33 Things You Can Do with a Print File Besides Printing It

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33 Things You Can Do with a Print File Besides Printing It - A presentation from Crawford Technologies - http://www.crawfordtech.com/

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33 Things You Can Do with a Print File Besides Printing It

  1. 1. 33 Things You Can Do with a Print File Besides Printing It<br />A presentation fromCrawford Technologies Inc.<br />www.crawfordtech.com<br />Follow, Like and Join us at<br />about.me/CrawfordTechInc<br />
  2. 2. Introducing Crawford Technologies<br />Founded in 1995 and based in Toronto, CrawfordTech is a privately held global software company<br />On PROFIT 100 list of fastest growing companies in Canada<br />Core competency is in transaction print stream and document production software, including:<br />Automated Document Factory and Integrity solutions<br />Document Re-engineering solutions<br />Print stream conversions/transform solutions<br />Document Archive Solutions<br />Document integration/workflow solutions<br />Document Accessibility Services<br />
  3. 3. Agenda<br /><ul><li>Print Files defined
  4. 4. What do you want to do with them?
  5. 5. Why would you want to?
  6. 6. How to accomplish these 33 objectives?</li></li></ul><li>Print Formats <br />PCL<br />PDF<br />PS<br />HTML<br />XML<br />Line Printer Data<br />AFP<br />IJPDS<br />XES<br />Xerox LCDS/Metacode<br />
  7. 7. Why would you want to do anything other than print these files?<br /><ul><li>Deal with printer obsolescence
  8. 8. Extract data from them for integrity and tracking purposes
  9. 9. Look at them for proofing purposes
  10. 10. Make changes before you print them
  11. 11. Transpromo, optimization, barcodes, etc.
  12. 12. Save them for the future
  13. 13. Mail optimization for cost savings
  14. 14. Address document accessibility requirements
  15. 15. Multi-channel distribution</li></li></ul><li>Printer obsolescence<br />Output to new printers<br />Distribute print<br />Centralize print<br />Load balance across multiple printers<br />Extend the lifetime of older printers<br />Standardize print architecture and printers<br />Extend life of legacy applications<br />
  16. 16. Print Stream Transforms<br />Convert from one print format to another<br />Typically automated with spooler or workflow tool<br />PCL<br />HTML<br />PDF<br />PS<br />XES<br />AFP<br />Line Printer Data<br />XML<br />Xerox LCDS/Metacode<br />IJPDS<br />
  17. 17. Extract data<br />Document Integrity tracking and reporting<br />Document tracking<br />Automated Document Factory<br />Intelligent inserters<br />Indexing print file<br />Reprint<br />Archive indexing and management<br />Extract for reconstruction<br />Recomposition or storage in XML/CSV<br />
  18. 18. Document Reengineering<br />Add bar codes<br />Add QR Codes for multi-channel communications<br />Add Intelligent Mail Barcodes<br />Postal sorting<br />Add finishing information (tray pulls, etc.)<br />Index for ADF<br />Create print run manifests for file-based inserters & Post Office<br />
  19. 19. Document Reengineering<br />Means making changes to bills, statements and other mission-critical transactional customer communications post-composition. <br />Provides the ultimate in flexibility for the printing and mailing of transactional customer communications that are created using legacy print streams.<br />
  20. 20. Automated Document Factory andDocument Integrity Solutions<br />Audit<br />Automated reprint<br />Track for compliance purposes<br />Ensure duplicates are not printed and mailed<br />
  21. 21. Document Accessibility Services<br />Extract content and convert into Alternate Formats:<br />Braille<br />Large Print<br />Audio<br />eText<br />Accessible PDF<br />
  22. 22. Archive Management SolutionsKeep documents for later usage<br /><ul><li>Archive & view
  23. 23. Enterprise Content Management (ECM)
  24. 24. Report Output Management
  25. 25. eDelivery
  26. 26. Electronic Envelope</li></ul>PCL<br />HTML<br />PDF<br />PS<br />XES<br />AFP<br />Line Printer Data<br />XML<br />Xerox LCDS/Metacode<br />IJPDS<br />
  27. 27. Commingling and Combining <br /><ul><li>Combine multiple print files
  28. 28. Extract pages and combine with other pages from other print files
  29. 29. Commingling
  30. 30. House-holding</li></li></ul><li>Transpromo Document Re-engineering<br />Go from this …<br />… to this …<br />
  31. 31. Transpromo Document Re-engineering<br /><ul><li>Remove hardcopy-oriented objects for electronic presentation
  32. 32. Adding color to legacy black & white applications
  33. 33. Detect available white space to apply text and image-based marketing content there
  34. 34. Merge PDFs for marketing, regulatory or other informational purposes (Printserts)
  35. 35. Add PURLS (personalized URLs)
  36. 36. Add QR codes to direct smart-phone savvy customers to relevant offers and info
  37. 37. Add color to black & white applications</li></ul>Go from this …<br />… to this<br />for a fraction of the traditional cost<br />
  38. 38. Streaming<br />Multi Channel Distribution<br />Providing documents the way each customer wants them<br />
  39. 39. Providing documents the way each customer wants them<br /><ul><li>Print Stream Transforms
  40. 40. Document Reengineering
  41. 41. eDelivery
  42. 42. Document Accessibility Services</li></ul>Print & Mail<br />Streaming<br />Smart Phones<br />Streaming<br />Streaming<br />Online<br />Streaming<br />Accessibility<br />
  43. 43. 33 Things you can do with print files besides printing<br /><ul><li>eDelivery
  44. 44. Electronic Envelope
  45. 45. Archive & view
  46. 46. Store in ECM
  47. 47. Report Output Management System
  48. 48. Combine multiple print files
  49. 49. Extract pages and combine with other pages from other print files
  50. 50. Commingling
  51. 51. House-holding
  52. 52. Redesign/Reformat
  53. 53. Compliance formatting and content changes
  54. 54. Change to/from duplex/simplex
  55. 55. Transpromo
  56. 56. Replace white space with 1:1 targeted messages and graphics
  57. 57. Convert to color
  58. 58. Printserts
  59. 59. Multi Channel distribution
  60. 60. Providing documents the way the customers want them</li></ul>Output to different devices<br />Embed pages in other applications<br />Extract information for indexing purposes<br />Extract information for reconstruction<br />Add bar codes<br />Add QR Codes for multi-channel communications<br />Add Intelligent Mail Barcodes<br />Postal Optimization<br />Add finishing information (tray pulls, etc.)<br />Index for ADF<br />Create print run manifests for file-based inserters & Post Office<br />Automated reprint<br />Track for compliance purposes<br />Ensure duplicates are not printed and mailed<br />Accessibility<br />Alternate formats (Braille, Large Print, Audio, eText, Accessible PDF)<br />
  61. 61. Tools and Techniques<br /><ul><li>Print Stream Transforms
  62. 62. Operational Document Re-engineering
  63. 63. Automated Document Factory/Document Integrity/Production Management Systems
  64. 64. Document Accessibility Services
  65. 65. Archive Management Systems/ECM Integration
  66. 66. Commingling and print file combining software
  67. 67. Transpromo Document Re-engineering
  68. 68. Streaming</li></li></ul><li>Summary<br /><ul><li>In the current economy, successful organizations are leveraging their Print Files to do more with less, and are becoming the shining lights in the industry
  69. 69. Using Document Re-engineering and Print Stream Transforms, many organizations are leveraging their Print Streams to achieve many innovative, successful and profitable mileposts with minimal investments
  70. 70. This includes leading edge initiatives such as Transpromo, Document Integrity Solutions, Archive, Online Viewing, and Electronic Document Distribution
  71. 71. Document Accessibility Services can address the percentage of customers with disabilities allowing you to address 100% of your customers
  72. 72. Many critical and even profitable initiatives can be accomplished quickly and easily without the need for massive amounts of capital investment or architecture redesigns</li></li></ul><li>You’ve been watching:33 Things You Can Do with a Print File Besides Printing It<br />Connect with us on<br /> Twitter Facebook LinkedIn<br />Visit about.me/CrawfordTechInc now<br />

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