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APRIL 2013
Agenda    Roadmap for Growth    Budget    People    Growth    Infrastructure
ROADMAP FOR GROWTH
ROADMAP FOR GROWTHNumber of Green Projects        30        48%Number of Yellow Projects       4         6%Number of Red P...
ROADMAP FOR GROWTH• Roadmap Completion planned for 2014• Meeting with Council is planned to reprioritize  our Roadmap and ...
BUDGET UPDATE
2013 BUDGET - UPDATES• Financial Statements update       2010 is complete and with the Province       2011,2012 will be ...
2013 BUDGET- $600,000 CHALLENGE• We were challenged with finding an additional$600,000 from the budget, specifically in la...
2013-2014 BUDGET TARGETSBudget Efficiencies and Revenue• 2013 Continuous Improvement Project• As we have done now for 2 ye...
PEOPLE
PEOPLE - SAFETYMission Zero Program• Safety continues to be the #1 agenda item at allDepartment Head meetings• Safety awar...
PEOPLE - SAFETYSafety Focus – Mission Zero Program
PEOPLE - SAFETY
PEOPLE - PERFORMANCE2013 Scorecard• We will be launching a City of Brandonscorecard in Spring of 2013• You can’t manage wh...
PEOPLE
PEOPLE – SICK TIME / OVERTIME
PEOPLE – SICK TIME / OVERTIME• Sick time continues to be a priority for the DepartmentHead group and me• We have been focu...
PEOPLE – SICK TIME / OVERTIME
PEOPLE - UNION UPDATES• Transit - Just completed an arbitration hearing  regarding guaranteed hours for temp  operators (T...
GROWTH
GROWTH – HOTEL TAX•   Implemented by the City of Brandon in July, 2012•   Q3 2012 - $214,770•   Q4 2012 - $173,670•   Firs...
GROWTH – AFFORDABLE HOUSING          STRATEGY• The demographic / housing data has been  updated• Input has been sought fro...
GROWTH – ECONOMIC DEVELOPMENT           STRATEGY• An advisory group comprised of local business  people has been assembled...
INFRASTRUCTURE
INFRASTRUCTURE – CITY PROJECT         PLANNINGInitial Brainstorming• Airport upgrades• Bridges – 18th Street and 8th Stree...
INFRASTRUCTURE – SNOW CLEARING• It has been a long tough winter both on our streets and  sidewalks as well as our budget• ...
INFRASTRUCTURE – WASTE WATER      TREATMENT PLANT• All seven contracts have been awarded and areunderway• An eighth contra...
INFRASTRUCTURE – PLANNINGBrandon & Area Planning District Growth Strategy• Community Workshop held on January 29th, 2013• ...
INFRASTRUCTURE – PLANNINGNorth Brandon Gateway Secondary Plan• Community Workshop held on January 24th, 2013• Option Plans...
INFRASTRUCTURE – PLANNINGSouthwest Brandon Secondary Plan• Initial landowners meeting completed on March 14,  2013• In pro...
INFRASTRUCTURE – PLANNINGPlanning Department Public Outreach in 2013•   North Gateway Secondary Plan Community Workshop: J...
INFRASTRUCTURE - SANITATION• Launch of our new Organic Curbside Collection Servicewill be April 30th (Date may change depe...
INFRASTRUCTURE – BRANDON INN• Demo permit has been issued for Real Estate Board  building (funded by Renaissance Brandon) ...
QUESTIONS?
APPENDIX
INFRASTRUCTURE – SPRING FLOOD Based on the Province’s Spring Flood Outlook issued on  April 10th, Brandon can continue to...
INFRASTRUCTURE – SPRING FLOOD The City anticipates seeing water in recreation areas along  the Assiniboine River and may ...
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Quarterly Council Update - April 15, 2013

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Quarterly Council Update presentation given by City Manager, Scott Hildebrand, at the April 15, 2013 regular council meeting.

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Quarterly Council Update - April 15, 2013

  1. 1. APRIL 2013
  2. 2. Agenda  Roadmap for Growth  Budget  People  Growth  Infrastructure
  3. 3. ROADMAP FOR GROWTH
  4. 4. ROADMAP FOR GROWTHNumber of Green Projects 30 48%Number of Yellow Projects 4 6%Number of Red Projects 6 10%Number of Black Projects 22 35% 62 100% 83% complete or on track….up from 75%
  5. 5. ROADMAP FOR GROWTH• Roadmap Completion planned for 2014• Meeting with Council is planned to reprioritize our Roadmap and ensure we are aligned• 4 initiatives considered yellow(behind) in the roadmap• 6 initiatives considered red(delayed) in the roadmap
  6. 6. BUDGET UPDATE
  7. 7. 2013 BUDGET - UPDATES• Financial Statements update  2010 is complete and with the Province  2011,2012 will be completed in 2013  We will be back on track going forward• 2013 Budget Review Process:  April Month End – Due May 7th  June Month End – Due July 8th  August Month End – Due Sept. 9th  September Month End – Due Oct. 7th  October Month End – Due Nov. 7th• June start planning for 2014 budget
  8. 8. 2013 BUDGET- $600,000 CHALLENGE• We were challenged with finding an additional$600,000 from the budget, specifically in labourwith a focus on Protective Services• We have successfully met Council’s request and themix of the reductions are as follows: Departments Percentage Total Protective Services 58.98% Total Other Departments 41.02% *mix of $600,000 cost savings
  9. 9. 2013-2014 BUDGET TARGETSBudget Efficiencies and Revenue• 2013 Continuous Improvement Project• As we have done now for 2 years, everydepartment is tasked to find sustainable efficienciesand / or revenue where possible• Departments are aligned to “find a better way”and constantly be looking for efficiencies andimprovements across the organization
  10. 10. PEOPLE
  11. 11. PEOPLE - SAFETYMission Zero Program• Safety continues to be the #1 agenda item at allDepartment Head meetings• Safety awareness and visibility across theorganization has significantly increased over the lastfew years• Safety results to date are headed in the rightdirection• Our 2013 goal for LTIFR (Lost Time Injury FrequencyRate) is 3.6
  12. 12. PEOPLE - SAFETYSafety Focus – Mission Zero Program
  13. 13. PEOPLE - SAFETY
  14. 14. PEOPLE - PERFORMANCE2013 Scorecard• We will be launching a City of Brandonscorecard in Spring of 2013• You can’t manage what you can’t measure• Key metrics by department• Corporate metrics such as safety, OT and sicktime• Road Map for Growth progress• Monitored and reviewed monthly and shared
  15. 15. PEOPLE
  16. 16. PEOPLE – SICK TIME / OVERTIME
  17. 17. PEOPLE – SICK TIME / OVERTIME• Sick time continues to be a priority for the DepartmentHead group and me• We have been focused on the departments with thelargest opportunities for improvement• I am happy to report that we are seeing significantimprovements in our sick time versus last year, specificallyin Fire, E911, Fleet and Treasury*• These metrics will continue to be monitored throughour scorecard and any issues will be investigated anddealt with appropriately• Overtime year to date has been well controlled acrossthe organization and currently favourable to budget
  18. 18. PEOPLE – SICK TIME / OVERTIME
  19. 19. PEOPLE - UNION UPDATES• Transit - Just completed an arbitration hearing regarding guaranteed hours for temp operators (There are several other outstanding grievances that we are working through)• Fire - Interest arbitration pending• E911 - Interest arbitration pending• Police - No outstanding issues• CUPE - No outstanding issues. Negotiations begin at the end of 2013
  20. 20. GROWTH
  21. 21. GROWTH – HOTEL TAX• Implemented by the City of Brandon in July, 2012• Q3 2012 - $214,770• Q4 2012 - $173,670• First event funding application was approved by Council on November 19th in the amount of $25,000• % of collections issued as event funding – 6.5%• Given that it’s a new process, everything went very smoothly in 2012• We continue to adjust the process to make things better• Work continues on developing the Capital Funding Matrix in 2013 and getting the word out to event organizers
  22. 22. GROWTH – AFFORDABLE HOUSING STRATEGY• The demographic / housing data has been updated• Input has been sought from not for profit organizations involved in affordable housing• Input has been sought from the for profit development community• Recommendations are being formulated• We will have the strategy before Council in June 2013
  23. 23. GROWTH – ECONOMIC DEVELOPMENT STRATEGY• An advisory group comprised of local business people has been assembled to guide the updating of the Economic Development strategic plan• Initial areas of strategic focus have been identified• Background research has been completed• Best practices for engaging the business community in the development of the strategy have been researched• This will be a key initiative in the upcoming months and will see a focused effort devoted to completing the strategy, targeting a Sept 2013 completion date
  24. 24. INFRASTRUCTURE
  25. 25. INFRASTRUCTURE – CITY PROJECT PLANNINGInitial Brainstorming• Airport upgrades• Bridges – 18th Street and 8th Street• North Hill water and sewer lines• Future development opportunities North and South• Indoor recreation complex• Water plant• Roads• Water and sewer• Overland flooding• Other ideas
  26. 26. INFRASTRUCTURE – SNOW CLEARING• It has been a long tough winter both on our streets and sidewalks as well as our budget• We may have to use our snow clearing reserve in the Fall if necessary• The two recent heavy snowfalls and our quick response was costly• Public Works will be evaluating how responses for large snow storms are conducted in the future utilizing private contractors SNOW REMOVAL & SANDING 2013 BUDGET Account Actuals Budget $ 811,474.81 $ 903,086.00
  27. 27. INFRASTRUCTURE – WASTE WATER TREATMENT PLANT• All seven contracts have been awarded and areunderway• An eighth contract will be issued to wrap up theproject in the near future• It is estimated that 85%+ of the construction hasbeen completed• The completion date continues to be on target forSeptember 2013• Currently, the upgrade is approximately $2M underbudget without any considerations for allowances
  28. 28. INFRASTRUCTURE – PLANNINGBrandon & Area Planning District Growth Strategy• Community Workshop held on January 29th, 2013• Background report completed• In process of completing land analysis within Brandon Fringe Area• Land analysis will lead to three growth scenarios for Steering & Technical Committee discussion• Anticipated project completion for approval by Sept/Oct 2013
  29. 29. INFRASTRUCTURE – PLANNINGNorth Brandon Gateway Secondary Plan• Community Workshop held on January 24th, 2013• Option Plans Completed• Residential Landowner meeting held on March 27th, 2013• In process of refining preferred option plan and density calculations• Final open house anticipated to be completed in August• Anticipated project completion for approval by Sept/Oct 2013
  30. 30. INFRASTRUCTURE – PLANNINGSouthwest Brandon Secondary Plan• Initial landowners meeting completed on March 14, 2013• In process of completing background report and infrastructure analysis• Initial community workshop anticipated for mid-June• Anticipated project completion for approval by Sept/Oct 2013
  31. 31. INFRASTRUCTURE – PLANNINGPlanning Department Public Outreach in 2013• North Gateway Secondary Plan Community Workshop: January 24th, 6-8pm at Discovery Centre• Growth Strategy Community Workshop: January 29th, 6-9pm at Park Community Centre• Public Outreach Policy Open House: February 20th, 5-7pm at City Hall• Southwest Brandon Secondary Plan Landowners Meeting: March 14th, 5-6pm at Planning Office• Urban Design & Landscape Standards Community Workshop: March 21st, 6-8pm at Discovery Centre• (Upcoming) - Secondary Suites/Boarding House Open House: April 25th, 6-8pm at Discovery Centre
  32. 32. INFRASTRUCTURE - SANITATION• Launch of our new Organic Curbside Collection Servicewill be April 30th (Date may change depending on weather)• As of today we have a total 1167 participants• We have received 5 trailer loads of new containers• Staff will be assembling containers in the coming weeks• Distribution of containers to residents will occur in the near future• Public information and signup opportunities are being held *April 16 City Hall foyer 7pm to 8pm *April 21st Earth day, at City Hall at noon
  33. 33. INFRASTRUCTURE – BRANDON INN• Demo permit has been issued for Real Estate Board building (funded by Renaissance Brandon) and should receive the Brandon Inn demo permit today• Equipment arriving at site over next few days• Safety fencing is being erected, fencing will close public sidewalk on 9th Street from south end of property (at Princess Ave) to barber shop entrance and west lane way will also be closed, public sidewalk along Princess Ave will remain open• Barbershop will remain open with the exception of a few days for safety concerns• Arrangements have been made for garbage collections in back lane between 9thand 10th Street
  34. 34. QUESTIONS?
  35. 35. APPENDIX
  36. 36. INFRASTRUCTURE – SPRING FLOOD Based on the Province’s Spring Flood Outlook issued on April 10th, Brandon can continue to anticipate river levels similar to 2009 As such, the City of Brandon continues to prepare for an unfavourable level of 1,174.2 feet above sea level measured at 1st Street. In comparison, the City of Brandon’s flood of record in 2011 peaked at 1,182.89 feet above sea level measured at 1st Street. It is important to remember that we have seen levels in the neighbourhood of 1,174 feet on the river 5 times since 1995.
  37. 37. INFRASTRUCTURE – SPRING FLOOD The City anticipates seeing water in recreation areas along the Assiniboine River and may have to close storm sewer outflows and locate pumps to manage melt and rain water We have 10,000 sandbags filled and in stock ready to go if required The Province of Manitoba has indicated that the Shellmouth Reservoir is at historically low levels The Province remains committed to the installation of a single row of super sandbags and aqua dam protection on 1st Street and 18th Street if needed

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