COMMUNICATION FOR OFFICERTEAMSCreated by Micah Melling, 2011-2012 Central RegionVice President
WHAT IS COMMUNICATION?   Definition of Communication: “The imparting or    exchanging of information or news.”
WHY IS COMMUNICATION IMPORTANT?   There are three main reasons why effective    communication is important.     It keeps...
THE KEY TO SUCCESSFUL COMMUNICATION For communication to be successful within an  officer team, every member of the team ...
COMMUNICATION STRATEGIES WITHIN ACHAPTER OFFICER TEAM   Meetings at school     Face-to-face communication at school is i...
COMMUNICATION STRATEGIES WITHIN ACHAPTER OFFICER TEAM (CONT)   Texting     Chapter officers should use texting as one of...
COMMUNICATION STRATEGIES WITHIN ACHAPTER OFFICER TEAM (CONT)   Utilize the chapter advisor(s)       If you want to give ...
COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS   Key Concepts     With the members of your team spread out across the  ...
COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT)   Facebook       All of the members of your team should be “Faceb...
COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT)   Emailing     Reserve emailing for topics that need to be explai...
COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT)   Texting     Texting should be used for quick reminders (e.g. yo...
COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT)   Skype for small teams (5 or less)     For small teams, hosting ...
QUESTIONS?   Before May 2012, please contact Central Region    Vice President Micah Melling.       decavpmicah@gmail.com...
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Communication for Officer Teams

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Communication for Officer Teams

  1. 1. COMMUNICATION FOR OFFICERTEAMSCreated by Micah Melling, 2011-2012 Central RegionVice President
  2. 2. WHAT IS COMMUNICATION? Definition of Communication: “The imparting or exchanging of information or news.”
  3. 3. WHY IS COMMUNICATION IMPORTANT? There are three main reasons why effective communication is important.  It keeps everyone on the same page, decreasing confusion and error.  It encourages an exchange of helpful ideas.  It holds everyone accountable.  No one can say, “I didn’t know what to do.”
  4. 4. THE KEY TO SUCCESSFUL COMMUNICATION For communication to be successful within an officer team, every member of the team must make effective communication a priority. In particular, the student leader of the team must constantly be “communication oriented.”
  5. 5. COMMUNICATION STRATEGIES WITHIN ACHAPTER OFFICER TEAM Meetings at school  Face-to-face communication at school is ideal.  Officer teams should meet at least on a bi-weekly basis.  Find a consistent time to meet (e.g. every other Monday before school starts).  Make these meetings a focal point for your officer team.
  6. 6. COMMUNICATION STRATEGIES WITHIN ACHAPTER OFFICER TEAM (CONT) Texting  Chapter officers should use texting as one of their primary methods of communication.  Texting is the most “sure-fire” way to remind teens of something.  The chapter president could develop a “texting” reminder plan.  For example, each Sunday night the chapter president will send a short text that outlines the entire week.  Don’t be afraid to send several “text” reminders a week if necessary.
  7. 7. COMMUNICATION STRATEGIES WITHIN ACHAPTER OFFICER TEAM (CONT) Utilize the chapter advisor(s)  If you want to give every officer a personal reminder at school, ask your advisor(s) to help.  They can remind the officers when they enter their classroom, or they can use their resources to efficiently relay the message.
  8. 8. COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS Key Concepts  With the members of your team spread out across the state, effective communication can become tricky.  Since your team only meets a few times a year, relying on face-to-face communication is impossible.  At the beginning of your term, your team must decide the channels of communication to use.
  9. 9. COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT) Facebook  All of the members of your team should be “Facebook friends.”  This ensures that everyone is always connected.  Creating a private Facebook group for your team can be a great communication channel.  This can be a forum for questions, discussions, and reminders.  A group like this is only effective if officers check it frequently.
  10. 10. COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT) Emailing  Reserve emailing for topics that need to be explained in- depth.  Don’t use email for simple reminders (e.g. “remember that your monthly report is due tomorrow).  The members of your team that have smartphones should “sync” their email account to their phone.  This drastically increases the likelihood of responding to messages.  Officers should check their email at least once a day.
  11. 11. COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT) Texting  Texting should be used for quick reminders (e.g. your monthly report is due tomorrow, your need to submit your newsletter article in two days, etc).  Use texting to ask for updates from your officers.  When you send an important email, follow up with a text to your team telling them to check their email.  This may sound silly, but it’s effective.
  12. 12. COMMUNICATION STRATEGIES FOR STATEOFFICER TEAMS (CONT) Skype for small teams (5 or less)  For small teams, hosting Skype conferences can be highly effective.  These conferences can be on set dates (e.g. every other Monday at 6:00 pm) or by request. Skype for large teams (5 or more)  For large teams, hosting Skype conferences can be difficult to coordinate and execute.  In these cases, don’t even attempt to host team Skype conferences. Instead, rely on other methods of communication.  One possibility, however, is for the state president to have a monthly Skype call with each team member.
  13. 13. QUESTIONS? Before May 2012, please contact Central Region Vice President Micah Melling.  decavpmicah@gmail.com After May 2012, please contact your current Central Region Vice President.  Their contact information can be found on deca.org.

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