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Task Management and Project Planning with IBM Notes

The Cobalt ToDo Manager closes the task management and project planning gap that has existed for years between simple Lotus Notes internal ToDo lists and excessively expensive project management solutions. Specially targeted user questioning and detailed customer feedback over recent years has resulted in a solution that can be used across all requirements and trade sectors and which is not too complex for a project team of 15 employees and is also not too simple for teams with 150 project participants.

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TASK MANAGEMENT with IBM Notes
Overview
Cobalt ToDo Manager
Projects
Recording, planing ,
and regulating
projects and orders
ToDos
Assign ToDos to
employees and
facilitate co
operations
Status
Status overview,
ToDos and
workload-overview
The Cobalt ToDo Manager closes the task management and project
planning gap that has existed for years between simple Lotus Notes
internal ToDo lists and excessively expensive project management
solutions.
Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
Functions
• Access rights
• Attachments
• Escalation
• Excel Export
• Fast collection
• Gantt Chart
• Group calendar
• Notification
• Personal calendar
• Projects
• Protocols
• Reminder
• Repeated ToDos
• Status overview
• ToDos / ToDo Lists
Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
Areas of Application
For all employees: Management of personal ToDos,
easier self-management
For departments: Control of ToDos and projects in
teams and departments
For project managers: Project planning, status
overview, regular appointments
For project teams: ToDo lists for all participants always
up to date, with automatic notification
For software developers: Release-dependent task
management and release planning
Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
Description
Current status overview
A range of different views give you a quick overview of all tasks and projects
that is always up to date .
Excel export
The integrated Excel interface provides a quick and easy way of exporting data
from Lotus Notes to Excel.
Fast data acquisition
ToDos can be created, categorised and assigned to projects and employees in
seconds. Whether you are visiting a customer and noting their requirements
or simply organising your own work: you can easily perform these tasks using
the Lotus Notes Client or a Browser.
Processing of ToDos in lists
Save time by processing your ToDos in lists.
Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
Description
Reminder functions
The statuses and deadlines of tasks and projects are constantly monitored.
Automatic reminder functions notify the relevant employees of overdue,
current and pending ToDos. Customers can also be automatically notified.
Configurable escalation levels
Freely selectable escalation levels integrate your team, group and department
leaders into the information flow when tasks have reached particular
threshold levels, before or when these are reached.
Quick linking
Access all relevant data with a single click from any location. You can access
projects directly from the documentation task, in the exactly the same way as
accessing all ToDos and customers from within a project. The same approach
can also be used in the various views of the ToDo manager.
Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de

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Task Management and Project Planning with IBM Notes

  • 2. Overview Cobalt ToDo Manager Projects Recording, planing , and regulating projects and orders ToDos Assign ToDos to employees and facilitate co operations Status Status overview, ToDos and workload-overview The Cobalt ToDo Manager closes the task management and project planning gap that has existed for years between simple Lotus Notes internal ToDo lists and excessively expensive project management solutions. Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
  • 3. Functions • Access rights • Attachments • Escalation • Excel Export • Fast collection • Gantt Chart • Group calendar • Notification • Personal calendar • Projects • Protocols • Reminder • Repeated ToDos • Status overview • ToDos / ToDo Lists Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
  • 4. Areas of Application For all employees: Management of personal ToDos, easier self-management For departments: Control of ToDos and projects in teams and departments For project managers: Project planning, status overview, regular appointments For project teams: ToDo lists for all participants always up to date, with automatic notification For software developers: Release-dependent task management and release planning Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
  • 5. Description Current status overview A range of different views give you a quick overview of all tasks and projects that is always up to date . Excel export The integrated Excel interface provides a quick and easy way of exporting data from Lotus Notes to Excel. Fast data acquisition ToDos can be created, categorised and assigned to projects and employees in seconds. Whether you are visiting a customer and noting their requirements or simply organising your own work: you can easily perform these tasks using the Lotus Notes Client or a Browser. Processing of ToDos in lists Save time by processing your ToDos in lists. Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
  • 6. Description Reminder functions The statuses and deadlines of tasks and projects are constantly monitored. Automatic reminder functions notify the relevant employees of overdue, current and pending ToDos. Customers can also be automatically notified. Configurable escalation levels Freely selectable escalation levels integrate your team, group and department leaders into the information flow when tasks have reached particular threshold levels, before or when these are reached. Quick linking Access all relevant data with a single click from any location. You can access projects directly from the documentation task, in the exactly the same way as accessing all ToDos and customers from within a project. The same approach can also be used in the various views of the ToDo manager. Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
  • 7. Advantages • Minimisation of the amount of project organisation work • Full utilisation of the potential of Lotus Notes • Increased productivity • Increased quality • Improved planning reliability • Overview of all ToDos and Projects across the entire company always available • ToDos can be created, viewed and managed via the Lotus Notes Client, Browser or Mobile Apps for all popular mobile devices Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de
  • 8. Cobalt Software GmbH Französische Str. 12 10117 Berlin, Germany Tel: +49 (0)30 201 88 566 www.cobalt.de Contact Cobalt Software GmbH | Französische Str. 12 | 10117 Berlin | Internet: www.cobalt.de