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Seven Management and Planning Tools


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Assists in the solving of common business problems by using a step-by-step methodology for problem identification, analysis, planning of corrective actions to solve a problem and preventive actions to address risks. More

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Seven Management and Planning Tools

  1. 1. ConceptDraw Solution ParkBrings YouSeven Management andPlanning ToolsSolution (7 MP Tools)To Help in Problem SolvingInnovation is the central issue in economic prosperity.Michael Porter
  2. 2. A Company’s Managers Are AlwaysAccountable For Good Decisions
  3. 3. Decisions Need to Be Made ForMany Critical Situations• Solving problems caused by changes,crises and urgent decisions• Quality management• Process Organization
  4. 4. Problem Solving Has 2 Parts:Part 1. Problem AnalysisFrom Problem Analysis is identified a list ofroot causes and possible corrective actions.Part 2. Action PlanningFrom Action Planning the outcome is a plan ofcorrective actions, list of risks and potentialpreventive actions.
  5. 5. 4 Tools for Problem Analysis1. Affinity DiagramGroup and classify brainstormed factors affecting theproblem.2. Relations DiagramAnalyze cause and effect relationships of the factors,and help to identify Drivers and Indicators among thefactors.3. Prioritization MatrixPrioritize the factors according to criteria.4. Root Cause Tree DiagramAnalyze the root causes of the factors and definepossible corrective actions.Part 1. Problem Analysis
  6. 6. Part 1. Problem AnalysisStructures factors affecting theproblem
  7. 7. 2RelationsDiagramPart 1. Problem AnalysisDiagram of cause and effectrelationships of the factors
  8. 8. 3PrioritizationMatrixPart 1. Problem AnalysisPrioritize the factors according tocriteria
  9. 9. 4RootCauseTreeDiagramPart 1. Problem AnalysisRoot-cause analysis andcorrective actions proposal
  10. 10. Expected Outcomes AfterProblem Analysis• List of root causes– Observed outcomes– Resource allocation– Equipment suitability• Corrective actions– Training– Management focus– Reallocate resourcesPart 1. Problem Analysis
  11. 11. 3 Tools That SupportAction Planning5. Involvement MatrixFormulate a list of corrective actions, defineparticipants of each action and distribute themby involvement level.6. PERT Chart (Program Evaluation and Review Technique)Originate actions, place them into a schedule,visualize logical relationships and critical path.7. Risk Diagram (PDPC, Process Decision Program Chart)Do a risk analysis, prescribe preventive actionsto eliminate obstacles.Part 2. Action Planning
  12. 12. Participant identification byactions, plus level of involvementPart 2. Action Planning5InvolvementMatrix
  13. 13. 6PERTProgram Evaluation and ReviewTechnique: actions logicalsequences and critical pathPart 2. Action Planning
  14. 14. 6RiskDiagram(PDPC,ProcessDecisionChart)Risk of the problem solving andpreventive actionsPart 2. Action Planning
  15. 15. Expected Outcomes AfterAction Planning• Action plan• List of risks• Preventive actions• Agreement on way forwardPart 2. Action Planning
  16. 16. Benefits of Using the SevenManagement and Planning Tools• Consistency, visibility, justification of theaction plan• Visual reports of problem solvingsteps taken for quality improvement,defects elimination and managementof changes• Provides visual communication tools forevery stage of work
  17. 17. By usingSeven Management and Planning Tools(7 MP Tools)for ConceptDraw Office 2, you• Save management team’s time• Save company’s resources• Improve and strengthen yourorganizations reputation