Good morning my name is Anna Tolwinska and I’m the Assistant Marketing Manager at CrossRef. Publishers without large technical departments may find depositing, querying and linking a little daunting. This presentation will take you on a quick tour of the easy-to-use tools available at CrossRef, that may help smaller publishers to assign and query for DOIs.
If you feel like you are a little overwhelmed with the whole XML deposit thing - CrossRef can help.
First I’ll go over the The CrossRef Web Deposit form,Then move on to CrossRef Metadata search InterfaceAnd then show you the Simple Text Query form and the Guest Query form. CrossRef LabsCrossRef Service ProvidersPlease don’t worry about taking down the urls as we will distribute the slides after the meeting.
Let me start by pointing out where the links ar eon the CrossRef Home page.CrossRef Metadata Search, The Guest Query form, the Web deposit form, and the Simple Text Query form can be found.
The Web deposit form.Allows a member to manually deposit the metadata of a piece of content without having to know XML.You simply enter DOI and other metadata, field by field, into the form. XML will be generated for you and sent to the CrossRef system.
This is only suitable for low volume deposits for obvious reasons – someone needs to enter all of the metadata into the form. It’s a good option if you publish infrequently or only publish a small number of articles at a time. It’s great for updates – if you need to update a single DOI and don’t want to redo an entire deposit. The web deposit form supportsjournals and articles, books and book chapters, conference proceedings and conference papers, and reports.Enter your metadata field by field into the form, and XML will be generated for you and sent to the system. You first enter basic title-level metadata – for journals:*that’s title, *ISSN, *volume, issue, date *and any title or issue-level DOIs you want to create. Title level DOIs are not required for journals but we recommend them.2. Next, enter item-level metadata, so for example, for a journal:*you’d enter article title, *authors, *page numbers* and publication date. Please enter all the available metadata if you can, including all authors – it’s easy to just enter one, but entering all increases the chance that members, users, and subscribers will be able to find your DOIs.3. Last step: submit.There’s a tick box for ‘send XML’ which is selected by default – we recommend that you leave this selected.After you hit the ‘submit’ button, an XML file is sent to the system for deposit. Submitting the form doesn’t mean your DOIs have been deposited, it just means they’ve been submitted. When the deposit has been processed, you’ll get an emailed submission log. We also send you a second email containing the XML from your deposit – it can come in handy if you discover errors in your deposit and need to update your metadata –you can edit the XML instead of re-entering everything into the form.Note; You can also upload single NLM files to this interface.
Next on our list is the CrossRef Metadata Search interface which is relatively new and almost ready. It’s available to use on our home page and at the url.So What is it? And what can it do?Search CrossRef’s fifty million-plus metadata records. Cite search results. Add results to your ORCID profile.Use the API to resolve citations to DOIs automatically.
You can search on the following terms: author namesORCIDsDOIs ISSNs ShortDOIsLet me show you a couple of examples of searches.
Here I first searched by selecting Example Queries and the first Example Palmer Ontologies Publishing.Then I tried entering in a DOI and got these results. And finally a keyword “snow” because it was supposed to snow this morning.
You can limit the results to: particular publishersfunderswork typesyears of publicationYou can also:create citations for resultsto import results into ORCID profilesSo it’s pretty handy and there are many uses.It’s worth mentioning that the code for the project is open and available for anyone to use, And there's an API that allows anyone to build their own search interface over our data, or to query our data in the same way that CRMDS does for other applications.
Next I will move on to other interfaces that allow you to query.We strongly encourage members to retrieve DOI matches for outbound linking: meaning you need to search our database for DOI matches for your journal articles. Outbound linking is required for recent journal articles but we encourage publishers to link references for back issues and other content types as well, since it strengthens the linking network for everyone.Public interfaces: STQ and Guest Query Form – again, suitable only for low volume querying. The STQ form:basically breaks your citations into XML , then submits the XML to our system as a query.TheGuest Query form is used to query on a field by field basis.
Your list will be returned to you with any DOI matches. There are many reasons for not receiving a match:*the article may not have a DOI assigned, *you may also need to check your formatting *or use the guest query or the CRMDS to search on another metadata field to make sure that there really is a DOI assigned.
We also have a ‘guest query’ form which provides a number of single-DOI searches. It’s not a tool you’d want to use for bulk querying, but it’s an excellent resource for testing out queries. It’s a good practice to query for your own DOIs, just to make sure they are discoverable. 1. The GQ has a ‘bibliographic metadata search’, which allows you to enter fielded metadata into the form 2. There’s also an author/title search, which can be useful if you don’t have full article metadata 3. Next, there’s a formatted reference parser, you can enter a single reference here – for multiple references you’ll need to use the STQ 4. There is a DOI-to-metadata query, you enter a DOI and get back the metadata 5. You’re also able to submit an XML query – this is quite handy for troubleshooting and testing, we’ve got several options for controlling query execution so it’s pretty easy to just cut and paste a query into the box and edit it on the fly.
Those are the available tools in a nutshell. For any new tools, APIs and initiatives please check our Labs site. Throughout today and tomorrow Geoff and Karl will be updating us on the CrossRef Labs activities and more.And Chuck and his technical team will update us on the System and Support activities which are the cornerstone of CrossRef.
But if you still need more help.
CrossRef has a variety of Affiliates that provide services that may be able to help– the full list is on our website.The following types of affiliates offer services to CrossRef members that need a little help. There are two types of affiliates CrossRef Service Providers and Sponsoring Entities. I will also mention another category The Sponsoring Member – although they are not affiliates but perform similar services to smaller members and societies.These organizationsmay be able to assist smaller publishers with depositing, querying and hosting.
We have an information page on our website where we spotlight companies that provide services to publishersCrossRef members may acquire the services of the the CrossRef Service Providers at an additional costNew CrossRef Service providers should send us information about how you can help our members and keep the info on the page up-to-date. And should display this logo on their websites to communicate to publishers that they provide assistance with CrossRef related work.
For more information on being a Sponsoring Entities please contact Susan Collins at firstname.lastname@example.org.– we currently have 119 represented members
Here are our current CrossRef Sponsoring Entities they sponsor 119 represented members.
I think my time is up.
If you have any technical questions about the tools I discussed here please contact CrossRef Support and for membership related questions please contact email@example.com.
Thank you for your time. We will now take questions.
2013 CrossRef Workshops Boot Camp Resources for Small Publishers Anna Tolwinska
for Small Publishers
Or How Not To Worry and Be Happy Without a
Large Technical Department
CrossRef Web Deposit Form:
CrossRef Metadata Search (CRMDS):
CrossRef Simple Text Query:
CrossRef Guest Query:
Affiliates and CrossRef Service Providers
Web deposit form
1. Enter data into form
2. Form generates XML
and sends it to the
3. DOI is deposited (or
not, be sure to check
your submission log)
Web Deposit Form
Accepts deposits for:
journals and articles
books and book chapters
conference proceedings and conference papers
It’s a simple public interface that allows
publishers, or anyone to enter a keyword of
their choice and get back a search result
from CrossRef’s metadata records.
CrossRef Service Providers
Used to be called Agents
Are not CrossRef Members
Provide services such hosting, depositing, outbound linking etc. at an
Are listed on our CrossRef Service Providers info page
If anyone is interested in acquiring their services please visit our
CrossRef Service Providers page or contact Susan Collins
Current CrossRef Service Providers
OCLC PICA OL2
OKS PREPRESS SERVICES
EX LIBRIS SFX
RIVER VALLEY TV
SANBI PRINTING CO., INC.
WT COX INFORMATION SERVICES
Sponsoring Entities sponsor smaller publishers which we call
They provide services and act as a technical liaison between
CrossRef and the Represented Member
They pay the fee on behalf of the Represented Member
They may host and provide services such as depositing,
querying, cited-by linking etc.
Represented Members who are using a Sponsoring Entity retain
their voting rights as full CrossRef members
Current Sponsoring Entities
AIRITI, INC. (Taiwan)
BAYT BILIMSEL ARASTIRMALAR
BASIN YAYIN LTD. (Turkey)
INSTITUTE OF SCIENTIFIC AND
TECHNICAL INFORMATION OF
KOREA SCHOLAR (South Korea)
HAN YAZILIM BILISIM HIZMETLERI
INASP (United Kingdom)
M2 COMMUNICATIONS (South
NURIMEDIA CO., LTD. (South
OPEN ACCESS SCHOLARLY
(OASPA) (The Netherlands)
Are CrossRef Members
Assign DOIs on behalf smaller societies called (Sponsored
Members) that would be otherwise unable to join CrossRef
Pay a combined annual fee of all of the societies they sponsor
The sponsored member is not a voting member
Sponsoring Publishers sponsor 1185 sponsored members
Current Sponsoring Publishers
AFRICAN JOURNALS ONLINE (AJOL) (South
JOHNS HOPKINS UNIVERSITY PRESS
AMERICAN INSTITUTE OF PHYSICS (AIP)
KOREAN ASSOCIATION OF MEDICAL
JOURNAL EDITORS (KAMJE) (Korea)
ASSOCIATION OF LITHUANIAN SERIALS
KOREAN INSTITUTE OF SCIENCE AND
TECHNOLOGY INFORMATION (KISTI)
ORGANISATION FOR ECONOMIC COOPERATION AND DEVELOPMENT (OECD)
PROJECT EUCLID (USA)
SCIELO COMISION NACIONAL DE
INVESTIGACION CIENTIFICA Y
TECNOLOGICA (CONICYT) (Chile)
BYTE SYSTEMS - SOLUCOES DIGITAIS
INSTITUTE OF ELECTRICAL &
ELECTRONICS ENGINEERS (IEEE)
JAPAN SCIENCE AND TECHNOLOGY
AGENCY (JST) (Japan)