No.

Compliance Criteria

1.1

Staff

1.1.1

Must use staff who possess the appropriate
ability, knowledge and professiona...
1.3

Administrative requirements

1.3.1

Are all requested documents (records,
reports contracts etc.) kept in the busines...
1.4.4

A well described and communicated
emergency procedure should be available
for everyone using the CP.
Validation: Do...
1.5.4

Bedding storage facilities should be part of
the pest control plan.
Validation: Document

Are bedding storage facil...
2.1.11

The C&D must be constructed in such a way
that it is possible to clean and disinfect
trucks in all weather conditi...
3.1.8

Every ramp for bovine with a slope of more
than 10 degrees must have foot battens to
avoid slipping. The distance b...
3.2.3

When lift platforms or upper floors are used,
safety barriers have to be applied.
Validation: visually

Are there s...
3.3

Movement from loading/unloading
(Reg. 1255/97 annex C3)

3.3.1

The corridor width must be wide enough to
allow the s...
4.1.3

Housing should be constructed to shield
animals
from adverse conditions (sun, rain weather)
and to keep bedding dry...
4.3.7

A forced ventilation system/procedure
should be in place or available for cattle
pens for situations where the air
...
4.5.6

A part of the total floor, sufficient for
allowing the animals to rest together at the
same time, must be solid or ...
4.6.1

Non-ambulatory animals must not be
dragged from the vehicle but should be
humanely killed where they lie. There mus...
4.7.3

4.7.3

Pigs in resting pens should not be shivering,
huddling and panting.
Validation: Visually, procedures

4.7.3
...
Water must be available ad libitum in all
cattle pens (for calves it is recommended to
provide warm water ca. 30 degrees o...
5.2.6

The drinkers height must not exceed the
suggested value according to the size of the
lighter animal in the pen.
Max...
6.2

Feed quality

6.2.1

The feed should be safe, fit for purpose and
produced according to legislation
(Regulation 183/2...
7.5

Bedding material documents and dockets
should be kept in the business
administration department for at least one
year...
9.

Pesticides

9.1

Pesticides must be stored separate from
feed, animals and veterinary
pharmaceuticals. Council Directi...
11.2

Waste water

11.2.1

Waste water must be stored in a separate
facility such as a tank or a comparable
installation.
...
12.2

The distance from the control post to the
nearest town should be at least 3,0 km (Not
applicable for existing CP bui...
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Annex 5 hqcp check list including interpretation

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Annex 5 hqcp check list including interpretation

  1. 1. No. Compliance Criteria 1.1 Staff 1.1.1 Must use staff who possess the appropriate ability, knowledge and professional competence (Regulation 1255/97 art. 5) • Instructions for staff • Admittance • Loading/unloading • Feeding • Watering • Animal health and welfare • Animal care and handling (including sick and injured animals and emergency killing where relevant) • Cleaning and disinfection of (housing) facilities • Hygiene • Operating installations Validation by internal training procedures, diplomas, instruction book for staff, log, HR files 1.1.5 Staff does not come into contact with (farm) animals other than at the control post. If staff does come into contact, they must be subject to a cleaning and disinfection procedure (instruction to staff on hygiene). Validation by Attestation from the staff, procedures, log 1.2 Control Point Buildings and infrastructure Does the staff and CP owner possess the appropriate ability, knowledge and professional competence and does the internal training procedures/diplomas/HR files suppport this? Level Major Does the staff come into contact with (farm) animals other than at the control post? If yes - do they use a cleaning and disinfection procedure when they enter and leave the CP? Critical 1.2.1 Control posts must be located, designed and constructed with sufficient bio-security measures preventing the spreading of serious infectious diseases. (Reg. 1255/97 art 3) Validation: visual inspection of fencing and borders Does the Control Post have adequate fencing and borders? Major 1.2.2 All buildings are labelled/visually identifiable Validation by visual inspection Are all buildings labeled and visually identifiable? Minor 1.2.3 The general condition of the control post is good Validation by visual inspection Is the general condition of the control post good? Critical 1.2.4 There must be no signs of leakage from roofs or walls, no moist and/or mold. Validation by visual inspection Is the control post free from signs of leakage, moist and mold? Major 1.2.5 The electrical wiring must be secure and adequate. (Power, number of hours) Validation by visual inspection or preferably by a declaration from an electrician. Is the electrical wiring adequate? Major 1.2.6 The control post must by tidy and without unnecessary materials on the premises. (Machinery, packing material etc.) No unnecessary material in the animal and operator cooridors. Validation by visual inspection Is the control post tidy? Minor 1.2.7 Waste disposal units/containers are available and well kept. Validation by locating the containers/visual inspection Can waste disposal units/containers be located and are they well kept? Minor Layout/plan of control post Yes No N/A Justification/ Comment
  2. 2. 1.3 Administrative requirements 1.3.1 Are all requested documents (records, reports contracts etc.) kept in the business administration department for at least one year, until the next inspection or for the legally required period, whichever period is the longest. Validation: documents Are all the requested documents available in the business administration department? Major 1.3.2 An approval from the National Authorities must be available. (Reg. 1255/97 art 3) Validation: documents Is the approval document from the authorities available? Critical 1.3.3 Inspection reports (2 per year) from the national authorities must be available. Validation: documents Are the inspection reports available? Major 1.3.4 Inspection reports from private inspections must be available as well as certificates with scope of activities (species). Validation: document Are inspection reports and certificates from private inspections available? Minor 1.3.5 A procedure for registration of complaints and corrective actions must be available. In case of complaints, implementation of corrective actions must be documented. Validation: Documents Is a procedure for registration of complaints implemented? Minor 1.3.6 The control post must have a contract or the equivalent with a veterinarian in order to ensure the veterinary services. (Reg. 1255/97 art 5) Validation: documents Is a contract with a veterinarian or any equivalent document available? Critical 1.3.7 The Control Post must have a contract/agreement with a local garage to ensure the possibility of truck repairs during the stay. Validation: documents Does the control post have a contract or agreement with a garage? Minor 1.3.8 The control post must have functioning means of communication such as telephone, fax and e-mail Validation: visually Does the control post have a phone, fax and e-mail? Major 1.4 Records 1.4.1 Cleaning (and disinfection only if same truck is not used for animals) of trucks must be registered and entered into business administration department. A copy of these records is put at the disposal of the truck driver. Validation: SOP, documents Is cleaning (and disinfection where relevant) of trucks registered and is a copy of these records at the disposal of the driver? Major 1.4.2 Animal housing must be cleaned and disinfected within 24 hrs after the animals leaving and before a new consignment of animals is housed in the same housing facilities. (Reg. 1255/97 annex A) Validation: Documented SOP Are animal housing cleaned and disinfected? Major 1.4.3 Control posts must be completely cleared for animals for a period of at least 24 hours after a maximum of 6 days of being in use and after cleaning and disinfection operations have been carried out and prior to arrival of any new consignment. (Reg. 1255/97 Annex A 5.2) Validation: Documents Is the control post empty for at least 24 hrs after 6 days of use? Major
  3. 3. 1.4.4 A well described and communicated emergency procedure should be available for everyone using the CP. Validation: Document, interview Is there an emergency procedure available? Major 1.4.5 Before the animals leave the control post, the official veterinarian or any veterinarian designated for this purpose by the competent authority must confirm in the journey log that the animals are fit to continue their journey. The route plan or log book must be stamped and signed by the vet. (Reg. 1255/97 art. 6) Validation: Document Are the animals inspected by a veterinarian before leaving the CP and is the route plan/log book stamped and signed by the vet.? Major 1.4.6 Transport of sick and/or injured animals is only allowed with a declaration of fitness for transport from a veterinarian. Adaptation of transport conditions (space allowance etc.) have to be taken into consideration. A declaration to that effect must incorporated into the administrative system of the control post. Validation: Document In case sick and/or injured animals are transported, is there a declaration of fitness for transport from the veterinarian? Major 1.4.7 All visitors must be registered with time/date of arrival, reason for visit. Visitors must be instructed in the hygiene rules etc of the CP. Validation: Document Are all visitors registered and instructed in how to act on the premises? Major 1.4.8 All vehicles entering the control post must be registered (animal transport trucks, feed trucks, carcass trucks etc.). Validation: Documents Are all trucks entering the CP registered? Major 1.4.9 All animals must be registered (time/date of arrival/ departure, unloading/loading time, declaration of fit for travel). Validation: Document Are all animals registered? Major 1.4.10 At least once a day, the animals and equipment must be inspected. Validation: SOP Are the animals and equipment inspected at least once a day? Major 1.4.11 Disposal of the manure should be recorded. Validation: Document Are there records of manure disposal? Minor 1.4.12 Necropsy should be performed on all animals that die on the premises of the CP in order to diagnose any disease present. Only applicable when the cause of death is not obvious to vet. A declaration with cause of death from the veterinarian must be available. Validation: Docuement In case of dead animals, has a necropsy been performed or as minimum a declaration stating the cause of death issued by the vet. ? Major 1.5 Pest control 1.5.1 A pest control plan should be present and implemented. Validation: SOP, document Is there a pest control plan? Critical 1.5.2 A map with the location of pest control appliances (mouse traps, poison etc.) should be present. Validation: Document Is there a map of the location of pest control appliances? Major 1.5.3 Feed storage facilities should be part of the pest control plan. Validation: Document Are feed storage facilities part of the pest control plan? Major
  4. 4. 1.5.4 Bedding storage facilities should be part of the pest control plan. Validation: Document Are bedding storage facilities part of the pest control plan? Major 2. Truck facilities 2.1 Roads/parking places 2.1.1 The roads and parking places must be paved and cleanable with adequate drainage preventing pool formation. Validation: visually Are the roads and parking places paved, cleanable and with adequate drainage? Minor 2.1.2 The parking lot must provide sufficient space in relation to (max.) capacity of the control post. Validation: visually Are there sufficient parking spaces? Minor 2.2 Truck cleaning and disinfection area 2.2.1 The cleaning and disinfection (C&D) area for trucks must be paved with adequate drainage preventing pool formation and ensuring the seperation of C&D-water from surrounding areas. Validation: visually Is the C&D area sufficiently paved and drained? Major 2.2.2 The C&D area must be larger than the dimension of the truck. (15 meters long and 4 meter wide) Validation: visually or measurement Is the C&D area larger than the dimension of the trucks? Minor 2.2.3 The C&D area must be free of obstacles in an area of at least 2 meters from the truck. Validation: visually or measurent Is the C&D area free of obstacles? Minor 2.2.4 The C&D area must be illuminated with a minimum of 65 lux. Validation: Luxmeter Is the C&D area sufficiently illuminated? Minor 2.2.5 Water and other fluids from the C&D area must be collected in containers that are connected to the drainage system to avoid contaminating the soil orsurface water. Validation: Visually Are the water and other fluids from C&D area collected? Critical 2.2.6 The C&D place must have sufficient water available (volume, pressure) to clean the maximum number of trucks that can stay 2 each day. Flow water between 5 and 10 m /h, pressure between 5 and 20 bars) Validation: Visually Does the C&D place have sufficient water? Major 2.2.7 The control post has sufficient registered C&D chemicals available to C &D the number of trucks that is the maximum capacity of one week. Validation: Visually Does the CP have sufficient registered C&D chemicals available? Major 2.2.8 The control post must supply and have tools (brooms, high pressure water jet etc.) for C&D purposes. Validation: Visually Does the CP have all necessary tools for C&D? Major 2.2.9 The C&D tools of the CP are made available for use, and they must be clearly marked. Validation: Visually Does the CP allow the use of C&D tools? Minor 2.2.10 The tools are only to be used for C&D of trucks. Validation: Visually Are the C&D tools only used for cleaning of trucks? Minor
  5. 5. 2.1.11 The C&D must be constructed in such a way that it is possible to clean and disinfect trucks in all weather conditions. Validation: Visually 3 Loading/unloading area (Reg. 1255/97 Annex B) 3.1 Control post ramps/Loading bays/docks Is the C&D area constructed so C&D of trucks can take place in all weather conditions? Minor 3.1.1 Does the CP have ramps and or loading bays/docks used for unloading and loading of animals and do they have the following maximum inclination: Pigs, calves, horses: 20 degrees (36,4 % to the horizontal. Cattle, sheep: 26 degrees 34 min. (50 % to the horizontal) Validation: measurement with a tape meter, a stick and a bubble level. In case the slope is not uniform along the ramp, the steepest part of the ramp has to be assessed too. Ramp total height (cm) / ramp total length (cm) - ramp slope % Does the inclinations of the CP ramps or loading bays/docks comply with the requirements (only relevant where there is CP ramps and/or loading bays/docks available)? Major 3.1.2 The ramps used for unloading and loading of pigs must be wide enough to allow the passage of swine at least in pairs. Validation: measurement Does the width of the ramp and(or loading bay/dock used for (un)loading of pigs comply with the requirements? Major 3.1.3 The ramps/loading docks/bays used for unloading/loading of cattle must be wide enough to allow the passage of adult cattle. It should also be wide enough in order to fit to ramp. Validation: measurement Does the width of the ramp and/or loading bay/dock used for (un)loading of cattle comply with the requirements? Major 3.1.4 When ramps or upper floors are used, safety barriers have to be applied Validation: visually Are there safety barriers on ramps and/or loading bays/docks and upper floors? Major 3.1.5 The ramp should be floored with an upper anti-slip layer e.g. rubber. Validation: visually Is the ramp and/or loading bay/dock floored with an upper anti-slip layer? Major 3.1.6 If not already anti-slip layered, the ramp should be covered with straw or sawdust in order to reduce slipping and noises deriving from clogs on the ramp surface. Validation: Visually Is the ramp and/or loading bay/dock covered with straw or sawdust in case there is no antislip layer? Major 3.1.7 The ramp floor should be well maintained and managed in order to avoid lesion to the animals. The surface including battens should be kept intact without damages or worn parts able to cause animal injuries; it should be well kept and drained enough to avoid animals slipping/falling (i.e. presence of abundant water and puddles on the area, presence of accumulation of liquid manure with no fluid flow) Validation: Visually Is the ramp and/or loading bay/dock floor well maintained? Major Height cm: Length cm: Ramp slope %:
  6. 6. 3.1.8 Every ramp for bovine with a slope of more than 10 degrees must have foot battens to avoid slipping. The distance between the battens has to be approximately 20-30 cm (25 cm would be the best). In order to avoid injuries to the animals, no cleats should be missing. Validation: Measurement Does ramps with a slope of more than 10 degrees, have foot battens with a distance of 20-30 cm for bovine? Major 3.1.9 Animals are frightened by high steps so the height between the truck floor and the ramp has to be as small as possible. Validation: Visually/measurement Is a step between the floor of the truck and the ramp avoided? Major 3.1.10 Animals are frightened by high steps so the height between the ramp and the floor of the loading area has to be as small as possible. Validation: Visually/measurement Is a step between the ramp and the floor of the loading area avoided? Major 3.1.11 A gap between the truck doors and the ramp lateral protection is a risk to the animals which can be injured or caught. Validation: Visually/measurement Is a gap between the truck doors and the lateral protection of the ramp avoided? Major 3.1.12 The ramp used for (un) loading of pigs must have solid lateral protection with a height of at least 80 cm. Validation: Measurement Does the ramp and/or the loading bay/dock have a lateral protection and is it solid? Major 3.1.13 The ramp used for (un) loading of cattle must have solid lateral protection with a height at least equal to shoulder height of the unloaded cattle (150 cm for adult cattle, 76 cm for calves weighing 50 kg.) As a optimal standard for adult cattle, the lateral protection should be solid until a height of 1,3 m and open at a height from 1,3 m to 1,5 m. Validation: Measurement Does the ramp and/or loading bay/dock have a lateral protection and is it solid? Major 3.1.14 Light levels should be adequate in order for the the animals to see their surroundings. Artificial light is considered as needed if it is not possible to read a newspaper. For pigs the level is 40 lux. Validation: Luxmeter (preferably) or read a newspaper Is the level of light adequate? Major 3.1.15 Shelter is important to shade and protect animals during (un)loading. Shelter must be present to cover the majority of the ramp and the other parts of the (un)loading area. Validation: Visually Does the ramp and other part of the (un)loading area provide sufficient shelter for the animals? Major 3.2.1 The lifts used for unloading and loading of pigs must be wide enough to allow the passage of swine at least in pairs. Validation: measurement Does the width of the lift used for (un)loading of pigs comply with the requirements? Major 3.2.2 The lifts used for unloading/loading of cattle should be wide enough to allow the passage of adult cattle. The optimal width range for adult cattle is between 250 and 260 cm. Validation: measurement Does the width of the lift used for (un)loading of cattle comply with the requirements? Major 3.2 CP lift (if the lift is present and "working")
  7. 7. 3.2.3 When lift platforms or upper floors are used, safety barriers have to be applied. Validation: visually Are there safety barriers on lift platforms and upper floors? Major 3.2.4 The lift should be floored with an upper antislip layer e.g. rubber mat, anti-slip corrugated metal floor; asphalt covering. Validation: visually Is the lift floored with an upper anti-slip layer? Major 3.2.5 The lift should be covered with straw, sawdust or the like in order to reduce slipping and noises deriving from clogs on the lift surface. Validation: Visually Is the lift covered with straw, sawdust or the like? Minor 3.2.6 The lift floor should be well maintained and managed in order to avoid lesion to the animals. The surface should be kept intact without damages or worn parts able to cause animal injuries; it should be well kept and drained enough to avoid animals slipping/falling (i.e. presence of abundant water and puddles on the area, presence of accumulation of liquid manure with no fluid flow) Validation: Visually Is the lift floor well maintained? Major 3.2.7 Animals are frightened by high steps so the height between the truck floor and the lift has to be as small as possible. Validation: Visually/measurement Is a step between the floor of the truck and the lift avoided? Major 3.2.8 Animals are frightened by high steps so the height between the lift and the floor of the loading area has to be as small as possible. Validation: Visually/measurement Is a step between the lift and the floor of the loading area avoided? Major 3.2.9 A gap between the truck doors and the lift lateral protection is a risk to the animals, which can be injured or caught in it. Validation: Visually/measurement Is a gap between the truck doors and the lateral protection of the lift avoided? Major 3.2.10 The lift used for (un) loading of pigs must have solid lateral protection with a height of at least 80 cm. Validation: Measurement Does the lift have a lateral protection and is it solid? Major 3.2.11 The lift used for (un) loading of cattle must have solid lateral protection with a height at least equal to shoulder height of the unloaded cattle (150 cm for adult cattle, 76 cm for calves weighing 50 kg. The most optimal standard for lateral protection for adult should be solid until a height of 1,3 m and open at a height from 1,3 m to 1,5 m. Validation: Measurement Does the lift have a lateral protection and is it solid? Major 3.2.12 Light levels should be adequate in order for the the animals to see their surroundings. Artificial light is considered as needed if it is not possible to read a newspaper. For pigs the level is 40 lux. Validation: Luxmeter (preferably) or read a newspaper Is the level of light adequate? Major 3.2.13 Roofing is important to shade and protect animals during (un)loading. Roofing must be present to cover the lift and the other part of the (un)loading area. Validation: Visually Is the lift and other part of the (un)loading area covered by a roof? Major
  8. 8. 3.3 Movement from loading/unloading (Reg. 1255/97 annex C3) 3.3.1 The corridor width must be wide enough to allow the swine at least in pairs? Validation: measurement from a lateral protection to theopposite one Does the width of the corridor fulfill the requirements? Major 3.3.2 The corridor width should be wide enough for passage of adult cattle however it should not be too wide in order to avoid animals to turn back. Width range should be preferably 90 cm. and no more than 250 cm.. Validation: measurement Does the width of the corridor fulfill the requirements? Minor 3.3.3 The corridor leading to pig pens must have a lateral protection with a height of at least 80 cm. Validation: measurement Does the corridor have lateral protection? Major 3.3.4 The corridor leading to cattle pens must have solid lateral protection with a height at least equal to shoulder height of the unloaded cattle (150 cm for adult cattle, 76 cm for calves weighing 50 kg. As a optimal standard for lateral protection for adult cattle should be solid until a height of 1,3 m and open at a height from 1,3 m to 1,5 m. Validation: Measurement Does the corridor have lateral protection? Major 3.3.5 Presence of protrusion or sharp edges could provoke injuries to the animals. Every protrusion that comes from the lateral protections has to be considered as potentially harmful (even the eventual presence of blocking system for the lateral protection placed on the floor) Validation: Visually Are the lateral protection without sharp edges? Critical 3.3.6 Flooring is the general term describing the permanent covering of a floor. Holes in the corridor floor can cause lesion to the animals. The floor should be smooth and without sharp edges and holes which may impede the walking and the hoof health, i.e. several holes above 2 cm in diameter/depth and with uneven surfaces and holes preventing water to be drained should be avoided. Ideal floor should be continuous and without changes in colour or texture. Validation: Visually/measurement Is floor of the corridors adequate? Major 3.3.7 Additional light in the corridor is considered as needed if it is not possible to read a newspaper. Validation: measurent luxmeter Is the lightning in the corridor adequate? Major 4. Housing 4.1 General Housing 4.1.1 All materials with which the animals can come into contact should be non-toxic Validation: Visually Are toxic material stored in a separate room? Critical 4.1.2 All materials with which the animals can come into contact should be cleanable and if necessary disinfectable. Validation: Visually Are all materials with which the animals come into contact cleanable and if necessary disinfectable? Critical
  9. 9. 4.1.3 Housing should be constructed to shield animals from adverse conditions (sun, rain weather) and to keep bedding dry. Validation: Visually Is the housing constructed to shield the animals? Major 4.2 Lightning 4.2.1 Light levels should be adequate in order for the the animals to see their surroundings. Light level at eye height of the animal should make it possible to read a newspaper without effort. (Reg. 1255/97 annex B 2e) Validation: Luxmeter, visually Are the light levels adequate? Minor 4.2.2 There is a natural or artificial day and night rhythm in light intensity. If artificial, then the night period should be at least 8 hours. Validation: Visually or check of sensor Is the night period at least 8 hours? Minor 4.2.3 Additional light (fixed or portable) should be available for inspection purposes. Validation: Visually Is additional light available? Major 4.3 Temperature 4.3.1 There should be a functioning thermometer in place in the barn. The temperature should o be between 5 and 30 C depending on outside temperature. (preferably between 10 o and 25 C) Validation: visually Is there a functioning thermometer in the barn? Major 4.3.2 A temperature monitoring system including a log should be in place? Validation: documents, temperature log, visually Are there records of temperature monitoring? Minor 4.3.3 A static ventilation should be in place and in function. Validation: Visually, test Is there a static ventilation system in place and in function? Major 4.3.4 A heating system should be in place for post weaned piglets below 15 kg and in function if the air temperature inside the pens is o o below 20 C in slatted floored pens or 15 C in solid floored bedded pens. Validation: Visually, test Is there a heating system in place for post weaned piglets? Major 4.3.5 A forced ventilation system or water spraying system or procedure should be in place in pig pens if the air temperature is above the estimated optimal values (above o 21 C for adult pigs). (This may be opening of gates, mechanical ventilation etc.) Validation: Visually, procedures Is there a forced ventilation system or water spraying system/procedure available for pig pens? Major 4.3.6 A heating system/procedure should be in place or available for situations where the air temperature in the cattle pens is below the o estimated optimal values (below 7 C for calves). Validation: Visually, procedures Is there a heating system/procedure available in cattle pens? Major
  10. 10. 4.3.7 A forced ventilation system/procedure should be in place or available for cattle pens for situations where the air temperature is above the estimated optimal o o values (above 24 C for lactating cows, 26 C o for fattening cattle and 27 C for other cattle). (This may be opening of gates, mechanical ventilation etc.) Validation: Visually, test Is there a forced ventilation system/procedure available for cattle pens? Major 4.3.8 Cooling facilities and/or the ventilation system should be tested once a month and there should be a log of the testing. Validation: test log Are the cooling facilities/ventilation system tested and is a log of this available? Major 4.3.9 When mechanical ventilation is used, an alarm system should be in place in case of malfunction of the system. Validation: Visually Is there an alarm system in case of malfunction of the mechanical ventilation? Critical Is the air quality acceptable? Minor 4.4 Air quality 4.4.1 The control post must ahve adequate mechanical or natural ventilation to provide fresh air and keep the temperatures within the comfort zone of the animals. It should be easy to breathe, dust levels, relative humidity and gas concentration should be at acceptable levels. Validation: test log 4.5 Stables/shelters/pens (Reg. 1255/97 annex B2) 4.5.1 The access angle to the pens should be as o little as possible, in every case ≤90 (referred to the corridor) in order to allow animals to enter without completely changing the direction and to see inside the pen. Validation: measure/visually Is the access angel to the pens ≤ o 90 ? Minor 4.5.2 It is important to the animals that the pen entrance gates (and the corridor wall as well) are sightless because if openings are present they will distract the attention of animals from moving forward along the corridor and entering the pens. Validation: Visually Is the pen entrance sightless? Minor 4.5.4 Flooring is the general term describing the permanent covering of a floor. Holes in the pen floor can cause lesion to the animals. Holes could be considered as dangerous if they are sharp and if their smallest size (length or width) is above 1 cm (for piglets/calves) or 2 cm (for adult pigs or cattle). Ideal floor should be continuous and without changes in colour or texture. Validation: Visually/measurement Are the floors of the pens continous and without holes? Major 4.5.5 The floors in the pens should be non slippery, cleanable, disinfectable and sufficiently drained. Validation: Visually Are the floors in the pens adequate? Major
  11. 11. 4.5.6 A part of the total floor, sufficient for allowing the animals to rest together at the same time, must be solid or covered with a mat, or be littered with straw or any other suitable material. When concrete slatted floors are used for pigs kept in groups the maximum width of the opening and the minimum width of the slats should be (+/- 10 %): • Type - max opening - min slats • Piglets - 11 mm - 50 mm • Weaned - 14 mm - 50 mm • Fattening - 18 mm - 80 mm • Gilts and sows - 20 mm - 80 mm Validation: Visually, measurement Is the floor in pig pens adequate? Major 4.5.7 Floors in cattle pens must be smooth but not slippery, to prevent injury to the animals, and so designed as not to cause injury or suffering to animals standing or lying on them. They must be suitable for the size and weight of the animals and form a rigid, even and stable surface. The lying area must be comfortable, clean and adequately drained and must have soft bedding. Validation: Visually Are the floors of the cattle pens adequate? Major 4.5.8 In order to allow the creation of separated groups of animals according to provenance and animal species, the control post must be equipped with barriers. Mobile barriers are recommended. These barriers should be constructed in such a way that they can´t harm or injure the animals. Validation: Visually Does the CP have barriers and are they constructed in a way so they cannot harm the animals? Major 4.5.9 The animals must be in groups that are well balanced in age and size and stay in a stable group. Bovine max. 40; Horses individual; Pigs, sheep and goats: truck load/compartment. Validation: visually Are the animals in balanced groups? Major 4.5.10 The must be sufficient space allowance according to the species and size of the animals. 2 Horses 5.25 m (1.4 x 3.75 m), 2 Young horses 3.6 m (1.2 x 3.0 m) 2 Ponies 4.3 m (1.2 x 3.6 m) 2 Foals 4.1 m (2 x 2.1 m) 2 Calves 50 kg : 0.43 - 0.80 m 2 Calves 110 kg : 0.73 - 1.40 m 2 Calves 200 kg: 1.10 - 1.90 m 2 Cattle 325 kg: 1.52 - 2.60 m 2 Cattle 550 kg: 2.16 - 3.20 m 2 Cattle > 700 kg : > 2.55 m 2 Pigs <10 kg - 0,13 m ; Pigs 10> < 20 kg - 0.20 2 m 2 Pigs 20><30 kg - 0.26 m ; Pigs 30 >< 50 kg 2 0.37 m 2 Pigs 50><85 kg - 0.53 m ; Pigs 85>< 110 kg 2 0.63 m Pigs > 110 kg - 1.00 kg, Sows group housing; 2 Gilts 1.64 m , Boars and breeding boars > 6 2. m Other species twice the space allowance according to reg 1/2005 . Validation: SOP , visually Does the animals in the pens have sufficient space? Major 4.6 Sick bay/individual pen
  12. 12. 4.6.1 Non-ambulatory animals must not be dragged from the vehicle but should be humanely killed where they lie. There must be a written procedure and the staff must be trained. Where necesarry, to have such animals slaughtered, killed or put down in accordance with directive 1099/2009/EC. N/A in some countries. Validation: Visually, document, SOP Are non-ambulatory animals killed in a humane way on the truck (only relevant in countries where staff is allowed to kill animals)? Major 4.6.2 Clean and available bolt pistol and bleeding knife should be available. N/A in some countries ref SOP Validation: Visually/SOP Is there a clean bolt pistol and bleeding knife available (only relevant in countries where staff is allowed to kill animals)? Minor 4.6.3 A facility for housing sick/injured animals individually must be available. Validation: Visually Are there facilities available for housing sick/injured animals? Critical 4.6.4 The space allowance in the sick bay should be twice the normal allowance of the species in the CP. Validation: Visually Is there sufficient space in the sick bay? Minor 4.6.5 The floor in the sick bay should be non slippery, cleanable, disinfect able and sufficiently drained. For pig minimum 2 % of the total pig capacity of the CP. Validation: Visually Is the floor in the sick bay adequate? Major 4.6.6 Ad libitum drinking and feeding should be available. Fluids and feed should be appropriate for the animals and its conditions. Validation: Visually Is ad libitum food and fluids available in the sick bay? Minor 4.6.7 Air in the sick bay must be fresh (adequate ventilation), draft should be prevented and the temperature should be in the comfort zone of the animal. For piglets and calves there must be cooling and heating devices present. Validation: Visually Is the air in the sick bay fresh and can the temperature be regulated? Minor 4.7 State of animals/animal handling 4.7.1 Animals in resting pens should be fit for further travel (no serious open wounds or prolapse, no physiological weakness, no pathological status, able to move without assistance, no pregnant females, no females that have given birth within the last week, no piglets under 3 weeks old and no calves under 10 days old for transport longer than 100 km.). Validation: Visually, procedures Are all animals in resting pens fit for travel? If no, please advise species, number of total animals, number/percentage of unfit animals and describe observation. Animals in resting pens should be free of integument alterations i.e. fresh wounds and lesions to the skin. Validation: Visually, procedures Are all animals in resting pens free of fresh wounds/lesions to the skin? If no, please advise species, number of total animals, number/percentage of affected animals and describe observation. 4.7.1 4.7.1 Minor Critical 4.7.2 4.7.2 4.7.2 Major Minor Major Critical
  13. 13. 4.7.3 4.7.3 Pigs in resting pens should not be shivering, huddling and panting. Validation: Visually, procedures 4.7.3 4.7.4 4.7.4 There should be no dead animals in resting or hospital pens. Validation: Visually, procedures 4.7.4 4.7.5 4.7.5 The stress of unloading/loading should be as minimal as possible for the animals and the handler should move and act calm and appropriately (only relevant if unloading/loading takes place during audit). Validation: Visually 4.7.5 5.0 Are all dead animals removed from resting and hospital pens? If no, please advise species, number of total animals, number/percentage of dead animals and describe observation. Does the handler move and act calm and appropriately (no shouting, minimising noizes, no hitting animals when not necessary, the handler is positioned in the right place to guide animals, no use of forbidden practices)? Does a minimum of animals slip and/or fall? If no please describe observation. Minor Major Critical Minor Major Critical Minor Major Critical Utilities 5.1 Are all animals in resting pens free from shivering, huddling and panting? If no, please advise species, number of total animals, number/percentage of affected animals and describe observation. Energy 5.1.1 The must be sufficient energy (fuel, electricity) available to cover energy consumption (heating, cooling, lighting, energy for installations of the control post. Validation: Visually Does the CP have sufficient energy available? Minor 5.1.2 A generator should be available as a back up for power failure. The capacity should be sufficient forvital operations (ventilation, feed and water distribution, lighting and C&D activities. The generator should be tested regularly. Validation: Visually, documents, manufacturer's CE certification Does the CP have a generator with sufficient capacity for vital operations? Major 5.2 Water 5.2.1 Water must be available ad libitum in all pig pens. Sufficient drinking places should be available for every animal/pen. A drinking place will be considered as the space occupied by one pig while it is drinking without being disturbed. The water flow is adequate if it is not too low, allowing pigs to drink for a reasonable time, and not too high, causing splash and water waste on the floor. Moreover, it should not require too much force of the animal to activate the nipples or water bowls. (Reg. 1255/97 art. 5) Validation: Visually, test Is there water available ad libitum in all pig pens? Critical
  14. 14. Water must be available ad libitum in all cattle pens (for calves it is recommended to provide warm water ca. 30 degrees or electrolyte in order to avoid diarrhea).Sufficient drinking places are available for every animal/pen. A drinking place will be considered as the space occupied by one animal while it is drinking without being disturbed. Drinkers for cattle must be trough drinkers or water bowls to enable a proper access to drinking place. If drinkers in the pen are of any other kind, they are classified as inadequate. The water flow is adequate if it is not too low, allowing cattle to drink for a reasonable time, and not too high, causing splash and water waste on the floor. Validation: Visually, test Is there water available ad libitum in all cattle pens? Critical 5.2.3 The drinkers must be well kept and its functioning regularly inspected. These 3aspects must be taken into account: number, cleanliness and functionality. The ratio (no drinkers/no animals) in pig pens has to reach at least : Nipple drinkers: 1 nipple/10 animals; water bowls: 1 water bowl/15 animals; at least two drinkers per pen have to be present (one single drinker will be considered adequate if the pigs are less than 7 in case of water bowl or 5 in case of nipple drinkers). Validation: visually Are the drinking places well functioning, clean and in sufficient number? Minor 5.2.4 The drinkers must be well kept and its functioning regularly inspected. These 3 aspects must be taken into account: number, cleanliness and functionality. The ratio (no drinkers/no animals) in cattle pens has to reach at least : 1 water trough/15-20 animals; 1 water bowl/10 animals; at least twodrinkers per group have to be present (one single drinker will be considered adequate if the cattle are less than 5 in case of water bowl or 10 in case of water trough). Validation: visually Are the drinking places well functioning, clean and in sufficient numbers? Minor 5.2.5 The drinkers height must not be over the suggested value according to the size of the lighter animal in the pen. Nipple drinkers: 22 cm for 10 kg lw pigs; 52 cm for 30 kg lw pigs; 62 cm for 50 kg lw pigs; 76 cm for 100 kg lw pigs; 82 cm for 130 kg lw pigs; 85 cm for sows or boars Water bowls or water troughs: 10 cm for 10 kg lw pigs; 14 cm for 30 kg lw pigs; 18 cm for 50 kg lw pigs; 22 cm for 100 kg lw pigs; 22 cm for 130 kg lw pigs; 24 cm for sows and boars. Validation: measurement, visually Are the drinkers in the pig pens in the correct height? Minor 5.2.2
  15. 15. 5.2.6 The drinkers height must not exceed the suggested value according to the size of the lighter animal in the pen. Maximum height: 87 cm for cows, live weight 650 kg 84 cm for heifers, live weight 540 kg 77 cm for heifers, live weight 350 kg 70 cm for broutars, live weight 400 kg 65 cm for broutars, live weight 300 kg 55 cm for calves, live weight 150 kg 46 cm for calves, live weight 50 kg Validation: measurement Are the drinkers in the cattle pens in the correct height? Minor 5.2.7 The water must be safe and demonstrably fit for animals. The documentation for water quality must be available. Validation: Analysis of town water or own source Is the water safe for animals and are there records of the water quality? Critical 5.2.8 The water installation (including water tank if present) must be cleaned (biofilms, lime) and inspected at least once a year. Special care should be taken with a central water tank for bacterial growth, especially in warm conditions. The resultsmust be registered. Validation: SOP and cleaning log Is the water installation cleaned at least once a year and are there records of the cleaning? Major 6 Feed 6.1 Feed storage 6.1.2 Feed should be stored according in a dry and clean facility an otherwise according to recommendations. Validation: Visually Is the feed stored in a dry and clean facility and otherwise according to recommendations? Minor 6.1.3 Feed for different species should be storedseparately. Validation: Visually Is the feed for different species stored separately? Minor 6.1.4 Stored feed should be labeled. Validation: Visually Is the feed labeled? Minor 6.1.5 Medicated feed should be stored separately and it must be labeled. Validation: Visually Is medicated feed labeled and stored separately? Major 6.1.6 Feed storage facilities should only be used for feedunless the feed is stored in closed containers/packing material. Validation: Visually Are the feed storage facilities only used forfeed? Minor 6.1.7 Feed storage facilities should be visually identifiable. Validation: Visually Are the feed storage facilities identifiable? Minor 6.1.8 Feed storage should be large enough to store one week's consumption or there should be an agreement with a (local) feed supplier. Validation: Visually Is the feed storage large enough? Major 6.1.9 No chemicals (pesticides, biocides, veterinary pharmaceuticals) should be stored with the feed. Validation: Visually Are chemicals stored separately from the feed? Critical
  16. 16. 6.2 Feed quality 6.2.1 The feed should be safe, fit for purpose and produced according to legislation (Regulation 183/2005). Validation: Document Is the feed safe and fit for purpose? Minor 6.2.2 The feed should be used according to instructions from the producer. Use by date, species, preparation, distribution system, volume/animal/time Validation: SOP, document Is the feed used according to instructions or recommendations? Minor 6.2.3 Feeding installations/tools should be well constructed and dedicated to the type of feed used. Validation: Visually Are the feeding installations well constructed? Minor 6.2.4 There should be a well functioning feed distribution system and/or procedure. Validation: Visually, procedures Is there a well functioning feed distribution system and/or procedure? Major 6.2.5 If the feeding tools are used for more than one type of feed, procedures to avoid carry over should be implemented. Validation: SOP Are there procedures to avoid carry over of feed? Major 6.2.6 Feeding installations/tools should be inspected on performance at least once a year. There should be records of the inspections. Validation: SOP, documents Are the feeding installations inspected at least once a year? Minor 6.2.7 Feeding installations should be cleaned and disinfected. Records of the cleaning and disinfection must be kept. Validation: Visually, cleaning log Are the feeding installations cleaned and is this recorded? Major 6.2.8 Feed delivery documents are kept for at least one year, until the next inspection or the legally required period; whichever period is the longest. Validation: Documents Are the feed delivery documents available? Minor 6.2.9 The use of medicated feed should be registered and kept in the business adminstration department. The start date, end date, animal identification, pen, illness, amount, mode of adminstration, veterinary pharmaceuticlas. Validation: Documents Is the use of medicated feed recorded? Critical 7. Bedding material (Reg. 1255/97 annex) 7.2 Bedding material should stored in a dry and clean facility and otherwise according to recommendations. Validation: Visually Is the bedding material stored in a dry and clean facility and otherwise according to recommendations? Major 7.3 The bedding material should be clean, dry, non toxic and contain no moulds. Validation: Visually Is the bedding material clean, dry, non toxic and with out moulds? Major 7.4 The bedding material should be a type of material adequate for the species. Could be long straw, short straw and wood shaving (from non treated or non toxic wood), sawdust and sand. Validation: Visually Is the bedding material adequate? Minor
  17. 17. 7.5 Bedding material documents and dockets should be kept in the business administration department for at least one year, until the next inspection or the legally required period, whichever period is the longest. Validation: Document Are the bedding delivery documents available? Major 7.6 No chemicals (pesticides, biocides, veterinary pharmaceuticals) should be stored with the bedding material. Validation: Visually Are chemicals stored separately from the bedding material? Critical 8. Veterinary pharmaceuticals 8.1 Storage of veterinary pharmaceuticals 8.1.1 Veterinary pharmaceuticals should be stored according to the manufacturer´s instructions. (Directive 2001/82 EC Title VI) Validation: Document, visually Are the veterinary pharmaceuticals stored according to instructions? Critical 8.1.2 Veterinary pharmaceuticals should be stored in a closed storage (cupboard, refrigerator etc.). Validation: Visually Are the veterinary pharmaceuticals stored in a closed storage? Major 8.1.3 Only registered pharmaceuticals must be present in the storage. Validation: Document and visually Are only registered pharmaceuticals stored? Critical 8.2 Use of veterinary pharmaceuticals 8.2.1 Veterinary pharmaceuticals must only be used on prescription of the veterinarian. N/A in some countries. Validation: Document Are vet. pharmaceuticals used on prescription of the veterinarian? Only relevant where medicating is allowed for staff. Critical 8.2.2 Veterinary pharmaceuticals should be used according to manufacturer's prescription unless specifically ordered otherwise by the veterinarian. N/A in some countries. Validation: Document Are vet. pharmaceuticals only used according to prescription of the manufacturer? Only relevant where medicating is allowed for staff. Minor 8.2.3 Pharmaceuticals past the use before date are not used and disposed of according to local legislation. Validation: Visually Are vet. pharmaceuticals past the use before date not used and disposed of? Minor 8.2.4 Every use of veterinary pharmaceuticals is registered and records are kept in the administration for at least 5 years. Validation: Document Is the use of vet. pharmaceuticals registered and are the records available? Minor 8.2.5 Non used pharmaceuticals (broken bottles, past before use date etc.) should be recorded. Validation: Document Are non used pharmaceuticals recorded? Minor 8.2.6 Producer instructions of all veterinary products should be kept in the administration department Validation: Documents Are the producer instructions for veterinary products available? Minor
  18. 18. 9. Pesticides 9.1 Pesticides must be stored separate from feed, animals and veterinary pharmaceuticals. Council Directive 91/14/EEC) Validation: Visually Are pesticides stored separately? Critical 9.2 Only registered pesticides must be used Validation: Visually/records Are only registered pesticides used? Critical 9.3 Pesticides must be used according to manufacturer´s instructions. Validation: Document, SOP Are pesticides used according to instructions? Major 9.4 Product description and instruction for use of pesticides must be saved. Validation: Documents Are product descriptions and instructions available? Major 9.5 The purchase, use and disposal of pesticides is registered and kept in the business administration department for one year, until next inspection or the legally required period, whichever one is the longest. Validation: Documents Are there records of the purchase and use of pesticides? Minor 10. Biocides 10.1 C&D chemicals must be stored separate from feed, animals and veterinary pharmaceuticals. (Directive 98/8/EC) Validation: Visually Are C&D chemicals stored separately? Critical 10.2 Only registered biocides must be used. Validation: Documents Are only registered biocides used? Critical 10.3 Biocides must be used according to manufacturer´s instructions. Validation: Document, SOP Are biocides used according to instructions? Critical 10.4 Product description and instruction for use of biocides must be saved. Validation: Documents Are product descriptions and instructions available? Minor 10.5 The purchase, use and disposal of biocides is registered and kept in the business administration department for one year, until next inspection or the legally required period, whichever one is the longest. Validation: Documents Are there records of the purchase and use of biocides? Minor 11. Waste 11.1 Manure 11.1.1 Manure should be stored separate from the facilities containing feed, chemicals, bedding material and pharmaceuticals. (Reg. 1255/97 Annex A4) Validation: Visually Is manure stored separately? Critical 11.1.2 Manure should preferably be delivered to a manure treatment facility. Alternatively a procedure must be in place to ascertain manure (incl. liquid manure) is free of infectious diseases (holding time in relation to diseases, reports of infectious diseases etc.) before it is transported from the premises. Manure should be treated according to EU and national legislation. Validation: Document, SOP, Contract Is the manure delivered to a treatment plant or is are regulations regarding disposal of manure respected? Major
  19. 19. 11.2 Waste water 11.2.1 Waste water must be stored in a separate facility such as a tank or a comparable installation. Validation: Visually Is waste water stored separately? Critical 11.2.2 Waste water, including water from C&D activities, shall be transported to the local waste water facility. Validation: Document, contract Is waste water transported to the local waste water facility? Critical 11.2.3 If waste water is not transported to a waste water facility it must go through a comparable facilityat the control post. Validation: Document showing the technical perfomance of the facility. Is the water treated at a facility at the CP (only relevant if water is not transported to waste water facility)? Critical 11.2.4 Infrastructure and procedures should be in place to prevent pollution of surface water with wastewater. Validation: Visually, Document, SOP Is the infrastructure as well as procedures in place to prevent pollution of surface water? Minor 11.3.1 The control shall have appropriate arrangements for the storage and disposal of carcasses pending their removal and destruction. Carcasses must be stored separate from other buildings. (Directive 90/667/EEC (1)) Validation: Visually Are carcasses stored separately? Critical 11.3.2 Carcasses are offered to the destruction facility in such a way that the carcass truck does not have to enter the premises of the control post? Validation: Visually, contract Are carcasses offered to the destruction facility without the carcass truck having to enter the premises? Minor 11.3.3 The place where the carcasses are offered to the carcass truck is paved and cleaned and disinfected after every use. Validation: Visually, SOP Is the place for the carcasses paved and cleaned after use? Minor 11.3.4 The equipment used to handle the carcasses must be cleaned and disinfected after every use. Validation: SOP, Visually Is the equipment used for carcasses cleaned after use? Minor 11.4 Chemical waste Is chemical waste stored separately? Major Is general waste stored separately? Minor Is the distance to the nearest location with farm animals more than 0,5 km? Minor 11.3 11.4.1 11.5 11.5.1 Carcasses Chemical waste (e.g. pharmaceuticals, pesticides) must be stored separately and disposed of according to local legislation. Validation: Visually General waste General waste must be stored separately and disposed of according to local legislation. Validation: Visually 12. Biosecurity 12.1 The distance from the control post to the nearest location with farm animals should be 0,5 -1,0 km (Not applicable for existing CP buildings) Validation: GPS record, map
  20. 20. 12.2 The distance from the control post to the nearest town should be at least 3,0 km (Not applicable for existing CP buildings) Validation: GPS record, map Is the distance to the nearest town more than 3 km? Minor 12.3 It must not be possible to enter the control post without admission clearance from the CP owner. (Gate, barrier) Validation: Visually Is there a barrier that prevents entrance to the control post without the admittance of the CP owner? Major 12.4 It must not be possible to enter the stables/anima shelters unaccompanied by staff of the control post. Validation: SOP, visually Are there procedures in place to prevent access to the animal housing with staff from the CP? Major 13.1 Changing rooms separate from buildings in which animals are kept should be available for workers, drivers and visitors. Validation: Visually Are there changing rooms available? Minor 13.2 Clean clothing and footwear available from the control post must be used in the facilities where the animals are kept. (Reg. 1255/97 Annex A) Validation: Visually. Are the clean clothing and footwear available? Major 13.3 A basin with running hot and cold water, soap, disinfectants, clean towels are available in the changing rooms. Validation: Visually Is the water and soap available? Minor 13. Changing rooms 14. Safety 14.1 A well kept first aid kit must be available and regularly maintained. Validation: Visually Is there a first aid kit? Critical 14.2 There should be one or more fire extinguishers available and they should be regularly maintained. Validation: Visually Are there fire extinguishers available? Critical 14.3 A telephone list of local medical practitioners, hospitals, police, fire department, veterinarian should be available. Validation: Document/visually Is there a list of telephone numbers to use in case of emergency available? Critical

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