eCopy Barcode  Recognition Service Andrew Bain Regional Account Manager Oce North America
eCopy Barcode Recognition Service  value proposition Increase productivity and lower costs by automating routine naming, i...
Barcode use in document management <ul><li>Industrial applications </li></ul><ul><ul><li>Law firms: Client matter document...
Why use barcodes? <ul><li>Efficient naming and indexing of document batches </li></ul><ul><li>Increased productivity </li>...
<ul><li>Configurable date and time formats </li></ul>Barcode file naming settings Names can include barcode values, date, ...
Barcode file splitting options Split and remove barcode cover page
Barcode file splitting options Split using eCopy separator page
Barcode file splitting options Split based on barcode value <ul><li>Example: split if contains “PO” </li></ul>
eCopy Barcode Recognition Service router utility <ul><li>Automates filing of scanned batches of documents </li></ul><ul><l...
eCopy Barcode Recognition Service benefits <ul><li>Accessible by any office worker – no need to be an imaging expert – no ...
Configuring barcode file naming Route to folder based on barcode value Name file with barcode value
Configuring Barcode Settings Split files in 3 ways Break up barcode values containing multiple data elements Optimize orde...
Configuring Legal Index Fields Associate specific barcodes with legal index fields
Configuring customer-defined index fields Define custom data publishing fields and associate to specific barcodes
Supported barcode standards <ul><li>Code 39 </li></ul><ul><li>Extended Code 39 </li></ul><ul><li>Code 128 </li></ul><ul><l...
eCopy Barcode Recognition Service summary <ul><li>Increases productivity and lowers costs </li></ul><ul><li>Automates rout...
 
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Oce e-Copy Barcode Recognition Services

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Oce e-Copy Barcode Recognition Services

  1. 1. eCopy Barcode Recognition Service Andrew Bain Regional Account Manager Oce North America
  2. 2. eCopy Barcode Recognition Service value proposition Increase productivity and lower costs by automating routine naming, indexing, batching, and filing tasks associated with scanning documents
  3. 3. Barcode use in document management <ul><li>Industrial applications </li></ul><ul><ul><li>Law firms: Client matter documents </li></ul></ul><ul><ul><li>Mortgage and lending banks: Loan applications </li></ul></ul><ul><ul><li>Insurance: Policy and claim applications </li></ul></ul><ul><ul><li>Transportation and logistics: Shipping documents </li></ul></ul><ul><ul><li>Healthcare: Patient medical records </li></ul></ul><ul><ul><li>Construction: Project documents </li></ul></ul><ul><li>Departmental applications </li></ul><ul><ul><li>Purchase orders and invoices </li></ul></ul><ul><ul><li>Mailrooms </li></ul></ul><ul><li>Barcoding works best where several documents (batches) can be indexed by the same value(s) </li></ul>
  4. 4. Why use barcodes? <ul><li>Efficient naming and indexing of document batches </li></ul><ul><li>Increased productivity </li></ul><ul><li>Decreased data entry errors* </li></ul><ul><ul><li>Trained data entry operator: One error for every 300 keystrokes </li></ul></ul><ul><ul><li>Barcode recognition: One error for every 397,000 to 612,000,000, depending on barcode type </li></ul></ul>*Center for Automatic Identification at Ohio University
  5. 5. <ul><li>Configurable date and time formats </li></ul>Barcode file naming settings Names can include barcode values, date, time, page #, ‘-’
  6. 6. Barcode file splitting options Split and remove barcode cover page
  7. 7. Barcode file splitting options Split using eCopy separator page
  8. 8. Barcode file splitting options Split based on barcode value <ul><li>Example: split if contains “PO” </li></ul>
  9. 9. eCopy Barcode Recognition Service router utility <ul><li>Automates filing of scanned batches of documents </li></ul><ul><li>Identifies destination folder </li></ul><ul><li>Creates folder if it doesn’t exist </li></ul>
  10. 10. eCopy Barcode Recognition Service benefits <ul><li>Accessible by any office worker – no need to be an imaging expert – no end user settings to adjust </li></ul><ul><li>Transparently works in the background when building the document </li></ul><ul><li>Simple one step process – simply press the “Next” button – ShareScan does the rest </li></ul>Designed for shared-access office scanning
  11. 11. Configuring barcode file naming Route to folder based on barcode value Name file with barcode value
  12. 12. Configuring Barcode Settings Split files in 3 ways Break up barcode values containing multiple data elements Optimize order in which barcode engine locates barcode on page Image enhancement to increase recognition rate
  13. 13. Configuring Legal Index Fields Associate specific barcodes with legal index fields
  14. 14. Configuring customer-defined index fields Define custom data publishing fields and associate to specific barcodes
  15. 15. Supported barcode standards <ul><li>Code 39 </li></ul><ul><li>Extended Code 39 </li></ul><ul><li>Code 128 </li></ul><ul><li>Code 25 Interleave </li></ul><ul><li>Code 25 non-Interleave </li></ul><ul><li>Codabar </li></ul><ul><li>EAN-8 </li></ul><ul><li>EAN-13 </li></ul><ul><li>UPC-E </li></ul><ul><li>UPC-A </li></ul><ul><li>Patch Codes </li></ul><ul><li>PDF-417 (2d Barcode) </li></ul>
  16. 16. eCopy Barcode Recognition Service summary <ul><li>Increases productivity and lowers costs </li></ul><ul><li>Automates routine naming, indexing, batching, and filing tasks associated with scanning documents </li></ul><ul><li>Efficient naming and indexing of document batches </li></ul><ul><li>Supports popular barcode standards </li></ul>

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