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© 2004-2015
Authored by Darrel Raynor, PMP, MBA
Managing Director, Data Analysis & Results, Inc.
and the Data Analysis & R...
© 2004-2015
AGENDA
• Introduction & Why Meetings?
• The 6 (or 4 & 2 halves…) Types of Agile Meetings
1. Sprint (Iteration)...
© 2004-2015
Introduction
& Expectations
I. Introductions
II. Why Meetings?
III. Planning Your Meeting Processes
Pays Off B...
© 2004-2015
Introductions
Facilitator & Primary Author of
Agile & Integrated ™ Business Analysis, Project Management,
and ...
© 2004-2015
Why Meetings?
Even in Agile, people have to talk...
Meeting of the minds!
Persuasion to buy into processes and...
© 2004-2015
Planning Your Meeting Processes
Pays Off Big Time
• Too Many Tasks & Priorities
• Too Many People to Please
• ...
© 2004-2015
Document Best Practices
→ Reduce Duplication ←
WEDIAKPO2! TM
• Create All Documents at start of project
• *No ...
© 2004-2015
Agile: Quick Visual
A&I™ Best Practice
© 2004-2015
I
I. Why Meetings Are
Important
to Plan, Document Processes, &
Hold
I. How To Plan & Negoti...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
Sprint (Iteration) Planning
1st Iteration (Sprint)
• Start with prioritized list of features And Processes
• E...
© 2004-2015
Sprint (Iteration) Planning
Every Iteration
• Ensure Right People (Product Owner/Business Analyst/Customer),
(...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
Task Planning
• Ensure Right People (Product Owner/Business Analyst),
(Developers/Testers/IT), (Scrum Master/P...
© 2004-2015
Cast a Wide Net
Make sure you take
into account all
formal and your
informal activities
too!
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
Daily Stand Up
I. Set Aside Time to meet, Daily, full team
11 minutes or less - Blocks, Issues, Will
Work, Did...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
Collaboration
• Any team member may request to
meet with 1-2 people on their topic(s)
• Formally after Daily S...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
Demo
• Everyone is from Missouri
(Show Me, don’t tell me…)
• Code is run
• Documents are shown
• Tables/Config...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
Retrospective
Meeting to improve
Templates & Process
Soooooo…
Don’t talk about anything you are
unwilling to d...
© 2004-2015
Tools to House Your Process
Simple and inexpensive (some even
free) tools to help you:
• Microsoft Office
• Go...
© 2004-2015
WEDIAKPO2!
Everything Online
No Handwritten Papers,
Stickies, Lists
Multiple Device Access, Always
© 2004-2015
Business Analysis & Business Skills Courses
For Austin courses https://seupec.secure.force.com/pmtx
For inform...
© 2004-2015
Project Management Courses
Attend our next PM/BA Preview for a more in-depth look
Plus Project Management & re...
© 2004-2015
Increase Your Worth
Vote for the below as I call them
out...
• WEDIAKPO2!™
• Rolling Average
• Daily Meeting P...
A&I™ Best Practice
© 2004-2015
I
I. Why Meetings Are Important
to Plan, Document Processes, &
Hold
I. How To Plan & Negoti...
© 2004-2015
© 2004-2015
A&I™ Courses & Support
Research & Register Courses
www.DataAnalysis.com
A&I ™ Consulting & Course Information ...
© 2004-2015
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
© 2004-2015
The 6 (or 4 & 2 halves…)
Types of Agile Meetings
1. Sprint (Iteration) Planning
2. Task Planning
3. Daily Stan...
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Innotech 2016 - Knocking the Stupid Out of Real-World Agile Projects: How To Structure Your Meetings

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Innotech May 2016
Knocking the Stupid Out of Real-World Agile Projects: How To Structure Your Meetings

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Innotech 2016 - Knocking the Stupid Out of Real-World Agile Projects: How To Structure Your Meetings

  1. 1. © 2004-2015 Authored by Darrel Raynor, PMP, MBA Managing Director, Data Analysis & Results, Inc. and the Data Analysis & Results Team www.DataAnalysis.com DARaynor@DataAnalysis.com Knocking the Stupid Out of™ Real-World Agile Projects: How To Structure Your Meetings An Agile & Integrated ™ Approach Seminar!
  2. 2. © 2004-2015 AGENDA • Introduction & Why Meetings? • The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective • Takeaways!
  3. 3. © 2004-2015 Introduction & Expectations I. Introductions II. Why Meetings? III. Planning Your Meeting Processes Pays Off Big Time... IV.Takeaways You Will Come Away With Today
  4. 4. © 2004-2015 Introductions Facilitator & Primary Author of Agile & Integrated ™ Business Analysis, Project Management, and Leadership Courses and Consulting Services Darrel A. Raynor, PMP, MBA President/CEO, Data Analysis & Results, Inc. Director, St. Edward’s PE Project Management, Business Analysis, & Leadership Programs Author of the forthcoming book, "Agile & Integrated Project Management™ - Knocking the Stupid out of ™ Project Management" Agile & Integrated Project Management, A&I PM are trademarks of Data Analysis & Results, Inc.
  5. 5. © 2004-2015 Why Meetings? Even in Agile, people have to talk... Meeting of the minds! Persuasion to buy into processes and commit to using & honing processes Remove blockers, predict & get ahead of issues & sponsor asking for help and advice
  6. 6. © 2004-2015 Planning Your Meeting Processes Pays Off Big Time • Too Many Tasks & Priorities • Too Many People to Please • Talkers vs. Quiet Ones… • Runaway Meetings • Low Value Meetings • Missed Expectations • Take Too Long What about Meetings drives you crazy?
  7. 7. © 2004-2015 Document Best Practices → Reduce Duplication ← WEDIAKPO2! TM • Create All Documents at start of project • *No Versions • No Meeting Minutes • No Email w/Content • No Email Attachments • Update Documents in Meetings • Traceability • Robust set of Project Logs A&I™BestPractice *Except baselines... [Vote for WEDIAKPO2!™ as bonus topic if we have time at end…]
  8. 8. © 2004-2015 Agile: Quick Visual
  9. 9. A&I™ Best Practice © 2004-2015 I I. Why Meetings Are Important to Plan, Document Processes, & Hold I. How To Plan & Negotiate the 6 (or 4 & 2 halves…) Agile Meetings II.How To Motivate People & Hold Productive Agile Meetings Takeaways
  10. 10. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective Sprint (Iteration) Planning
  11. 11. © 2004-2015 Sprint (Iteration) Planning 1st Iteration (Sprint) • Start with prioritized list of features And Processes • Estimate using Planning Poker or any other method that works for you • Use ROM (Rough Order of Magnitude) preferably L, M, H Each Iteration Including 1st Sprint • Estimate New Features And Processes, Defects, Changes • Ensure Priority Set considering Estimates 2nd Iteration through Last Iteration • Use Rolling Average of Hours/L, M, H to increase accuracy without increasing time or hassle [Vote for Rolling Average as bonus topic if we have time at end…]
  12. 12. © 2004-2015 Sprint (Iteration) Planning Every Iteration • Ensure Right People (Product Owner/Business Analyst/Customer), (Developers/Testers/IT), (Scrum Master/Project Manager/Lead) • Ensure Priority Set considering Estimates • With your ‘Bucket of Hours’ in mind, Select, not Commit, to the number of Features/Stories/Items from the top of your Product Backlog that ‘fit in your Bucket’... • Move them to your Task Backlog [Vote for Bucket of Hours as bonus topic if we have time at end…]
  13. 13. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective Task Planning
  14. 14. © 2004-2015 Task Planning • Ensure Right People (Product Owner/Business Analyst), (Developers/Testers/IT), (Scrum Master/Project Manager/Lead) • Discuss Each Feature/Story/Item and break it down into all Tasks needed for 100% completion including testing/migration/turnover… • Estimate using Planning Poker or any other method that works for you • Use ROM (Rough Order of Magnitude) preferably L, M, H • With your ‘Bucket of Hours’ in mind, Commit, to the number of Tasks from the top of your Task Backlog that ‘fit in your Bucket’...
  15. 15. © 2004-2015 Cast a Wide Net Make sure you take into account all formal and your informal activities too!
  16. 16. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective Daily Stand Up
  17. 17. © 2004-2015 Daily Stand Up I. Set Aside Time to meet, Daily, full team 11 minutes or less - Blocks, Issues, Will Work, Did Work... II. Book 45 Minutes just in case someone needs you to Collaborate... III. Force yourself to Stick to Time every Daily Meeting [Vote for Daily Meeting Process as bonus topic if we have time at end…]
  18. 18. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective Collaboration
  19. 19. © 2004-2015 Collaboration • Any team member may request to meet with 1-2 people on their topic(s) • Formally after Daily Stand Up Meeting, and really any other time • Bake Requested Collaboration Meetings into your estimates, remember they may not be called by you! • Scrum Master owns scheduling, but need not always attend
  20. 20. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective Demo
  21. 21. © 2004-2015 Demo • Everyone is from Missouri (Show Me, don’t tell me…) • Code is run • Documents are shown • Tables/Config are shown • Test Results are shown & possibly walked through “I can’t show you” is simply not acceptable
  22. 22. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective Retrospective
  23. 23. © 2004-2015 Retrospective Meeting to improve Templates & Process Soooooo… Don’t talk about anything you are unwilling to document in either a Template or a Process… Then update your Templates & Processes one at a time
  24. 24. © 2004-2015 Tools to House Your Process Simple and inexpensive (some even free) tools to help you: • Microsoft Office • Google Docs / Google Drive • Microsoft SharePoint • Jira • Asana • Rally • Microsoft Project • LinkedIn • EverNote, OneNote • and many more...
  25. 25. © 2004-2015 WEDIAKPO2! Everything Online No Handwritten Papers, Stickies, Lists Multiple Device Access, Always
  26. 26. © 2004-2015 Business Analysis & Business Skills Courses For Austin courses https://seupec.secure.force.com/pmtx For information on Data Analysis & Results www.DataAnalysis.com
  27. 27. © 2004-2015 Project Management Courses Attend our next PM/BA Preview for a more in-depth look Plus Project Management & related Consulting & Staff Placement
  28. 28. © 2004-2015 Increase Your Worth Vote for the below as I call them out... • WEDIAKPO2!™ • Rolling Average • Daily Meeting Process • Bucket of Hours • ? Your Suggestion *Of course, contact us!
  29. 29. A&I™ Best Practice © 2004-2015 I I. Why Meetings Are Important to Plan, Document Processes, & Hold I. How To Plan & Negotiate the 6 (or 4 & 2 halves…) Agile Meetings II.How To Motivate People & Hold Productive Agile Meetings Takeaways
  30. 30. © 2004-2015
  31. 31. © 2004-2015 A&I™ Courses & Support Research & Register Courses www.DataAnalysis.com A&I ™ Consulting & Course Information on www.DataAnalysis.com or Contact Info@DataAnalysis.com Consulting: Contact us for customized, lean, project consulting 512-850-4402 / Info@DataAnalysis.com To subscribe to The Management Advisor™ blog/column see www.DataAnalysis.com
  32. 32. © 2004-2015
  33. 33. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective
  34. 34. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective
  35. 35. © 2004-2015 The 6 (or 4 & 2 halves…) Types of Agile Meetings 1. Sprint (Iteration) Planning 2. Task Planning 3. Daily Stand Up 4. Collaboration 5. Demo 6. Retrospective

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