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A Systems Approach Gregory Robert George Hutton, Ashley Rebecca Anne Machum, and David Bernard MacNeil
<ul><li>Step #1—Investigation </li></ul><ul><ul><li>Disaster Response Plan Defined </li></ul></ul><ul><ul><li>Types of Dis...
Understand the Problem Are the Solutions to the Problem Worth Investing In? Designing the Best Solution Implementation of ...
Understand the Problem
<ul><li>“ Disaster response is the procedures and processes whereby a team of trained individuals responds to a disaster a...
<ul><li>Why don’t we SHOW you what disasters are?! </li></ul>Cedar Rapids Library Among Flood Victims Book Dump @ Cal Poly...
<ul><li>Cyber Terrorism </li></ul><ul><ul><li>Computer Viruses </li></ul></ul><ul><ul><li>Hacking </li></ul></ul><ul><li>T...
<ul><li>Fire </li></ul><ul><li>Flood </li></ul><ul><li>Tornado </li></ul><ul><li>Loss of Power </li></ul><ul><li>Earthquak...
Are the Solutions to the Problem Worth Investing In?
<ul><li>Don’t it always seem to go, that you don’t know what you’ve got until it’s gone? </li></ul><ul><ul><li>Many source...
<ul><li>“ For acute, instantaneous episodes (e.g., earthquakes, floods, tsunamis, terrorist attacks), it may be possible t...
<ul><li>Understanding past disasters can help predict future potential problems.  </li></ul><ul><ul><li>Building codes for...
<ul><li>Using available data, understanding which disasters are more likely to impact your library. </li></ul><ul><ul><li>...
Designing the Best Solution
<ul><li>Identify vulnerable collections </li></ul><ul><li>Identify conservation experts </li></ul><ul><li>Monitor indoor a...
<ul><li>Know where your information is stored, and who is responsible for maintaining it </li></ul><ul><li>Keep software a...
Implementation of a Plan
<ul><li>Analysis of building, security, materials and resources to make sure the plan is feasible </li></ul><ul><li>Involv...
<ul><li>Checklists!!  </li></ul><ul><li>Make use of available resources </li></ul><ul><li>M25  Consortium of Academic Libr...
<ul><li>Update your plan to reflect introduction of new technologies, new staff, new collections, etc </li></ul><ul><li>Co...
<ul><li>Better to know what you need to do, rather than what you should have done. </li></ul><ul><li>Planning will make st...
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Disaster Planning Lightning

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Disaster Planning Lightning

  1. 1. A Systems Approach Gregory Robert George Hutton, Ashley Rebecca Anne Machum, and David Bernard MacNeil
  2. 2. <ul><li>Step #1—Investigation </li></ul><ul><ul><li>Disaster Response Plan Defined </li></ul></ul><ul><ul><li>Types of Disasters </li></ul></ul><ul><ul><li>Risk Assessment </li></ul></ul><ul><li>Step #2—Analysis </li></ul><ul><ul><li>Importance of Planning </li></ul></ul><ul><ul><li>Technologies </li></ul></ul><ul><li>Step #3—Design </li></ul><ul><ul><li>Protecting Materials and Digital Resources </li></ul></ul><ul><li>Step #4—Implementation </li></ul><ul><ul><li>Preparedness </li></ul></ul><ul><ul><li>Planning Resources </li></ul></ul>
  3. 3. Understand the Problem Are the Solutions to the Problem Worth Investing In? Designing the Best Solution Implementation of a Plan
  4. 4. Understand the Problem
  5. 5. <ul><li>“ Disaster response is the procedures and processes whereby a team of trained individuals responds to a disaster and determines how to best recover the damaged materials.” </li></ul><ul><ul><ul><li>Kahn, M. B. (1998). Disaster Response and Planning for Libraries . Chicago: American Library Association. </li></ul></ul></ul>
  6. 6. <ul><li>Why don’t we SHOW you what disasters are?! </li></ul>Cedar Rapids Library Among Flood Victims Book Dump @ Cal Poly, Pomona
  7. 7. <ul><li>Cyber Terrorism </li></ul><ul><ul><li>Computer Viruses </li></ul></ul><ul><ul><li>Hacking </li></ul></ul><ul><li>Terrorism </li></ul><ul><ul><li>Arson </li></ul></ul><ul><ul><li>Explosives </li></ul></ul><ul><li>Bioterrorism </li></ul><ul><ul><li>Bacteria </li></ul></ul><ul><ul><li>Viruses </li></ul></ul><ul><li>Hazardous Materials </li></ul><ul><ul><li>Chemicals </li></ul></ul><ul><li>Major Theft </li></ul>
  8. 8. <ul><li>Fire </li></ul><ul><li>Flood </li></ul><ul><li>Tornado </li></ul><ul><li>Loss of Power </li></ul><ul><li>Earthquake </li></ul><ul><li>Typhoon </li></ul><ul><li>Hurricane </li></ul><ul><li>Mould </li></ul>
  9. 9. Are the Solutions to the Problem Worth Investing In?
  10. 10. <ul><li>Don’t it always seem to go, that you don’t know what you’ve got until it’s gone? </li></ul><ul><ul><li>Many sources highlight the fact that disaster plans are largely reactionary, rather than predictive. </li></ul></ul><ul><ul><ul><li>CLA </li></ul></ul></ul><ul><ul><ul><li>Miriam B. Khan </li></ul></ul></ul>http://chordvine.com/wp-content/uploads/2008/04/joni-mitchell.jpg
  11. 11. <ul><li>“ For acute, instantaneous episodes (e.g., earthquakes, floods, tsunamis, terrorist attacks), it may be possible to identify high-risk geographic locations or time periods, but precise forecasting and development of early-warning systems are generally less applicable.” </li></ul><ul><ul><ul><li>Dominici, F., Levy, J.I., and Louis, T.A. (2005). “Methodological challenges and contributions in disaster epidemiology.” Epidemiologic Reviews 27 (9). </li></ul></ul></ul>
  12. 12. <ul><li>Understanding past disasters can help predict future potential problems. </li></ul><ul><ul><li>Building codes for sturdier construction in earthquake zones, proper zoning. </li></ul></ul><ul><li>Surveillance Systems </li></ul><ul><ul><li>GIS Technologies </li></ul></ul><ul><ul><ul><li>“ Known geographic patterning of disasters (i.e., high-risk earthquake or flooding zones) can help narrow the scope of surveillance systems and prospective data collection” Dominici, F., Levy, J.I., and Louis, T.A. (2005). “Methodological challenges and contributions in disaster epidemiology.” Epidemiologic Reviews 27 (9). </li></ul></ul></ul>
  13. 13. <ul><li>Using available data, understanding which disasters are more likely to impact your library. </li></ul><ul><ul><li>i.e., the Spring Garden branch of the HPL is unlikely to be affected by earthquakes, but should consider steps for flooding, fire, and hurricanes. </li></ul></ul>http://upload.wikimedia.org/wikipedia/commons/thumb/4/4e/Halifax_library.JPG/300pxHalifax_library.JPG
  14. 14. Designing the Best Solution
  15. 15. <ul><li>Identify vulnerable collections </li></ul><ul><li>Identify conservation experts </li></ul><ul><li>Monitor indoor air quality </li></ul><ul><li>Train staff and practice responses for small and large scale disasters </li></ul><ul><li>Insurance policy </li></ul><ul><li>Baltimore Academic Libraries Consortium </li></ul>
  16. 16. <ul><li>Know where your information is stored, and who is responsible for maintaining it </li></ul><ul><li>Keep software and systems up to date </li></ul><ul><li>Back up routines and software to prevent loss of data </li></ul><ul><li>Store backups in offsite storage </li></ul><ul><li>Archive databases and websites </li></ul>
  17. 17. Implementation of a Plan
  18. 18. <ul><li>Analysis of building, security, materials and resources to make sure the plan is feasible </li></ul><ul><li>Involve all staff; regular drills and building walkthroughs </li></ul><ul><li>Emergency and recovery equipment is readily available and up to code </li></ul><ul><li>Provide staff with ready access to the plan </li></ul><ul><li>Ensure contact information is up to date </li></ul>
  19. 19. <ul><li>Checklists!! </li></ul><ul><li>Make use of available resources </li></ul><ul><li>M25 Consortium of Academic Libraries: Disaster Control Plan </li></ul>
  20. 20. <ul><li>Update your plan to reflect introduction of new technologies, new staff, new collections, etc </li></ul><ul><li>Conduct a risk assessment regularly to identify new threats and/or developments </li></ul>http://lolbots.com/wordpress/wp-content/uploads/2007/06/prepared.jpg
  21. 21. <ul><li>Better to know what you need to do, rather than what you should have done. </li></ul><ul><li>Planning will make staff reaction to disasters systematically quicker. </li></ul>

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