Main Menu
Topic Slide #
 Board Manual 3
 Format 4
 Providing a Board Manual 5
 Updating the Manual 6
 Contents of a B...
Board Manual
A well crafted board manual:
 Allows new board members to become better acquainted
with the organization.
 ...
Format
 The board manual is generally kept in a loose-leaf binder
or posted on the organization’s website.
 The manual s...
Providing a Board Manual
 It is best to provide new board members a copy of the
board manual or the website link at their...
Updating the Manual
The board manual:
 Is designed to be a continually evolving document.
 Requires periodic review to i...
Contents of a Board Manual
The following major categories are typically found in
most board manuals:
 Brief history of th...
Continued:
 Budget, financial statements, latest audit report
 Roster of current board members and a brief bio
 Current...
Sample Table of Contents
The Board
 Board members' names and contact information
 Board members’ bios in a simple format...
Sample Table of Contents
Historical Background of the Organization
 Brief written history and/or fact sheet
 Articles of...
Sample Table of Contents
Strategic Framework
 Mission and vision statement
 Strategic framework or plan
 Current annual...
Sample Table of Contents
Policies and Procedures Pertaining to the Board
 Policy on potential conflicts of interest
 Whi...
Finance and Fundraising
 Prior-year annual report
Most recent audit report
Current annual budget
IRS Form 990
Banking res...
Staff
 Chief executive job description
 Staff listing
 Organization chart
Building the Board Manual / © Community Found...
Other Information
 Annual calendar of board meetings and important dates
 Website information
 Promotional material (me...
 Facilitator’s Guide and Frequently Asked Questions
(FAQs)
 Handout: What to Include in a Board Manual
 Assessment: Boa...
PRINT Resources Available for Purchase
 The Nonprofit Policy Sampler, Second Edition (2006) BoardSource
 The Governance ...
The Board Transformation toolkits were funded in part by The David and Lucile
Packard Foundation and the Community Leaders...
2354 Garden Road, Monterey, CA 93940 • 831.375.9712 • www.cfmco.org
Stay Connected
www.facebook.com/cfmco www.twitter.com/...
Building the Board Manual Presentation
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Building the Board Manual Presentation

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The Board Transformation Toolkits were developed by the Community Foundation for Monterey County and are intended to be used by and with the volunteer boards of nonprofit organizations. You are free to copy, distribute, transmit, and adapt the materials as long as you credit the Community Foundation for Monterey County and do not use the Toolkits for commercial purposes.

The slides are intended to guide the presentation – they do not include all of the information contained in the toolkit. Each Toolkit contains: PowerPoint Presentation, Facilitator’s Guide, FAQ – Frequently Asked Questions, Handouts, Assessment, and Action Plan Worksheet. First, read the Facilitator’s Guide and review the toolkit elements prior to viewing the PowerPoint slides.
The Center for Nonprofit Excellence thanks Judith Sulsona of Judith Sulsona Consulting and Marie Glavin of Renaissance Resources West for researching and developing the draft toolkits with input from over a dozen local boards. Thanks also to John Harp for curriculum review. The toolkits were funded in part by the David and Lucile Packard Foundation and the Community Leadership Project, a joint effort of The David and Lucile Packard Foundation, the James Irvine Foundation, and William and Flora Hewlett Foundation.

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Building the Board Manual Presentation

  1. 1. Main Menu Topic Slide #  Board Manual 3  Format 4  Providing a Board Manual 5  Updating the Manual 6  Contents of a Board Manual 7  Sample Table of Contents 9  Additional Resources 17  Discuss = stop and discuss topic Underlined titles addressed in the FAQ document Building the Board Manual / © Community Foundation for Monterey County
  2. 2. Board Manual A well crafted board manual:  Allows new board members to become better acquainted with the organization.  Familiarizes new board members with their duties and responsibilities.  Provides an important resource available to all board members. Building the Board Manual / © Community Foundation for Monterey County
  3. 3. Format  The board manual is generally kept in a loose-leaf binder or posted on the organization’s website.  The manual should include: A table of contents Clearly identified sections that address major areas of board responsibilities Relevant content Building the Board Manual / © Community Foundation for Monterey County
  4. 4. Providing a Board Manual  It is best to provide new board members a copy of the board manual or the website link at their orientation. This should be accomplished prior to their first official board meeting.  Contents of the manual should be reviewed and key areas highlighted at new board member orientation. Building the Board Manual / © Community Foundation for Monterey County
  5. 5. Updating the Manual The board manual:  Is designed to be a continually evolving document.  Requires periodic review to insure the materials are current.  Periodic review should be assigned to the governance committee or a special committee.  Discuss Building the Board Manual / © Community Foundation for Monterey County
  6. 6. Contents of a Board Manual The following major categories are typically found in most board manuals:  Brief history of the organization  Mission, vision, and values  Board member job descriptions  Legal documents such as the Articles of Incorporation and Bylaws  Board policies and procedures Building the Board Manual / © Community Foundation for Monterey County
  7. 7. Continued:  Budget, financial statements, latest audit report  Roster of current board members and a brief bio  Current strategic plan  Overview of programs and staff information  Committee information, assignments, board minutes, and orientation information  Board meeting and special events calendar  Discuss Building the Board Manual / © Community Foundation for Monterey County Contents of a Board Manual
  8. 8. Sample Table of Contents The Board  Board members' names and contact information  Board members’ bios in a simple format – one paragraph is sufficient  Board members' terms  Board statement of responsibilities  Committee/Task force jobs and descriptions Building the Board Manual / © Community Foundation for Monterey County
  9. 9. Sample Table of Contents Historical Background of the Organization  Brief written history and/or fact sheet  Articles of Incorporation  IRS determination letter  Bylaws  Listing of past board members Building the Board Manual / © Community Foundation for Monterey County
  10. 10. Sample Table of Contents Strategic Framework  Mission and vision statement  Strategic framework or plan  Current annual operating plan  List and description of major programs Minutes from recent board meetings  Items of significance Building the Board Manual / © Community Foundation for Monterey County
  11. 11. Sample Table of Contents Policies and Procedures Pertaining to the Board  Policy on potential conflicts of interest  Whistle-blower policy  Document retention policy  Insurance policy coverage  Travel/Meeting expense reimbursement procedures  Meeting attendance policy Building the Board Manual / © Community Foundation for Monterey County
  12. 12. Finance and Fundraising  Prior-year annual report Most recent audit report Current annual budget IRS Form 990 Banking resolutions and investment policy Latest fund development and communications plan Current funder list Building the Board Manual / © Community Foundation for Monterey County Sample Table of Contents
  13. 13. Staff  Chief executive job description  Staff listing  Organization chart Building the Board Manual / © Community Foundation for Monterey County Sample Table of Contents
  14. 14. Other Information  Annual calendar of board meetings and important dates  Website information  Promotional material (membership brochure, information brochure, advertisements, etc.)  Discuss Building the Board Manual / © Community Foundation for Monterey County Sample Table of Contents
  15. 15.  Facilitator’s Guide and Frequently Asked Questions (FAQs)  Handout: What to Include in a Board Manual  Assessment: Board Manual Assessment  Action Plan Worksheet Material in this Toolkit Building the Board Manual / © Community Foundation for Monterey County
  16. 16. PRINT Resources Available for Purchase  The Nonprofit Policy Sampler, Second Edition (2006) BoardSource  The Governance Series (2007) BoardSource  The Nonprofit Board Answer Book: A Practical Guide for Board Members and Chief Executives (third edition) BoardSource  The Handbook of Nonprofit Governance (2010) BoardSource Online Resources  Center for Nonprofit Management-profit Resource Center:  Community Foundation for Monterey County’s Center for Nonprofit Excellence  California Attorney General’s Guide for Charities (California Attorney General’s Office) Additional Resources Building the Board Manual / © Community Foundation for Monterey County
  17. 17. The Board Transformation toolkits were funded in part by The David and Lucile Packard Foundation and the Community Leadership Project, a joint effort funded by The David and Lucile Packard, James Irvine, and William and Flora Hewlett foundations. The Center for Nonprofit Excellence thanks Judith Sulsona of Judith Sulsona Consulting and Marie Glavin of Renaissance Resources West for researching and developing the draft toolkits with input from a dozen local boards. Thanks to John Harp for curriculum review. The toolkits were developed by the Community Foundation for Monterey County and are intended to be used by and with the volunteer boards of nonprofit organizations. You are free to copy, distribute, transmit, and adapt the materials as long as you credit the Community Foundation for Monterey County and do not use the work for commercial purposes. Images courtesy of FreeDigitalImages.net Acknowledgments Building the Board Manual / © Community Foundation for Monterey County
  18. 18. 2354 Garden Road, Monterey, CA 93940 • 831.375.9712 • www.cfmco.org Stay Connected www.facebook.com/cfmco www.twitter.com/cfmco

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