What is Office 365

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What is Office 365 and what does it offer law firms? Should I buy an exchange server and keep it in my office or move to the cloud? Learn about cloud based word processing, anytime access and hosting your email through Microsoft Hosted Exchange.

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  • It costs $399.99 to buy one copy of MS Office that can be used on one computer

    It costs $7 a month to rent MS Office. That copy can be installed on 5 computers and upgrades are included.

    In 57 months or 4.75 years you would pay off the copy. So it is a better value to buy office
  • It costs $399.99 to buy one copy of MS Office that can be used on one computer

    It costs $7 a month to rent MS Office. That copy can be installed on 5 computers and upgrades are included.

    In 57 months or 4.75 years you would pay off the copy. So it is a better value to buy office
  • Part 1: How Email Works
    Part 2: How Exchange used to Work
    Part 3: Move to the Cloud
    Part 4: 365
    Part 5: How to Migrate
    Part 6: Office Web Apps / OneDrive
  • This might be a little basic, but I want to go over the history of email.
  • When you want to send a letter or a package, you have multiple options. You give your letter to one of the following providers to deliver it.
  • Email works the same way. You have a lot of providers that can delivery your email, from your internet provider, to an exchange server in your office, to yahoo or google.
  • The snail mail provider has a couple of option to get you your package, they can use Trains, Plains, and Automobiles.
  • In the Electronic World, we also have a couple of different delivery methods to use.
     
    Pop3
    iMap
    Exchange
  • You have a Mailbox.
  • Can have the following types of Mailboxes:

    Outlook
    Mac Mail
    Gmail
    Thunderbird
    Smartphone Email Client
  • Exchange became the gold standard for email. To use it, you needed an exchange server
  • You would buy an exchange server and set it up at your office. All of your workstations, and smartphones would connect to it.
    While you got the benefit of exchange there were 5 big issues
  • Blacklists

    If only one computer in your office got a virus, it could shutdown email for everyone.
  • You lose Power or Internet, you lose email.
  • If the server crashes, you lose email.
  • You need to have an IT Person you keep the email running.
  • It’s more expense to run your own exchange server.

    http://bit.ly/1qhspOh
    The above calculator is pretty extreme.
    Server = $2000
    IT Costs = $1500
    Antivirus / Firewall = $600
    Annual Costs = $1000
  • Besides all the problems with hosting your own server, there were a couple of other factors that forced Microsoft to move to the cloud.
  • Started in 2004, really good free email service. It also became socially acceptable to use Gmail for business purposes.
  • Large companies began building server farms and hosting Microsoft Exchange for you. This cost about $10 an email address a month.
    These companies were buying exchange from Microsoft, buying the hardware to run it, and then reselling it.
  • Launched in 2011. It was originally called BPOS. Microsoft finally woke up.

    Microsoft was able to undercut everyone since they owned the software and the hardware.
  • This is Microsoft so they are 100 different plans and it’s really complicated. Just worry about these three:

    Plan 1
    Plan 2
    Plan 3

    This goes more into detail about describing all plans: http://goo.gl/ssHzDa
  • Plan 1: http://goo.gl/GOe8Qi

    You own Outlook 2007 or 2010
    You just need someone to host your email
  • Plan 2: http://goo.gl/MO5U5

    Word
    PowerPoint
    Excel
    OneNote
    Outlook
    Access
    Publisher
    Lync

    One Drive

    You can choose 2013 or 2010 Version
  • Plan 3: http://goo.gl/9pxBa
  • It costs $399.99 to buy one copy of MS Office that can be used on one computer

    It costs $7 a month to rent MS Office. That copy can be installed on 5 computers and upgrades are included.

    In 57 months or 4.75 years you would pay off the copy. So it is a better value to buy office
  • You can mix and match if some people already own office.
  • http://trustoffice365.com/
  • Google Apps: http://goo.gl/wdx3gB

    Google Business Associate Agreement is kind of weak.

    Google says they are HIPPA compliant but people smarter than me say it is pretty bad.

    Not all services are included.
  • http://trustoffice365.com/
  • How do you get from your current system to Microsoft 365?
  • Optiable: http://goo.gl/5L94gn

    We do it, but so does everyone else. You kind of have to do it.

    Your ISP
    Your IT Company
    Your church?

  • How to copy Auto Complete: http://goo.gl/Yn2gXf
    Location: http://goo.gl/57DNIj
    Video that explains this: http://goo.gl/R2O2zO
  • If you use categories they will not be there. If you right click on your account in Outlook you can bring them back.
  • Your Domain Provider Login (godaddy)
    List of your Users and Passwords
    List of Email Addresses
    365 Account
    A Friday
  • Microsoft has the following Web Apps:

    Word
    Excel
    PowerPoint
    OneNote

    One Drive Personal comes with about 10gb of storage

    These are free. You just need to sign up for a Microsoft Live Account. https://login.live.com/
  • If you’re using Office 365, you get 1TB of space in the cloud for OneDrive Business and related site content. 

    OneDrive for Business storage jumps from 25 GB to 1 TB
    Office 365 ProPlus now gets OneDrive for Business. 
    OneDrive for Business migration. 
  • You can open from the website or the your Microsoft Programs.
  • You need a 365 subscription (Plan 2 or 3) allows you to use it on:

    iPhone
    Android

    If you have a Windows Phone, it comes included
    http://bit.ly/1iG8RPT
  • You need a 365 subscription (Plan 2 or 3) allows you to use it.
  • Available on the iPhone, iPad, Mac, Windows, etc. Microsoft’s Free Video Conferencing Tool

    Microsoft Lync (formerly Microsoft Office Communicator) and Microsoft Lync for Mac are instant messaging clients used with Microsoft Lync Server or Lync Online available with Microsoft Office 365 and Live@Edu.[6] They are replacements for Windows Messenger, which was used with Microsoft Exchange Server.
    Both Microsoft Lync and Microsoft Lync for Mac are enterprise software; unlike Windows Live Messenger (and later on Skype), they have a different feature set that is targeted toward corporate environments.
  • Craig Bayer
    Craig.Bayer@optiable.com
    www.optiable.com

    Tom O’Connor
    toconnor@gulfltc.org
    www.gulfltc.org
  • Outlook Keyboard Shortcuts: http://goo.gl/s6xNqo

  • Office 365 One Page Setup: http://goo.gl/MKyrNh
  • Word Keyboard Shortcuts http://goo.gl/vMokGn

    These work with the Word Web App
  • What is Office 365

    1. 1. Copyright © 2014, Optiable
    2. 2. Copyright © 2014, OptiableCopyright © 2014, Optiable $399.99 x 5 = $1995
    3. 3. Copyright © 2014, OptiableCopyright © 2014, Optiable $12 a Month
    4. 4. Copyright © 2014, OptiableCopyright © 2014, Optiable
    5. 5. Copyright © 2014, OptiableCopyright © 2014, Optiable
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    22. 22. Copyright © 2014, OptiableCopyright © 2014, Optiable
    23. 23. Copyright © 2014, OptiableCopyright © 2014, Optiable
    24. 24. Copyright © 2014, OptiableCopyright © 2014, Optiable You Already Own Microsoft Office You don’t need Office You just need Email $5 an Email Address a Month Can View But No Edit on Smartphones / Tablets No One Drive
    25. 25. Copyright © 2014, OptiableCopyright © 2014, Optiable You don’t own Microsoft Office $12 a user a month iPad and iPhone App
    26. 26. Copyright © 2014, OptiableCopyright © 2014, Optiable $20 a User a Month Legal Hold Advanced Storage Voicemail
    27. 27. Copyright © 2014, OptiableCopyright © 2014, Optiable $399.99 Onetime Cost $7 a month 57 Months to pay off. Renting allows you to install on 5pcs Buying allows you to install on 1pc
    28. 28. Copyright © 2014, OptiableCopyright © 2014, Optiable
    29. 29. Copyright © 2014, OptiableCopyright © 2014, Optiable http://trustoffice365.com/
    30. 30. Copyright © 2014, OptiableCopyright © 2014, Optiable
    31. 31. Copyright © 2014, OptiableCopyright © 2014, Optiable http://trustoffice365.com/
    32. 32. Copyright © 2014, OptiableCopyright © 2014, Optiable
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    34. 34. Copyright © 2014, OptiableCopyright © 2014, Optiable Shared Folders, IE Calendars NK2 File Categories
    35. 35. Copyright © 2014, OptiableCopyright © 2014, Optiable This does not come over Number 1 Complaint with Outlook
    36. 36. Copyright © 2014, OptiableCopyright © 2014, Optiable
    37. 37. Copyright © 2014, OptiableCopyright © 2014, Optiable Your Domain Provider Login (godaddy) List of your Users and Passwords List of Email Addresses 365 Account A Friday
    38. 38. Copyright © 2014, OptiableCopyright © 2014, Optiable
    39. 39. Copyright © 2014, OptiableCopyright © 2014, Optiable
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    46. 46. Copyright © 2014, OptiableCopyright © 2014, Optiable Craig Bayer Email: craig.bayer@optiable.com Tom O’Connor Email: toconnor@gulfltc.org
    47. 47. Copyright © 2014, OptiableCopyright © 2014, Optiable http://goo.gl/s6xNqo
    48. 48. Copyright © 2014, OptiableCopyright © 2014, Optiable http://goo.gl/MKyrNh
    49. 49. Copyright © 2014, OptiableCopyright © 2014, Optiable http://goo.gl/vMokGn

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