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City of Salina-9th Street Curb & Gutter Project

City of Salina-9th Street Curb & Gutter Project

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City of Salina-9th Street Curb & Gutter Project

  1. 1. DEPARTMENT OF PUBLIC WORKS TELEPHONE (785) 309-5725 Jim Kowach, P.E., Director of Public Works FAX (785) 309-5713 Daniel Stack, P.E., City Engineer TDD (785) 309-5747 Jim Teutsch, Operations Manager E-MAIL: jim.kowach@salina.org dan.stack@salina.org 300 West Ash P.O. Box 736 jim.teutsch@salina.org Salina, Kansas 67402-0736 WEBSITE www.salina-ks.gov Engineering ♦ Streets ♦ Traffic Control ♦ Flood Control ♦ Central Garage ♦ Sanitation ♦ Landfill Our Mission is to Build and Maintain a Clean, Safe Community June 25, 2019 Dear Owners/Occupants: The tree removal project is complete, and now it is time to fix the road! During the first week of July, Bryant and Bryant Construction of Halstead will begin installing traffic control on Ninth Street from Crawford to Walnut. Over the following four months, they will replace the curb and gutter along both sides of Ninth Street, including portions of your driveways between the sidewalk and curb, to improve surface drainage in the area. The work and the traffic control will be very similar to last year’s project on Ninth Street south of Crawford. Work will progress tentatively as follows: the west side from Crawford to South; the east side from Crawford to South; the west side from South to Walnut; and the east side from Crawford to Walnut. Traffic will be reduced to one lane in each direction, but access to your properties will be maintained with periodic interruptions for the curb and driveway removal and replacement directly in front of your property. Your driveway may be closed to traffic for up to seven days while the contractor replaces a portion of it nearest the street; the seven days is necessary to complete the work and allow the concrete to cure. The contractor will let you know when your driveway will be affected. Individuals who would like to stay up to date with project progress can subscribe to email and/or text message notifications. For email notifications visit www.salina-ks.gov/9thstreet and select the link to subscribe. For text message notifications, text “9th ” to 81680 (message and data rates may apply). Two other projects are planned for Ninth Street between Crawford and Walnut this year and/or next. T&R Dirt Construction of Salina will be replacing some of the worst condition sidewalks within the same project limits, and APAC of Salina will mill and inlay Ninth Street. The sidewalk work will be completed concurrently with the curb and gutter work, while the asphalt work will be completed this year after the curb and gutter project is completed if time and weather allow and next year if not. The entire project cost is approximately $850,000. The project will improve street drainage and the roadway surface. Property owners will benefit because the project includes several items that are normally the property owners responsibility. Items that will be paid for with the project that would normally be at the property owners expense include sidewalks repairs, replacing driveways from the curb up to the sidewalk and remove and trimming trees . Thank you in advance for your patience during the work. If you have questions, comments, or concerns, please contact me at (785) 309-5725 or at Kent.Johnson@Salina.org. Sincerely, Kent R. Johnson, P.E. Civil Engineer
  2. 2. CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 3/25/2019 4:00 P.M. AGENDA SECTION NO: ORIGINATING DEPARTMENT: FISCAL APPROVAL: PUBLIC WORKS BY: ITEM NO: Page 1 FINAL APPROVAL: BY: DANIEL R. STACK, P.E. BY: ITEM: Consider bids for the Ninth Street Sidewalk Repairs, City Project No. 90008. BACKGROUND: This project supplements the sidewalk repairs included in City Project No. 90001, 9th Street Curb and Gutter Improvements from Crawford to Walnut, to address only the worst of the sidewalk within the project limits. Bids were opened at 10:00 a.m. on Tuesday March 12, 2019 and were as at right. T&R Dirt Construction has a long history of providing quality services for the City of Salina. Recent projects successfully completed include the 2017 Republic and Cherokee intersection replacement and the 2017 sidewalk replacement project. T&R also completed the demolition portion of the 2018 Fieldhouse parking lot project and are currently replacing the brick crosswalks on Hamilton and Antrim at Ninth Street. FISCAL NOTE: The 2019 Streets Sub CIP Budget includes $50,000 for Sidewalk Improvements. Staff intend to utilize the remainder of this budget with City Project No. 90001, 9th Street Curb and Gutter Improvements. COMFORMANCE WITH STRATEGIC PLAN: Goal 1 action item: Commit to maintaining road, water and sewer infrastructure at levels to support a growing, high-quality community. Goal 3: The City will provide the highest quality of services, consistent with governing body direction, available resources, and staff commitment to quality. Goal 3 action item: Maintain a stable operating budget for the delivery of core public services, while investing as many financial resources as practically possible into maintaining and developing the public infrastructure Goal 6: The City will work to make Salina a city that has connectivity physically and socially. RECOMMENDATION: Staff have identified the following options and recommend option 1. 1. Award the contract for the South Ninth Street Sidewalk Repairs, City Project No. 90008, to T&R Dirt Construction of Salina in the amount of $24,965.45, with a $2,034.55 (8.1%) construction contingency. 2. Reject option 1 and give staff further direction. Attachments: Location map Budget Cc: T&R Dirt Construction, Salina T&R Dirt Construction, Salina $24,965.45 Davis Concrete Construction, Salina $27,017.25 Engineer’s Estimate $25,586.25
  3. 3. §¨¦00007777 §¨¦555533331111 §¨¦00007777 . 1 inch = 5,000 feet 9th, Crawford to Walnut. City-County Building Location Map
  4. 4. City of Salina 2019 Sub-CIP 3/20/2019 Number Description Date Budget Award Difference (12,665.45)$ to UBAS 30,000.00$ from Mastic 1,113.25$ from Microsurfacing 90004 Bridge Inspections/Maintenance 90,000.00$ 90005 Brick Street Rehabilitation - 99,243.00$ -$ 99,243.00$ (99,243.00)$ to Stormwater Repairs 90006 Mastic Surface Treatment - 30,000.00$ -$ 30,000.00$ (30,000.00)$ to Pavement Sealing 90007 Sidewalk Ramps 30,000.00$ (20,100.00)$ to Ninth Street C&G 90008 Sidewalk Improvements 3/25/2019 50,000.00$ 24,965.45$ 25,034.55$ (25,034.55)$ to Ninth Street C&G 90009 Traffic Control Maintenance/ Street Markings 50,000.00$ 90010 Stormwater Repairs 195,000.00$ 99,243.00$ from Brick Street Rehab 90011 Railroad Crossing Repairs 35,000.00$ 90012 City Parking Lot Repairs 25,000.00$ 90013 Traffic Signal Detection 42,000.00$ 946,243.00$ 343,413.25$ 135,829.75$ (56,686.75)$ Number Description Date Budget Award Difference (28,156.00)$ to Country Club M&I 11,500.00$ from Parks and Rec (34,307.10)$ 90015 Ultrathin Bonded Asphalt Surface 2/4/2019 750,000.00$ 762,665.45$ (12,665.45)$ 12,665.45$ from Pavement Sealing (1,113.25)$ to Pavement Sealing (4,529.10)$ to 2018 Brick Crosswalks (895.27)$ 80012C 2018 Brick Crosswalks 3/11/2019 -$ 4,529.10$ (4,529.10)$ 4,529.10$ from Microsurfacing 90017 Major Concrete Rehabilitation (one large project) 400,000.00$ (108,295.20)$ to Ninth Street C&G 90018 Minor Concrete Rehabilitation (several small projects) 200,000.00$ 90019 Chip Seal 3/4/2019 150,000.00$ 130,649.05$ 19,350.95$ (19,350.95)$ to Ninth Street C&G 3,700,000.00$ 3,040,342.88$ 59,657.12$ (167,952.32)$ Number Description Date Budget Award Difference 20,100.00$ from Sidewalk Ramps 25,034.55$ from Sidewalk Improve. 108,295.20$ from Major Concrete 19,350.95$ from Chip Seal 24,155.00$ from Ninth Street Trees 90001B Ninth Street Tree Removal 2/25/2019 55,000.00$ 30,845.00$ 24,155.00$ (24,155.00)$ to Ninth C&G 90001C Ninth Street Tree Replacement 25,000.00$ 488,755.00$ 636,535.70$ (172,780.70)$ 172,780.70$ (196,935.70)$90001 Ninth Street Curb and Gutter 3/25/2019 408,755.00$ 605,690.70$ 90016 Microsurfacing 2/25/2019 700,000.00$ 693,462.38$ 90014 Mill and Inlay 2/25/2019 1,500,000.00$ 1,449,036.90$ KDOT FEDERAL FUNDS GAS TAX Notes Streets, Traffic and Sidewalks Notes SALES TAX Notes 90003 Pavement Sealing 2/25/2019 300,000.00$ 318,447.80$ (18,447.80)$ 50,963.10$ 6,537.62$
  5. 5. CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 3/25/2019 4:00 P.M. AGENDA SECTION NO: ORIGINATING DEPARTMENT: FISCAL APPROVAL: Public Works BY: ITEM NO: Page 1 FINAL APPROVAL: BY: Daniel R. Stack, P.E. BY: ITEM: Consider awarding Project Number 90001, 9th Street Curb and Gutter Improvements. BACKGROUND: The 9th Street corridor has four projects this construction season: the 9th Street Tree Removal, which has already been awarded by the City Commission; a project to replace the trees being removed by the previous project; a sidewalk replacement project, which is also being considered by the City Commission this week; and this curb and gutter replacement project, which runs from Crawford Street north to Walnut Street. This stretch of 9th Street is well established. The street surface has received a number of overlays above the gutter thereby reducing the capacity of the street to carry runoff into the stormwater system. Invasive tree roots have also heaved areas of curb which contributes to areas of ponding or standing water. The project will replace 7,400 feet of curb and gutter, 15 more efficient storm inlets, 23 ADA compliant sidewalk ramps, and associated sidewalks, driveway tie-ins and restoration. Also, construction emphasis will be on a bid item for temporary asphalt patching being placed in the work areas near the curb repair so that the traveling public does not have to maneuver thru potholes during construction. The original project schedule required the improvements to be completed by mid-September to allow APAC Shears of Salina to match the new gutter elevation with an asphalt mill and inlay of the remainder of the pavement. Multiple bidders shared their interest in the project but were concerned with meeting that deadline. Staff therefore issued an addendum allowing the entire construction season for the curb and gutter repair. Consequently, the Ninth Street mill and inlay previously planned for this construction season may have to be moved to next year, and Santa Fe from Crawford to Mulberry may be completed this year in its place. Staff will monitor the progress of this project in comparison to the mill and overlay contractor’s schedule in an effort to mill and inlay 9th Street this year if possible. Bids were received for this project on Tuesday, March 5, 2019, and are as follows: Bidder Bid Bryant and Bryant Construction, Inc., Halstead, KS $605,690.70 Kansas Paving, Wichita, KS $697,235.00 Smoky Hill, LLC, Salina, KS $757,175.40 Pavers, Inc., Salina, KS $844,741.90 Engineer’s Estimate $724,462.00 Bryant and Bryant Construction have a long history of providing quality services for the City of Salina. Projects they have completed include: the replacement of Marymount Road in 2011; the replacement of southbound Belmont Boulevard in 2014; the brick street repair project in 2018; and the Ninth Street curb and gutter project in 2018.
  6. 6. CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 3/25/2019 4:00 P.M. AGENDA SECTION NO: ORIGINATING DEPARTMENT: FISCAL APPROVAL: Public Works BY: ITEM NO: Page 2 FINAL APPROVAL: BY: Daniel R. Stack, P.E. BY: FISCAL NOTE: Staff budgeted $436,000.00 of KDOT federal exchange funds for this project, and the project includes $29,074.50 of sidewalks and $20,100.00 of sidewalk ramps, most of which staff propose to be funded from their respective budgets. Staff proposes the remainder of the funds come from: the $400,000.00 budgeted for Major Concrete Rehabilitation ($108,295.20); the remainder of the $150,000.00 budgeted for Chip Seal ($19,350.95); and the remainder of the $55,000.00 that staff budgeted for the Ninth Street Tree Removal ($24,155.00). CONFORMANCE WITH STRATEGIC PLAN: Goal #3: The city will provide the highest quality of services, consistent with governing body direction, available resources and staff commitment to quality, while investing as many financial resources as practically possible into maintaining and developing the public infrastructure. RECOMMENDED ACTION: Staff has identified the following options and recommends Option 1: 1. Award the contract for Project Number 90001, 9th Street Curb and Gutter Improvements to Bryant and Bryant Construction, Inc. in the amount of $605,690.70 with a $29,309.30 (4.8%) construction contingency. 2. Reject all bids and give staff further direction. Attachments: Location Map 2019 Sub-CIP Streets, Traffic and Sidewalks Budget Revised 2019 Mill and Inlay Location Map Cc: Bryant and Bryant Construction, Inc.
  7. 7. §¨¦00007777 §¨¦555533331111 §¨¦00007777 . 1 inch = 5,000 feet 9th, Crawford to Walnut. City-County Building Location Map
  8. 8. City of Salina 2019 Sub-CIP 3/20/2019 Number Description Date Budget Award Difference (12,665.45)$ to UBAS 30,000.00$ from Mastic 1,113.25$ from Microsurfacing 90004 Bridge Inspections/Maintenance 90,000.00$ 90005 Brick Street Rehabilitation - 99,243.00$ -$ 99,243.00$ (99,243.00)$ to Stormwater Repairs 90006 Mastic Surface Treatment - 30,000.00$ -$ 30,000.00$ (30,000.00)$ to Pavement Sealing 90007 Sidewalk Ramps 30,000.00$ (20,100.00)$ to Ninth Street C&G 90008 Sidewalk Improvements 3/25/2019 50,000.00$ 24,965.45$ 25,034.55$ (25,034.55)$ to Ninth Street C&G 90009 Traffic Control Maintenance/ Street Markings 50,000.00$ 90010 Stormwater Repairs 195,000.00$ 99,243.00$ from Brick Street Rehab 90011 Railroad Crossing Repairs 35,000.00$ 90012 City Parking Lot Repairs 25,000.00$ 90013 Traffic Signal Detection 42,000.00$ 946,243.00$ 343,413.25$ 135,829.75$ (56,686.75)$ Number Description Date Budget Award Difference (28,156.00)$ to Country Club M&I 11,500.00$ from Parks and Rec (34,307.10)$ 90015 Ultrathin Bonded Asphalt Surface 2/4/2019 750,000.00$ 762,665.45$ (12,665.45)$ 12,665.45$ from Pavement Sealing (1,113.25)$ to Pavement Sealing (4,529.10)$ to 2018 Brick Crosswalks (895.27)$ 80012C 2018 Brick Crosswalks 3/11/2019 -$ 4,529.10$ (4,529.10)$ 4,529.10$ from Microsurfacing 90017 Major Concrete Rehabilitation (one large project) 400,000.00$ (108,295.20)$ to Ninth Street C&G 90018 Minor Concrete Rehabilitation (several small projects) 200,000.00$ 90019 Chip Seal 3/4/2019 150,000.00$ 130,649.05$ 19,350.95$ (19,350.95)$ to Ninth Street C&G 3,700,000.00$ 3,040,342.88$ 59,657.12$ (167,952.32)$ Number Description Date Budget Award Difference 20,100.00$ from Sidewalk Ramps 25,034.55$ from Sidewalk Improve. 108,295.20$ from Major Concrete 19,350.95$ from Chip Seal 24,155.00$ from Ninth Street Trees 90001B Ninth Street Tree Removal 2/25/2019 55,000.00$ 30,845.00$ 24,155.00$ (24,155.00)$ to Ninth C&G 90001C Ninth Street Tree Replacement 25,000.00$ 488,755.00$ 636,535.70$ (172,780.70)$ 172,780.70$ (196,935.70)$90001 Ninth Street Curb and Gutter 3/25/2019 408,755.00$ 605,690.70$ 90016 Microsurfacing 2/25/2019 700,000.00$ 693,462.38$ 90014 Mill and Inlay 2/25/2019 1,500,000.00$ 1,449,036.90$ KDOT FEDERAL FUNDS GAS TAX Notes Streets, Traffic and Sidewalks Notes SALES TAX Notes 90003 Pavement Sealing 2/25/2019 300,000.00$ 318,447.80$ (18,447.80)$ 50,963.10$ 6,537.62$
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  10. 10. CITY OF SALINA REQUEST FOR CITY COMMISSION ACTION DATE TIME 2/25/2019 4:00 P.M. AGENDA SECTION NO: ORIGINATING DEPARTMENT: FISCAL APPROVAL: PUBLIC WORKS BY: ITEM NO: Page 1 FINAL APPROVAL: BY: DANIEL R. STACK, P.E. BY: ITEM: Consider contract for 9th Street Tree Removal, City Project Number 90001B. BACKGROUND: City of Salina staff plan to open bids on Tuesday, February 26, 2019 for a project to remove and replace the curb and gutter on Ninth Street from Crawford to Walnut to provide better drainage and match a mill and overlay scheduled for later this summer. The project for current consideration is the removal of trees between the sidewalk and back of curb that are at the end of their useful lives or have damaged curb and gutter, sidewalks, driveways, etc. The project scope includes removing 30 trees and trimming seven of the 58 total trees within the project limits. It also includes the removal of a tree at the corner of 7th and Iron that has branches conflicting with a stop sign. Staff plans to mitigate the loss of the trees with a separate project to plant trees on private property along the corridor, or at some other location in Salina, with the assistance of the City Forester and the Parks and Recreation Department. Staff opened bids at 10:00 a.m. on Tuesday, February 12, 2019, the totals of which are shown at right. The low bidder successfully provided these same services last year for the City of Salina. FISCAL NOTE: Funds for this project are currently allocated in the 2019 CIP from the 2019 allotment of federal funds provided by the Kansas Department of Transportation for exchange each year. The three projects (curb and gutter, tree removal, tree replacement) together will exceed the estimated $500,000 in KDOT fund exchange, with the difference being funded from the sub-CIP allocation for each category. CONFORMANCE WITH STRATEGIC PLAN: Goal #3: The city will provide the highest quality of services, consistent with governing body direction, available resources and staff commitment to quality, while investing as many financial resources as practically possible into maintaining and developing the public infrastructure. RECOMMENDED ACTION: Staff have identified the following options and recommend Option 1: 1. Award the contract for Project Number 90001B, Ninth Street Tree Removal to Arbor Masters Tree Service of Wichita, Kansas in the amount of $30,845 with a $2,155 (7.0%) construction contingency. 2. Reject all bids and provide staff further direction. Attachments: Location Map 2019 Sub-CIP Street Repair Budget Cc: Arbor Masters Tree Service, Wichita, KS Bidder Total Bid Arbor Masters Tree Service, Wichita, KS $30,845.00 Custom Tree Care, Inc. Topeka, KS $33,925.00 Engineer’s Estimate $37,650.00
  11. 11. §¨¦00007777 §¨¦555533331111 §¨¦00007777 . 1 inch = 5,000 feet 7th and Iron. 1 tree removal. 9th, Crawford to Walnut. 30 tree removals. City-County Building Location Map
  12. 12. City of Salina 2019 Sub-CIP 2/21/2019 Number Description Date Budget Award Difference (12,665.45)$ to UBAS 30,000.00$ from Mastic 1,113.25$ from Microsurfacing 90004 Bridge Inspections/Maintenance 90,000.00$ 90005 Brick Street Rehabilitation - 99,243.00$ -$ 99,243.00$ (99,243.00)$ to Stormwater Repairs 90006 Mastic Surface Treatment - 30,000.00$ -$ 30,000.00$ (30,000.00)$ to Pavement Sealing 90007 Sidewalk Ramps 30,000.00$ (16,100.00)$ to Ninth Street C&G 90008 Sidewalk Improvements 50,000.00$ 90009 Traffic Control Maintenance/ Street Markings 50,000.00$ 90010 Stormwater Repairs 195,000.00$ 99,243.00$ from Brick Street Rehab 90011 Railroad Crossing Repairs 35,000.00$ 90012 City Parking Lot Repairs 25,000.00$ 90013 Traffic Signal Detection 42,000.00$ 946,243.00$ 318,447.80$ 110,795.20$ (27,652.20)$ Number Description Date Budget Award Difference (28,156.00)$ to Country Club M&I 11,500.00$ from Parks and Rec (34,307.10)$ 90015 Ultrathin Bonded Asphalt Surface 2/4/2019 750,000.00$ 762,665.45$ (12,665.45)$ 12,665.45$ from Pavement Sealing (1,113.25)$ to Pavement Sealing (5,424.37)$ 90017 Major Concrete Rehabilitation (one large project) 400,000.00$ (100,000.00)$ to Ninth Street C&G 90018 Minor Concrete Rehabilitation (several small projects) 200,000.00$ 90019 Chip Seal 150,000.00$ 3,700,000.00$ 2,905,164.73$ 44,835.27$ (144,835.27)$ Number Description Date Budget Award Difference 100,000.00$ from Major Concrete 16,100.00$ from Sidewalk Ramps 24,155.00$ from Ninth Tree Removal 90001B Ninth Street Tree Removal 2/25/2019 55,000.00$ 30,845.00$ 24,155.00$ (24,155.00)$ to Ninth C&G 90001C Ninth Street Tree Replacement 25,000.00$ 516,000.00$ 30,845.00$ 24,155.00$ 116,100.00$ 90001 Ninth Street Curb and Gutter 436,000.00$ 90016 Microsurfacing 2/25/2019 700,000.00$ 693,462.38$ 6,537.62$ 90014 Mill and Inlay 2/25/2019 1,500,000.00$ 1,449,036.90$ 50,963.10$ KDOT FEDERAL FUNDS GAS TAX Notes Streets, Traffic and Sidewalks Notes SALES TAX Notes 90003 Pavement Sealing 2/25/2019 300,000.00$ 318,447.80$ (18,447.80)$

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