good public speaker. people use presentation software
Tips for more effective PowerPoint presentations Ask questions. Questions arouse interest, pique curiosity, and engage audiences. So ask a lot of them. Buildtension by posing a question and letting your audience stew a moment before moving to the next slide withthe answer. Quiz their knowledge and then show them how little they know. If appropriate, engage in a little question-and-answer with your audience, with you asking the questions.
Tips for more effective PowerPoint presentations Write a script. A little planning goes a long way. Most presentations are written in PowerPoint (or some other presentation package) without any sort of rhyme or reason. That’s bass-backwards. Since the point of your slides is to illustrate and expand what you are going to say to your audience. You should know what you intend to say and then figure out how to visualize it. Unless you are an expert at improvising, make sure you write out or at least outline your presentation before trying to put together slides. And make sure your script follows good storytelling conventions: give it a beginning, middle, and end; have a clear arc that builds towards some sort of climax; make your audience appreciate each slide but be anxious to find out what’s next; and when possible, always leave them wanting more.
Tips for more effective PowerPoint presentations One thing at a time, please. At any given moment, what should be on the screen is the thing you’re talking about. Our audience will almost instantly read every slide as soon as it’s displayed; if you have the next four points you plan to make up there, they’ll be three steps ahead of you, waiting for you to catch up rather than listening with interest to the point you’re making. Plan your presentation so just one new point is displayed at any given moment. Bullet points can be revealed one at a time as you reach them. Charts can be put on the next slide to be referenced when you get to the data the chart displays. Your job as presenter is to control the flow of information so that you and your audience stay in sync.
Tips for more effective PowerPoint presentations No paragraphsWhere most presentations fail is that their authors, convinced they are producing some kind of stand-alone document, put everything they want to say onto their slides, in great big chunky blocks of text.Congratulations. You’ve just killed a roomful of people. Cause of death: terminal boredom poisoning.
Tips for more effective PowerPoint presentations Your slides are the illustrations for your presentation, not the presentation itself. They should underline and reinforce what you’re saying as you give your presentation — save the paragraphs of text for your script. PowerPoint and other presentation software have functions to display notes onto the presenter’s screen that do not get sent to the projector, or you can use note cards, a separate word processor document, or your memory. Just don’t put it on the screen – and for goodness’ sake, if you do for some reason put it on the screen, don’t stand with your back to your audience and read it from the screen!
Tips for more effective PowerPoint presentations Break the rules. As with everything else, there are times when each of these rules – or any other rule you know – won’t apply. If you know there’s a good reason to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’s ignoring the rules or breaking them because you just don’t know any better that leads to shoddy boring presentations that lead to boredom, depression, psychopathic breaks, and eventually death. And you don’t want that, do you?
Tips for more effective PowerPoint presentations Think outside the screen. Remember, the slides on the screen are only part of the presentation – and not the main part. Even though you’re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room. You are the focus when you’re presenting, no matter how interesting your slides are.
Respectfully Submitted toProf. Erwin M. Globio, MSIT