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Using text to-columns in excel - compensation insider sunday skills

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Text to columns can be vry useful for participating to compensation surveys and other reporting needs. In just a few clicks you will be able to transform the format of a birth date, for example from DD/MM/YYYY to YY.
Check out my blog http://CompensationInsider.com if you are interested in Compensation & Benefits and want to receive free "technical tips" every other Sunday.

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Using text to-columns in excel - compensation insider sunday skills

  1. 1. USING TEXT-TO-COLUMNS IN EXCEL Http://CompensationInsider.com
  2. 2. The problem <ul><li>You want to participate to a compensation survey. </li></ul><ul><li>They want year of birth info for your employees, in the format YY (ie “73” if the employee was born in 1973). </li></ul><ul><li>Your HR system produces data in the form : “26/05/73” </li></ul>© Sandrine Bardot and CompensationInsider.com 2011
  3. 3. The solution <ul><li>Use “Text to Columns” (found under “Data” in Excel 2010) to separate the data in 3 columns : 26, 05 and 1973. </li></ul><ul><li>Then use “Text to Columns” again to split 1973 into 2 columns : 19 and 73. </li></ul><ul><li>You’re done ! </li></ul><ul><li>No manual entry of data, no risk of error. </li></ul>© Sandrine Bardot and CompensationInsider.com 2011
  4. 4. <ul><li>From “26/05/1973” to “1973” </li></ul>Round 1 © Sandrine Bardot and CompensationInsider.com 2011
  5. 5. Step 1 – In Text to Columns, choose “delimited” © Sandrine Bardot and CompensationInsider.com 2011
  6. 6. Step 2 – Select “Other” and enter the delimiter in your cell (here : /) © Sandrine Bardot and CompensationInsider.com 2011
  7. 7. Step 3 - Select a column to skip (if this data is not needed) © Sandrine Bardot and CompensationInsider.com 2011
  8. 8. Step 3 - Repeat if necessary, choose format of each column then click Finish © Sandrine Bardot and CompensationInsider.com 2011
  9. 9. <ul><li>From “1973”to “73” </li></ul>Second round © Sandrine Bardot and CompensationInsider.com 2011
  10. 10. Step 1 - In Text to Columns, select Fixed Width © Sandrine Bardot and CompensationInsider.com 2011
  11. 11. Step 2 - Click on any unwanted delimiter to delete it © Sandrine Bardot and CompensationInsider.com 2011
  12. 12. Step 2 - Create delimiter between 19 and 73 © Sandrine Bardot and CompensationInsider.com 2011
  13. 13. Step 3 - Skip columns and/or format them as needed then click Finish © Sandrine Bardot and CompensationInsider.com 2011
  14. 14. Our end result : one new column with “73” as required (see column D) © Sandrine Bardot and CompensationInsider.com 2011
  15. 15. Want to know more ? <ul><li>On my blog CompensationInsider.com , I share Excel, social media, presentation and other useful “technical” tips for Compensation & Benefits and HR professionals, every other Sunday. I also cover C&B topics and career advice the rest of the week. Feel free to check it out and subscribe by email or RSS. </li></ul><ul><li>Find out more about me and why I started this blog . </li></ul>© Sandrine Bardot and CompensationInsider.com 2011

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