Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
THE BASICS 
Claudia Frank, 17 Sept 2014 
SHAREPOINTGOVERNANCE
WhatisSharePoint governance? 
AGENDA 
Whygovernance? 
Governanceneedsvary 
Principlestogovernancesuccess 
Key takeaways
WhatisSharePoint Governance?
WhatisSharePoint Governance? 
SHAREPOINT GOVERNANCE 
Set ofpolicies, roles, responsibilitiesandprocessesthatguide, direct,...
WhyGovernance?
months 
Digital contentdoublesevery 
SOURCE: IDC, SURVEY 2011
Whygovernance? 
Gartner’sCIO surveyin 2012 indicatesan increasingpush in analytics, collaborationandcloudcomputing. Presum...
Whygovernance? 
Failingtoplan isplanningtofail 
Business threat 
Site sprawl 
Lawlessness(Records, eDiscovery) 
Dramaticst...
Whygovernance? 
Failingtoplan isplanningtofail 
NorulesforSharePoint usage 
NoriskmanagementforSharePoint 
Nosecurityandpe...
GOOD 
GOVERNANCE 
ENSURES…
Whygovernance? 
Governancehelpsachievingbusinessgoals 
Establishesclearprocessesfornewfeaturesandpolicies 
Ensures 
conten...
Governanceneedsvary…
Governanceneedsvary… 
Portal 
Divisions 
Departments 
Teams 
Project groups 
internal blogs 
My sites 
(bios, blogs, socia...
Governanceneedsvary… 
IncreasingrigidityofGovernance 
Source: Jornata’Essential Sharepoint2013’ 
Central publishedsite 
My...
Stepstogovernancesuccess
Principlestogovernancesuccess 
First: Defineyourvision 
Defineyourvision 
PlatformfordocumentManagement 
Collaborationplat...
Principlestogovernancesuccess 
Second: Identifyrisks 
Permissions 
Password policies 
Compliance andAuditing 
Records Mana...
Principlestogovernancesuccess 
Third: Puttherighttime together-early 
A governanceteamshouldconsistof: 
IT PROFESSIONALS &...
Principlestogovernancesuccess 
Third: Puttherightteamtogether 
ExcecutiveSponser 
Governanceboard 
IT Specialists 
Site Ow...
Principlestogovernancesuccess 
Fourth: DefinePolicies 
HowandwhenSharePoint tobeused 
Howtokeeptheinformationsecure 
Usage...
Principlestogovernancesuccess 
Fifth: DefineContent Management Plan 
Who canchangeandapprovecontent? 
Howoftencontentneeds...
Principlestogovernancesuccess 
Sixth: Plan andexecuteuseradoption 
People don’tlike change 
•Show benefits 
•Getasmanypeop...
Key takeaways
Key takeaways 
Keep yourgovernanceplan simple 
Train youremployeesaccordingtorole 
Failingtoplan = Planningtofail 
A goodg...
Key takeaways 
SharePoint 2013 Governance (TechnNet) 
FURTHER RESSOURCESABOUTSHAREPOINT GOVERNANCE:
!
SharePoint 
Training 
Project Management needsGermany 
Pleasecontact 
+ 49 611 5055755 
orvisitwww.frank-trainings.de
A five step guide to SharePoint governance
Upcoming SlideShare
Loading in …5
×

A five step guide to SharePoint governance

1,005 views

Published on

Learn the principles of SharePoint governance in 5 easy to follow steps. Learn what SharePoint governance is, why it is important, why it varies in dependence of site types. Most importantly, learn the key rules that makes your SharePoint platform a success via a well-defined AND lived SharePoint governance.

Published in: Business
  • Intimacy has never been so much fun! Buy the clinically proven men's natural supplement that helped guys increase satisfaction by 71.43%! ●●● https://bit.ly/30G1ZO1
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • ➤➤ 3 Reasons Why You Shouldn't take Pills for ED (important) ♣♣♣ https://tinyurl.com/rockhardxxx
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Be the first to like this

A five step guide to SharePoint governance

  1. 1. THE BASICS Claudia Frank, 17 Sept 2014 SHAREPOINTGOVERNANCE
  2. 2. WhatisSharePoint governance? AGENDA Whygovernance? Governanceneedsvary Principlestogovernancesuccess Key takeaways
  3. 3. WhatisSharePoint Governance?
  4. 4. WhatisSharePoint Governance? SHAREPOINT GOVERNANCE Set ofpolicies, roles, responsibilitiesandprocessesthatguide, direct, andcontrolhowan organization’sbusinessdivisionsandIT teamscooperatetoachievebusinessgoals.
  5. 5. WhyGovernance?
  6. 6. months Digital contentdoublesevery SOURCE: IDC, SURVEY 2011
  7. 7. Whygovernance? Gartner’sCIO surveyin 2012 indicatesan increasingpush in analytics, collaborationandcloudcomputing. Presumablyby2016, 20% ofCIO’sin regulatedindustriesmightloosetheirjobsduetofailuretoimplementthedisciplineofinformationgovernanceproperly.
  8. 8. Whygovernance? Failingtoplan isplanningtofail Business threat Site sprawl Lawlessness(Records, eDiscovery) Dramaticstoragespread The resultofnoSharePoint governance
  9. 9. Whygovernance? Failingtoplan isplanningtofail NorulesforSharePoint usage NoriskmanagementforSharePoint Nosecurityandpermissionguidelines Nousertrainingandguidance The worstthingsyoucando
  10. 10. GOOD GOVERNANCE ENSURES…
  11. 11. Whygovernance? Governancehelpsachievingbusinessgoals Establishesclearprocessesfornewfeaturesandpolicies Ensures contentquality Establishesescalationsprocedures Avoidscontent sprawl Good governance
  12. 12. Governanceneedsvary…
  13. 13. Governanceneedsvary… Portal Divisions Departments Teams Project groups internal blogs My sites (bios, blogs, social) IncreasingrigidityofGovernance Fewauthors/manyreaders Manyauthors Corporate communication Central taxonomy Central navigation Enterprise search Division news Business processes Resources Team andprojectcollaboration personal
  14. 14. Governanceneedsvary… IncreasingrigidityofGovernance Source: Jornata’Essential Sharepoint2013’ Central publishedsite Mysites Divisionalpublishedsite Group andteamsites Projects andworkspaces
  15. 15. Stepstogovernancesuccess
  16. 16. Principlestogovernancesuccess First: Defineyourvision Defineyourvision PlatformfordocumentManagement Collaborationplatformforteams ... Create a visionstatement … … …
  17. 17. Principlestogovernancesuccess Second: Identifyrisks Permissions Password policies Compliance andAuditing Records Management … Security Entitlementtocreatesites, libraries, listsetc. … Site sprawl … …
  18. 18. Principlestogovernancesuccess Third: Puttherighttime together-early A governanceteamshouldconsistof: IT PROFESSIONALS & BUSINESS PROFESSIONALS
  19. 19. Principlestogovernancesuccess Third: Puttherightteamtogether ExcecutiveSponser Governanceboard IT Specialists Site Owner Users …
  20. 20. Principlestogovernancesuccess Fourth: DefinePolicies HowandwhenSharePoint tobeused Howtokeeptheinformationsecure Usagepolicies Manuals andtutorials Training andsupport Request newfunctionality Help policies
  21. 21. Principlestogovernancesuccess Fifth: DefineContent Management Plan Who canchangeandapprovecontent? Howoftencontentneedstobereviewed? Who will manage contentsecurity? Do youneeda fileplan forrecordsmanagement? Publishing pages: Mapall sitecontenttoowner, content, update schedule Howdo wanttosecurethatold, unnessaryfilesaredestroyed?
  22. 22. Principlestogovernancesuccess Sixth: Plan andexecuteuseradoption People don’tlike change •Show benefits •Getasmanypeopleinvolvedaspossible •Start small Create pilotgroups •Show livingexamples •Usesocialfeatures •Create incentives Havea cleartrainingplan •Train thetrainer •Training specifictorole •Training isan ongoingissue
  23. 23. Key takeaways
  24. 24. Key takeaways Keep yourgovernanceplan simple Train youremployeesaccordingtorole Failingtoplan = Planningtofail A goodgovernanceplan isnot a constraint, itisa help Youdon’tneedeveryfancyfeature True governancehandlescompliancein ordertomanage risk
  25. 25. Key takeaways SharePoint 2013 Governance (TechnNet) FURTHER RESSOURCESABOUTSHAREPOINT GOVERNANCE:
  26. 26. !
  27. 27. SharePoint Training Project Management needsGermany Pleasecontact + 49 611 5055755 orvisitwww.frank-trainings.de

×