Cataloging At The De La Salle University Library

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Presented by Ana Maria B. Fresnido at PAARL's National Seminar-Workshop on the theme “ Technical Services in the Changing Library Environment” (Island Cove Resort and Leisure Park, Binakayan, Kawit, Cavite, 17-18 October 2005)

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Cataloging At The De La Salle University Library

  1. 1. Cataloging @ the DLSU Library by Ana Maria B. Fresnido
  2. 2. Process of Cataloging- <ul><li>Online </li></ul><ul><li>Integrated Library System used: </li></ul><ul><ul><li>Millennium </li></ul></ul><ul><li>Cataloging Module: </li></ul><ul><ul><li>Milcat </li></ul></ul><ul><ul><li>GUICAT </li></ul></ul><ul><li>Online Databases Used </li></ul><ul><li> for Copy Cataloging: </li></ul><ul><ul><li>Library of Congress </li></ul></ul><ul><ul><li>OhioLink </li></ul></ul><ul><ul><li>Bibliofile </li></ul></ul>at the Cataloguing Section, DLSU Library
  3. 3. Standards <ul><li>AACR2 </li></ul><ul><ul><li>adopted for the bibliographic description of all materials </li></ul></ul><ul><li>MARC21 </li></ul><ul><ul><li>used for entering bibliographic information into the integrated library system </li></ul></ul>
  4. 4. Guides/Tools for Cataloging <ul><li>ALA rules for filing </li></ul><ul><li>Anglo-American cataloguing rules </li></ul><ul><li>Free floating subdivisions : an alphabetical index </li></ul><ul><li>LC schedules </li></ul><ul><li>LC subject headings </li></ul><ul><li>Library of Congress subject headings : a guide to subdivision practice </li></ul><ul><li>MARC 21 concise formats </li></ul><ul><li>MARC21 for everyone </li></ul><ul><li>Notes for catalogers : a sourcebook for use with AACR2 </li></ul>
  5. 5. The Cataloging Process (cont.) <ul><li>Select field limit & type in the word or phrase to be searched </li></ul><ul><li>Press Enter key </li></ul>
  6. 6. The Cataloging Process (cont.) <ul><li>Click to add item/accession </li></ul>Attach New Item
  7. 7. The Cataloging Process (cont.) <ul><li>Z39.50 protocol (for remote access) </li></ul>
  8. 8. The Cataloging Process (cont.) <ul><li>Available Databases </li></ul><ul><li>Select from the list of databases </li></ul><ul><li>Click OK </li></ul>
  9. 9. <ul><li>select a field limit from the selection list </li></ul>The Cataloging Process (cont.)
  10. 10. <ul><li>Type in the word or phrase to be searched </li></ul><ul><li>Press Enter key </li></ul>The Cataloging Process (cont.)
  11. 11. <ul><li>This box appears to show the status of your search </li></ul><ul><li>Wait until searching is done </li></ul><ul><li>Click close to show search results </li></ul>The Cataloging Process (cont.)
  12. 12. <ul><li>Click on the bibliographic record you want to view </li></ul>The Cataloging Process (cont.)
  13. 13. <ul><li>Do editing based on the material on hand </li></ul><ul><li>Click on the save icon to save the record </li></ul>The Cataloging Process (cont.)
  14. 14. The Cataloging Process (cont.) <ul><li>Click on the export record icon to save the record in floppy disk </li></ul>
  15. 15. Classification Schemes/Arrangements <ul><li>Books </li></ul><ul><ul><li>Library of Congress Classification Scheme </li></ul></ul><ul><ul><li>Rizaliana Scheme </li></ul></ul><ul><ul><li>Philippine Literature Classification Scheme </li></ul></ul><ul><ul><li>Law of the Philippines Classification Scheme </li></ul></ul><ul><li>Audio-visual/Non-Print Materials </li></ul><ul><ul><li>Arranged by accession number </li></ul></ul>
  16. 16. Revised Rizal Scheme <ul><li>Autobiography; diary, journals, reminiscences </li></ul><ul><ul><li>Subdivided by author, editor, translator, etc . </li></ul></ul>45 <ul><li>Controversies; trial, retraction, etc. </li></ul><ul><ul><li>Subdivided by author, editor, translator, etc </li></ul></ul>44 Anniversaries, programs, etc. 43 Museums, relics, shrines, monuments, etc. 42 Periodicals, serials 41 Congresses, societies, etc. R4 DS675.8
  17. 17. Revised Rizal Scheme (cont.) Single letters .A7-79 Reformists, contemporaries, friends .A6-69 Pastells .A5-59 Blumentritt .A4-49 Family .A3-39 Collection .A1-19 <ul><li>Letters, correspondences </li></ul><ul><ul><li>Slide cutter number by author, editor, translator, etc. </li></ul></ul>46
  18. 18. Revised Rizal Scheme (cont.) <ul><li>Separate, by title </li></ul><ul><ul><ul><li>Expand cutter number by language and then by author, editor, translator, etc. (For expansion, see Table of Language Division) </li></ul></ul></ul><ul><li>Selection </li></ul><ul><ul><ul><li>Expand cutter number by language and then by author, editor, translator, etc. (For expansion, see Table of Language Division) </li></ul></ul></ul>A6 <ul><li>Collection </li></ul><ul><ul><ul><li>Slide cutter number by author, editor, translator, etc. </li></ul></ul></ul>A1-5 Political writings 47
  19. 19. Revised Rizal Scheme (cont.) Other, by title A87-Z Mi Ultimo adios A86 Noli me tangere A85 El Filibusterismo A84 Political writings 47
  20. 20. Revised Rizal Scheme (cont.) Others 49 <ul><li>Collection </li></ul><ul><ul><ul><li>Expand cutter number by language and then by author, editor, translator, etc. (For expansion, see Table of Language Division) </li></ul></ul></ul>A2 Miscellaneous writings (Literary works, etc.), by title, A3-Z 48
  21. 21. Revised Rizal Scheme (cont.) By Author A3-Z8 <ul><li>Collection, anthology </li></ul><ul><ul><ul><li>Expand cutter number by language and then by author, editor, translator, etc. (For expansion, see Table of Language Division) </li></ul></ul></ul>A1 Biography R5
  22. 22. Revised Rizal Scheme (cont.) <ul><li>Bibliography, indexes, etc. </li></ul><ul><ul><li>Expand cutter number by language and then by author, editor, translator, etc. (For expansion, see Table of Language Division) </li></ul></ul>Z9 Biography R5
  23. 23. Revised Table of Language Subdivision Pangasinan 6 Pampango 5 Iloko 4 Bicol 3 Tagalog 2 English 1 Spanish 0
  24. 24. Revised Table of Language Subdivision (cont.) Other foreign languages 9 Other dialects 8 <ul><ul><li>Other Visayan dialects </li></ul></ul>74-799 <ul><ul><li>Samaro-Leytenan </li></ul></ul>73-739 <ul><ul><li>Hiligaynon </li></ul></ul>72-729 Cebuano 7- 719
  25. 25. Cataloging Categories <ul><li>Exactly the same copy </li></ul><ul><li>The only difference is the ISBN </li></ul><ul><li>The difference in size is less than five (5) cm. </li></ul><ul><li>the difference in pagination is less than ten (10) pages </li></ul>ASL (Add-to-shelflist) – consider as ASL if:
  26. 26. Cataloging Categories <ul><li>FOE (For other edition) </li></ul><ul><ul><li>has changes in any of the following areas: </li></ul></ul><ul><li>Title and statement of responsibility </li></ul><ul><li>Edition statement </li></ul><ul><li>Imprint </li></ul><ul><li>Size (i.e. the difference in size is five (5) cm. or more) </li></ul><ul><li>Pagination (i.e. the difference in pagination is ten (10) pages or more) </li></ul><ul><li>Series statement </li></ul><ul><li>Quoted notes in the title page </li></ul>FOE (For-other-edition) has changes in any of the following areas:
  27. 27. Cataloging Categories <ul><li>With Searching (Copy Cataloging) </li></ul><ul><ul><li>with bibliographic searching in any of the cataloging tools/bibliographic databases such as: </li></ul></ul><ul><li>Bibliofile </li></ul><ul><li>Library of Congress Online Database </li></ul><ul><li>OhioLink </li></ul><ul><li>National Union Catalog (1953-57 & 1956-67) </li></ul><ul><li>Library of Congress Printed Cards (1942) </li></ul><ul><li>Philippine National Bibliography </li></ul><ul><li>Filipiniana Union Catalog (1968) </li></ul><ul><li>With Searching (Copy Cataloging) </li></ul><ul><ul><li>with bibliographic searching in any of the cataloging tools/bibliographic databases such as: </li></ul></ul>
  28. 28. Cataloging Categories <ul><li>Original Cataloging (OC) </li></ul><ul><ul><li>All materials not falling in any of the above-mentioned categories are provided with </li></ul></ul><ul><li>original descriptions, </li></ul><ul><li>subjects, and </li></ul><ul><li>call number </li></ul>
  29. 29. Shelflisting <ul><li>LC internal notation is followed </li></ul><ul><li>No author cutter should end in 0 or 1 </li></ul><ul><li>Duplicate copies in the special collections are provided with separate SLs </li></ul><ul><li>Numerals are spelled out (“1” is filed as “One”) </li></ul><ul><li>Abbreviations and acronyms - The ALA rules for filing is followed </li></ul>
  30. 30. <ul><li>Cutter for the number “100” differs in the Bibliofile </li></ul>Shelflisting
  31. 31. Shelflisting (cont.) <ul><li>Photocopies </li></ul><ul><ul><li>same cutter as the original + “a” is added to the date on the call number (e.g. 2006a) </li></ul></ul>
  32. 32. Shelflisting (cont.) <ul><li>Two or more eds. published in the same year </li></ul><ul><ul><li>Second received is assigned with [date]b, the third with [date]c, etc. </li></ul></ul><ul><li>Translations </li></ul><ul><ul><li>Original cutter number followed by a number from the special table for translations (e.g. original: A5; translation into English: A513) </li></ul></ul>
  33. 33. Shelflisting (cont.) <ul><li>Abridgements </li></ul><ul><ul><li>Original cutter number expanded by a 2 (e.g. original: A5; abridgement: A52) </li></ul></ul><ul><li>Criticism </li></ul><ul><ul><li>Original cutter expanded by a 3 (e.g. original: A5; criticism: A53) </li></ul></ul>
  34. 34. Cataloging of Non-Print Materials <ul><li>Accompanying CDs/VCDs/DVDs/VHS </li></ul><ul><ul><li>arranged by accession number </li></ul></ul><ul><ul><li>are attached to the bibliographic record of the material it accompanies </li></ul></ul><ul><ul><li>are provided with separate shelflist records. </li></ul></ul>
  35. 35. Accompanying CDs/VCDs/DVDs/VHS Call Number material
  36. 36. Cataloging of Non-Print Materials (cont.) <ul><li>Non-print/Multimedia materials in set </li></ul><ul><ul><li>described in the Millennium database as a set and therefore attached to only one bibliographic record </li></ul></ul><ul><ul><li>each volume is provided with individual shelflist records. </li></ul></ul>
  37. 37. Multimedia/Non-Print Materials in Set
  38. 38. Cataloging of Non-Print Materials (cont.) <ul><li>Non-print/Multimedia materials issued separately are cataloged as a single volume. </li></ul>
  39. 39. Non-print/Multimedia Materials Issued Separately

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