Key Archiving Considerations & Common Archiving Approaches

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Key Archiving Considerations & Common Archiving Approaches, a presentation from Crawford Technologies Inc. http://www.crawfordtech.com/

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Key Archiving Considerations & Common Archiving Approaches

  1. 1. Key Archiving Considerations &Common Archiving Approaches <br />A presentation fromCrawford Technologies Inc.<br />www.crawfordtech.com<br />Follow, Like and Join us at<br />about.me/CrawfordTechInc<br />
  2. 2. Document Archiving Considerations<br />Performance<br />Ingestion<br />Retrieval<br />Scalability<br />Batch and/or ondemand reprint requirements<br />Dynamic Marketing<br />Privacy regulations and policies<br />Retention regulations and policies<br />Security requirementsPCI compliance, encryption, password protection…<br />Costs<br />Initial and Ongoing software support/management/maintenance<br />Database and database management (use of BLOBs vs. file systems)<br />Storage<br />
  3. 3. Typically Leads to One of FourDocument Archiving Approaches<br />Store the complete Print Stream. Retrieve specific pages and convert them on the fly.<br />Split the Print Stream and store as individual documents. Retrieve individual documents and convert them on the fly.<br />Convert the complete Print Stream and then store. Retrieve specific pages.<br />Split and convert the Print Stream into individual documents and then store. Retrieve specific documents.<br />
  4. 4. How do you determine which approach is right?<br />These weightings are based on the presentment format being PDF or PDF/A<br />Evaluate and weigh your business needs using this criteria and then determine which approach best meets your needs<br />
  5. 5. PRO Dynamic Document Archive<br />Stores the original print stream including all resources:<br />Eliminates resource management issues<br />Reduces number of files in archive<br />No loss of metadata – retain tray pulls, etc, convert to any other file format on the fly<br />Compressed at the page and resource level:<br />Reduced storage space required<br />Fast retrievals<br />Retrieval is based upon byte count offsets:<br />Fast retrieval regardless of location in archive file<br />Runs on any platform and database<br />Retrieval API available in Java, C/C++, .NET<br />Uses file systems versus BLOBs<br />Reduces dB cost and management<br />
  6. 6. Consists of two main processes<br />Ingestion of print file resulting in two outputs:<br />AFF (Archive File Format) – the actual indexed and compressed print stream with resources<br />The index file consisting of:<br />File name of the AFF<br />Page start<br />Number of pages in each document<br />User defined data for retrieval purposes (name, account no., etc.)<br />
  7. 7. Consists of two main processes (con’t)<br />Retrieval:<br />Your retrieval application selects a document using user defined fields provided from the DDA indexing process<br />The DDAPI is called passing the filename, pagestart, pagecount values <br />Conversion to another format may also be requested via the API during retrieval<br />File is returned, in memory for action by the retrieval application<br />
  8. 8. You’ve been watching:Key Archiving Considerations &Common Archiving Approaches <br />Connect with us on<br /> Twitter Facebook LinkedIn<br />Visit about.me/CrawfordTechInc now<br />

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