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Legal Deposit


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Presentation by Ian Cooke and Andrew Davis on legal deposit at the British Library. Given at the Crossref/British Library publisher workshop on February 5 2019.

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Legal Deposit

  1. 1. Legal Deposit Ian Cooke & Andrew Davis 05 February 2019
  2. 2. What is Legal Deposit? 2 Legal deposit requires publishers to provide a copy of every work they publish in the UK to the British Library Copies may also be requested by the 5 other Legal Deposit Libraries It's existed in English law since 1662 Since 2013, legal deposit regulations have expanded to include digital as well as print publications
  3. 3. Why do we have Legal Deposit? 3 Legal deposit ensures the nation's published output is: ● collected systematically ● preserved for the use of future generations ● available for readers within legal deposit libraries The Legal Deposit and You, written and drawn by Olivia Hicks
  4. 4. Why do we have Legal Deposit? Publications are recorded in online catalogues and made discoverable as part of national collections Books and new Serial titles recorded in British National Bibliography Preservation for publications over long term Deposited works provide inspiration and knowledge for new works 4 The Legal Deposit and You, written and drawn by Olivia Hicks
  5. 5. Legal Deposit Libraries Act 2003 • Responding to “digital black hole” • Established principle that Legal Deposit could extend to ‘works published in media other than print’ • Addressed copyright restrictions on collecting digital content • Excluded sound recordings and film • Extended protections of Legal Deposit to digital works
  6. 6. The Legal Deposit Libraries (Non-Print Works) Regulations 2013 • Applies to the published work • Print is the default option – where it exists • Electronic deposit is one copy shared by all Libraries • Where electronic is the only published format, delivery is by web harvester or alternative arrangement agreed with publisher
  7. 7. Key purpose of the regulations • To ensure a national collection of non-print publications; • To enable an efficient system in which material is archived and preserved in the legal deposit libraries; • To govern how the deposited copies may be used, balancing the needs of libraries and researchers with the interests of publishers and rights holders; • To facilitate long-term preservation, so that the material may continue to be accessed in future; and • To ensure long-term viability by requiring both legal deposit libraries and publishers to share the responsibility for archiving without imposing an unreasonable burden on any institution
  8. 8. Access Restrictions Premises controlled by Legal Deposit Libraries Computer terminals controlled by Legal Deposit Libraries Only one access at a time (per Library) to “same relevant material” 8 British Library Reading Room, photo by Paul Grundy
  9. 9. We take great care of everything deposited… • Well defined security policies open to audit • Shared infrastructure is protected against unauthorised access and other security risks • Controlled access to each library’s network • All IT and security audits are reported to the relevant Governance body
  10. 10. UK Web Archive 10 Millions of web pages Billions of files c 500 TB compressed data Full-text indexing > 100 curated collections
  11. 11. Digital Maps 11 Annual ‘snapshot’ of Ordnance Survey large-scale data (running for 20 years) New sources of information Legal Deposit Map viewer
  12. 12. Publisher Submission Portal 12 For “small” publishers (50 or fewer items per year) > 800 publishers registered 30,000 books submitted
  13. 13. Transition from Print to Digital Deposit Negotiated transition between publishers and Legal Deposit Libraries Agree standardisation for file formats and metadata 1 digital copy deposited for use across all Legal Deposit Libraries Automated work flows 13
  14. 14. Transition from Print to Digital: Successes More content received = More preserved 4 million journal articles received and accessible since 2013 400,000 books received and accessible since 2013 14
  15. 15. Work for 2019 Identify more digital-only publications and publishers “Emerging Formats” – how do we collect and make available complex digital publications? Infrastructure upgrade for Digital Asset Management and Preservation 15
  16. 16. Useful contacts… Print book deposit Electronic book deposit Contact details 01937 546535 020 7412 7567
  17. 17. Thank you 18