Supporting Data management Planning - Sarah Jones and Angus Whyte


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Presented at Loughborough University 18 Sept 2013

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  • The DCC has produced a How to guide on writing DMPs and developed a tool to help
  • Supporting Data management Planning - Sarah Jones and Angus Whyte

    1. 1. + Sarah Jones and Angus Whyte Digital Curation Centre Twitter: sjDCC Supporting Data Management Planning
    2. 2. + What is a DMP? Why are they important? What do funders require? What are risks of not doing it? What is good practice? Wkat kinds of support?
    3. 3. + What is a Data Management Plan? A brief plan written at the start of a project to define:  What data will be collected or created  How the data will be documented and described  How legal and ethical requirements will be addressed  Where the data will be stored, its security and backup  Which data will be shared and/or preserved  How the data will be shared and with whom
    4. 4. + Why support researchers to plan? “Institutional and project specific data management policies and plans should be in accordance with relevant standards and community best practice…” RCUK Data Policy University wants it to happen Funders want you to do it!
    5. 5. + Why support researchers to plan? “The modern data-rich environment for research and learning and the open culture that is needed to exploit it presents new challenges for Universities… 1 creating a setting that will encourage researchers to adapt their ways of working and developing, and 2 implementing strategies to manage the knowledge that they create.” Science as an open enterprise - The Royal Society 2012 p.71 Learned societies want you to! 
    6. 6. + How do DMPs help researchers? Planning is useful whether or not the DMP needs submitted with a grant application, as it can help the researchers to… 1 Make informed decisions to anticipate and avoid problems 2 Avoid duplication, data loss and security breaches 3 Develop procedures early on for consistency 4 Ensure data are accurate, complete, reliable and secure 5 Save time and effort to make their lives easier!
    7. 7. + Which funders require a DMP? overview-funders-data-policies n.b. EPSRC does not require DMPs submitted but expects institution to support
    8. 8. + What do research funders want?  A brief plan submitted in grant applications, and in the case of NERC, a more detailed plan once funded  1-3 sides of A4 as attachment or a section in Je-S form  Typically a prose statement covering suggested themes  An outline of data management and sharing plans, justifying decisions and any limitations
    9. 9. + What are the risks of not doing it?  Bids with technical ambitions that can’t be delivered on  Legal non-compliance DPA, FOI…etc.  Inability to scrutinise –> damage to research integrity, reputation, retractions  Loss of data or (re)usability  Research outputs lack visibility  Public communication diminished  Potential loss of research income Loss- of reputation, research record, value and ££
    10. 10. + Guidance, tools & examples
    11. 11. + Follow guidance from funders e.g. MRC audio clip on what to include in plans WellcomeTrust FAQ issues/Data-sharing/Guidance-for-researchers/index.htm ESRC guidance for peer-reviewers Guidance-for-peer-reviewers_tcm8-15569.pdf
    12. 12. + Six common themes 1. Description of data to be collected / created (i.e. content, type, format, volume, standards...) 2. Documentation and metadata (what, how, why… ) 3. Ethics and legal compliance (e.g. consent, privacy, confidential data, copyright and IPR) 4. Storage and backup (how & when, security mgmt) 5. Selection and preservation (what retained and how preserved) 6. Data sharing (how, when, limits)
    13. 13. + A useful framework to get started Brief explanations of questions Sample statements
    14. 14. + Help from the DCC how-guides/develop-data-plan
    15. 15. + DMPonline – Creating a plan Select your funder (if any) Select relevant uni for DMP questions and guidance Select other sources of guidance
    16. 16. + DMPonline – Questions and guidance Easy-format text boxes to answer Can pre-populate boxes with example / suggested answers Guidance appears in right-hand panel
    17. 17. + Example plans  Technical appendix submitted to AHRC by Bristol Uni  Rural Economy & Land Use (RELU) programme examples  UCSD example DMPs (20+ scientific plans for NSF)  U.Michigan Engineering example and tutorial 2013/module7  My DMP – a satire (what not to write!)
    18. 18. + Data sharing examples  Access to these materials are available either free or at low costs when those interested in the materials sign a Memorandum of Understanding stating; 1) they are a non-profit or research organization 2) they will not use the materials in paid consultancy nor charge others for use of the materials 3) they will reference the materials in any publications or presentations 4) they will not change the materials without our permission. [1]  When required to make the data available by my program manager, my collaborators, and ultimately by law, I will grudgingly do so by placing the raw data on an FTP site, named with UUIDs like 4e283d36-61c4-11df-9a26- edddf420622d. I will under no circumstances make any attempt to provide analysis source code, documentation for formats, or any metadata with the raw data. [2] [1] Engineering DMP Example by John Fontanesi from UCSD [2] My DMP – a satire, by C. Titus Brown
    19. 19. + Restrictions on sharing  The data will be deposited with [repository] but not disseminated for one year to give the investigators time to publish their findings. [1]  Any design notes on the data analysis are in our private e-mail, and we will fight to the death - up to and including ignoring FOI requests - to prevent you from obtaining them. [2] [1] ICPSR Framework for Creating a Data Management Plan [2] My DMP – a satire, by C. Titus Brown
    20. 20. + Supporting researchers to write DMPs
    21. 21. + Basic guidance and support University RDM policies typically require DMPs - this entails guidance to researchers e.g.  Templates listing themes/questions to cover  Custom guidance for the institution or discipline  Links to local contacts and support  A library of successful DMPs to reuse
    22. 22. + Enhanced support Online tools Training courses Consultancy services
    23. 23. + You can customise DMPonline Select desired questions Add your logo, colours, URL… Profile local support
    24. 24. + Embed flags / alerts in grant system e.g. University of Leicester
    25. 25. + Tips to offer on writing DMPs Keep it simple, short and specific Seek advice - consult and collaborate Base plans on available skills and support Make sure implementation is feasible Justify any resources or restrictions needed
    26. 26. + Thanks – any questions? DCC guidance, tools and case studies: Follow us on twitter: @digitalcuration and #ukdcc