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Editage Workshop: Helping journals and publishers get closer to authors


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Clarinda Cerejo, Editor-in-Chief at Editage Insights, discusses how journals and publishers can get closer to authors in this interactive session.

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Editage Workshop: Helping journals and publishers get closer to authors

  1. 1. Helping journals and publishers get closer to authors Clarinda Cerejo Editor-in-Chief, Editage Insights Editage, Cactus Communications Crossref LIVE Mumbai Dec 5, 2018
  2. 2. Inside the mind of a journal editor I’m just swamped with submissions, most of them not even matching the journal’s scope Why can’t authors just follow the simple formatting guidelines? Wish I could understand my authors and tell them exactly what we’re looking for in submissions. 2
  3. 3. • Global research output trends and their impact on authors and journals • Perspectives of authors based on a survey of almost 7000 authors globally • How Editage helps bridge the gap between authors and journals 3 In this session, we will talk about…
  4. 4. How many researchers are there in the world? How many journals? How many papers published per year? 4 Do you know…
  5. 5. Science is growing…and how! The global scientific population today… Image:
  6. 6. About 8 million! Image:
  7. 7. 8 million researchers publish journals Clarivate JCR Scopus 3 millionarticles every year, in 33,100 11,655 22,000 Source: STM Publishing Report 2018
  8. 8. From Knowledge, Networks, and Nations, Royal Society of London, 2011 8 Growth in number of journals
  9. 9. 9
  10. 10. Asia’s contribution continues to increase 10
  11. 11. • $522 billion in 1996, $1.3 trillion in 2009, estimated $1.9 trillion in 2015 • North America, the EU, and Asia responsible for up to 90% of global R&D spend • Asian share of global R&D continues to increase, driven by China, Japan and Korea, while U.S. and European shares decrease. • India now produces 5% of global research outputs, ahead of Germany, the UK, and Japan (at 4% each) Global R&D - 2018 highlights 11
  12. 12. More pressure! 12 That’s great! But what does all this mean?
  13. 13. • Publishing in high-impact-factor journals linked to grant and tenure decisions • Need to publish in prestigious international English-language journals over local journals • Emphasis on number of publications and journal impact factor over research quality • Pressure to publish quickly, against long processing time to publication after submission 13 Pressure on authors (1/2)
  14. 14. 14 • High rejection rates of international journals • New industry focus on data sharing and research promotion through social media, conferences, etc. • Scarcity of local-language educational resources for non- native English-speaking researchers Pressure on authors (2/2)
  15. 15. • Ever-increasing submission volumes without a proportional increase in journal subscriptions and sales • Increase in the diversity of submissions, in terms of subject area and country of origin • Author demand for rapid publication • Difficulty in finding suitable peer reviewers Pressure on journal editors (1/2) 15
  16. 16. 16 • Need to identify and appropriately tackle increasing cases of misconduct • Increased competition with other journals • New industry developments to keep pace with – new models of peer review, changes in submission processes, shift toward open access, etc. Pressure on journal editors (2/2)
  17. 17. • Survey captured views of 6,903 global researchers • Report featured in Nature and Nature China Editage global survey on author perspectives 17
  18. 18. – Challenges that authors face at different stages of academic publishing – Level of awareness about ethics-related issues such as plagiarism and authorship – Attitudes toward open access – Views on and experiences with peer review – Pressing concerns in scholarly communications that authors would like to see addressed Themes covered in the survey 18
  19. 19. Industry support in distribution @ClarindaCerejo @Editage #CSE2018
  20. 20. Top countries represented 20
  21. 21. 21 Survey language and respondents’ publishing experience
  22. 22. 22 Respondent’s language proficiency and tenure
  23. 23. 23 Field of study and professional role
  24. 24. 24 How challenging authors find manuscript preparation
  25. 25. 25 How challenging authors find framing a research question
  26. 26. 26 How challenging authors find journal selection
  27. 27. Factors considered when selecting a journal 27
  28. 28. 28 How challenging authors find addressing peer review comments
  29. 29. Views about peer reviewer comments 29
  30. 30. 30 Views about journals promising guaranteed or rapid publication
  31. 31. 31 How well do authors understand publication ethics?
  32. 32. How well do authors understand plagiarism? 32
  33. 33. 33 Views on journal guidelines for authors
  34. 34. 34 Difficulties authors face in communicating with journals?
  35. 35. 35 Authors’ attitudes to open access publishing Have you ever published in an open access journal?
  36. 36. 36 Chinese authors’ attitudes to open access publishing If you have published in an open access journal, why? If you have never published in an open access journal, why?
  37. 37. 37 Indian authors’ attitudes to open access publishing If you have never published in an open access journal, why? If you have published in an open access journal, why?
  38. 38. 38 Brazilian authors’ attitudes to open access publishing If you have published in an open access journal, why? If you have never published in an open access journal, why?
  39. 39. Authors’ views on ideal time to publication 39
  40. 40. Problems that need to be addressed 40
  41. 41. – Increasing the transparency of the publishing process – Improving the peer review process – Decreasing the time taken for publishing, and providing clear information on the status of review – Harmonizing the differences between journal systems and submission guidelines – Decreasing the cost of publishing and bringing down paywalls Author-suggested changes needed in the publishing system (1-5) 41
  42. 42. – More support with English-language writing for non- native English speakers – Dealing with misconduct and data fabrication more strictly – Reducing the overemphasis on the impact factor – Recognizing and rewarding good reviewers – Making publication easier for early-career researchers 42 Author-suggested changes needed in the publishing system (6-10)
  43. 43. Select author comments 43 It is too hard for a young researcher in Humanities to write a English paper for submission to international journals. It is enough hard in English to pass a peer review…I am not good at writing English, it is too difficult to write, it takes time, and I cannot judge my English paper is good or not. Often the guidelines provided for authors on the journals’ websites are confusing and sometimes contradictory.
  44. 44. 44 …the process is sometimes very time- consuming and when the article is published it is already a year and in this time the knowledge has not been added to, new references have already been published and thus one’s article gets outdated. I concern that editor may have many thing, my mail may affect his decision. Select author comments
  45. 45. 45 There should be a mechanism for authors to provide feedback to editors about the quality of peer review comments. This is not to say that authors should be able to complain about reviewers simply because reviewers have given unfavorable comments. Authors should be able to provide feedback about reviewers' comments in terms of helpfulness, accuracy, and overall quality. Select author comments
  46. 46. It’s time to bridge the gap between journals and authors! 46
  47. 47. About Editage: Company Overview 47
  48. 48. EDITAGE™ – the flagship brand of Cactus Communications Editage is the world’s largest provider of author services, research communication, and educational services to researchers, publishers, institutions, libraries, and corporations worldwide. Vision: We are Trusted Advisors who help make research more accessible, accelerating global science and human development, through a combination of Inspired People and Great Technology • 750+ in-house employees • 2,000+ freelancers worldwide 281,000+ authors, 914,800+ documents, 1,300+ subjects, 16+ years experience • ISO/IEC 27001:2013– certified processes and information security management systems system • 116 BELS and 8 CMPP- certified writers/editors Editage: A Global Scholarly Communications Company Mumbai Tokyo Philadelphia Seoul Shanghai Singapore Presence in Amsterdam and Taipei Office locations Beijing London 48
  49. 49. Industry Affiliations 49
  50. 50. Publisher and Industry Partners
  51. 51. Publication guidance Support with journal selection, submission, plagiarism, and technical review Manuscript preparation support A suite of services including editing, translation, formatting, and artwork that ensure a manuscript is ready for submission Custom research services Literature search, statistical review, experimental design Conference services Poster editing + design, editing of conference paper or presentation, formatting Copyediting + Author management Post-acceptance language editing, thorough check for conformance to journal style, and author communication XML conversion Content conversion to XML using standard DTDs or creating DTDs based on journal requirements Typesetting XML first/XML last processes to create stylized PDFs for print or online use Issue compilation Building a full issue, complete with ad placements, TOC, and cover page Alternative-text writing Make content accessible to sight- impaired readers Peer reviewer training Essential training for new and established peer reviewers Author outreach programs Workshops and webinars to empower researchers to communicate their science more effectively Editage Insights academy Online courses and handbooks to educate authors on good publication practices Editage Insights A comprehensive multilingual learning and discussion platform for all aspects of scholarly publishing Infographics Easy-to-understand visual summaries of complex science Plain-language summaries Non-technical explanatory summary of research paper Research news story Science presented with journalistic flair to engage wider public Tailored projects Microsite, newsletters, posters to showcase ground-breaking research Video summaries 2-min custom animated videos highlighting latest discoveries Author Services Journal Services Education Services Research Communication Services Industry Needs Editage Services 51
  52. 52. Manuscript preparation Reporting solid research findings Journal selection / submission Revision support Post-publication research promotion Author education Editage services aligned to the research publication cycle • Manuscript writing • Academic translation • Pharmaceutical support • Rapid technical review • Advanced editing • Premium editing • Journal formatting • Artwork, MOA animation, graphs, tables • Research communication services • Localized content • Workshops • Webinars • Online courses Technology platforms to connect authors to our services • Journal recommendation tools and services • Manuscript resubmission support services 52
  53. 53. Author Support Across Geographies China Japan Turkey Korea Taiwan Brazil 53
  54. 54. Best-in-Class Workforce 54
  55. 55. Breadth and Depth of Our Capabilities 55
  56. 56. Service Delivery Model: Centers of Excellence 20 Centers of Excellence (CoE) • Arts, Media, and Communication • Biochemistry, Genetics, and Molecular Biology • Business and Finance • Chemistry • Computer Science and Mathematics • Earth, Atmospheric, and Planetary Science • Economics and Statistics • Education • Engineering and Technology • Environmental Science, Energy, and Sustainability • History, Political Science, and Philosophy • Literature and Linguistics • Materials Science • Medicine • Neuroscience and Neurology • Pharmaceutical Sciences • Physics • Plant and Animal Science • Psychology and Psychosocial Healthcare • Sociology, Anthropology, and Organizational Behavior 56
  57. 57. The Editage Delivery Engine 2,000+ subject- specific freelancers 20+ Centers of Excellence Media team • Designers • UX Experts • Project Managers • Developers • Trainers • Language Editors • Peer Review Experts • Translators • Science Communicators • Content Writers • Voice-over Professionals • Trainers • Content Curation • Paper Assessment • Quality Review 57
  58. 58. Author Education 58
  59. 59. Workshops and Webinars for Authors Workshops Webinars No. of programs completed/available 540+ 155+ No. of participants 30,000+ 30,300+ Countries where workshops have been conducted South Korea, Japan, China, Brazil, India, Turkey N.A. Average feedback rating 4.5 (out of 5) 4.4 (out of 5) Typical topics – Publishing ethics – Writing and presenting research – How to select the right journal + The core inefficiency of peer review – Make the most of attending conferences: Tips to build your professional reputation Languages English, Mandarin, Korean, Portuguese, Japanese 59
  60. 60. 60 Workshops and webinars on journal publication and publication ethics
  61. 61. Online Courses and Handbooks for Authors 61
  62. 62. Personalized content and coaching at every stage 62 ✓ Global community of over 200,000 researchers ✓ Over 3000 original content pieces in 4 languages ✓ Active Q&A forum to receive tips and advice from community members ✓ Learning content in multimedia formats ✓ Mobile-friendly learn-on-the-go experience ✓ Personalized email coaching by publication experts ✓ Researchers sharing personal stories
  63. 63. Peer Reviewer Training course 63 ✓ Three-hour interactive e-learning course (6 modules), including videos and quizzes ✓ Discussion forum for Q&A ✓ Downloadable peer review report template ✓ Downloadable tools and checklists for different stages of reviewing ✓ Methodology and statistics reviewing guide by expert peer reviewers ✓ Advanced tips to boost your stature ✓ Practice review assignment with assessment and feedback from course faculty ✓ Certificate of completion
  64. 64. Pioneering Thought Leadership as Trusted Advisors for the Industry Presented at the 2017 International Conference on Integrated Development of Digital Publishing and Digital Libraries, China Workshop at Toyota Central R&D Labs, Japan Science Talks, Japan 64
  65. 65. Survey of ~7000 researchers globally • Captured author perspectives on — Challenges faced in publishing — Time to publication — Peer review — Open access — Publication ethics • Featured in Nature and Nature China • China, India, US, Japan South Korea among top 10 countries represented • Ongoing discussions with publishers globally to improve systems and processes 65
  66. 66. Research Communication Services 66
  67. 67. Research impact only within the community. Importance of research is difficult to see other than by researchers in the same field Journal A • Open access • APC: $2,100 • IF: 2.3 • Peer reviewed Why is only publishing good papers not enough? Journal B • Open access • APC: $2,090 • IF: 2.5 • Peer reviewed • Video abstracts • Infographics • Plain English summary • Quick share on social media Research impact spread widely to society. Appeal to media/policy stakeholders/investors V.S. Researchers are increasingly busy. Through interactive media, research information is easier to understand and easier to transmit more quickly 67
  68. 68. Research Communication Services: Overview 68
  69. 69. ✓ Short animated videos highlighting core research findings ✓ professional voiceover ✓ Simplified language, high- quality graphics ✓ Journal/university branding + DOI + author information See sample video summaries here: communication Research Communication Services: Video Summaries 69
  70. 70. Research Communication Services: Infographics 70 ✓ At-a-glance visual summary ✓ High recall value ✓ Format tailor-made for sharing
  71. 71. Research Communication Services: Research News Story 71 Title Summary sentence Artwork Author perspective (quotation) News story Author and paper details ✓ 300–500-word news story ✓ Science journalistic style of writing ✓ Format tailor- made for media pickup
  72. 72. ✓ 200-word summary of research article ✓ Non-scientific language ✓ 1-min read of the why and what of the research Research Communication Services: Plain-language Summary 72 Title What is the research about Why is it important
  73. 73. Challenge: Wanted to showcase his body of work on across 9 research papers in an audiovisual summary Solution: Customized Video Summary support by Editage Impact: Dr. AlMangour now has an engaging short video that summarizes his work over the last ~5 years and is being used for presentations at symposia, applications for grants, etc. The video has also been picked up and published on Additive Manufacturing Today Author Services: Selected Samples 73 Dr. Bandar AlMangour Postdoctoral Fellow, Harvard University Researcher, Saudi Basic Industries Corporation
  74. 74. Challenge: “None of the authors use English in everyday life, so we do not know at all what plain language is.” Solution: Plain-language Summary writing support by Editage Impact: The summary was published and tweeted by Functional Ecology and some researchers retweeted it and drove traffic and attention to the article. Author Services: Selected Samples 74 Dr. Yasuhiro Sato Postdoctoral Research Fellow, Japan Society for the Promotion of Science
  75. 75. Why Choose Editage 75
  76. 76. What Makes Editage Unique • Global size, footprint, and internal leadership background; vast experience in key markets (Japan, China, Korea, US, Europe) • 16+ years in helping authors get published • The diversity of the author community we serve • Our commitment to internal recruitment, training, retention, and professional standards/certification • Centres of Excellence approach to project management and workflow • We understand, participate in, and drive the evolution of the industry • Relationships with industry product and service providers (Altmetric, Kudos, Overleaf, etc.), allowing multifaceted collaborations supporting author needs 76
  77. 77. Four Pillars That Set Us Apart Support at every stage of the publication cycle • Deep understanding of the research and publication cycle • Services that align with the different stages of the publication process • Personalized coaching and Q&A access at every stage Scalable, high-quality, and full- service delivery • Specialised delivery model – Centres of Excellence (CoE) and T&F dedicated team • Widest spectrum of author services • Global distribution across time zones allows faster delivery Strong technology platform and innovative team • Large in-house technology team of 70+ people, with diverse skill sets • Exploring AI to improve processes • Rich experience with new products and integrations • Local job management systems and payment gateways Pioneering author education • Active industry participant committed to helping authors succeed in their career • One of the largest providers of non-commercial author outreach through Editage Insights (250,000+ readers per month) • Workshops and webinars conducted by publication experts globally 7777
  78. 78. 78 Questions
  79. 79. Thank You Primary point of contact: Daniel Prathipati Senior Managing Editor, Publishers and Institutions Editage, Cactus Communications Mumbai, India E: