City of Brandon    2013 Preliminary          BudgetDecember 12, 2012Dean HammondTreasurer and GM of Corporate Services
Agenda1. Budget Overview  •   Revenues  •   Service Deliverables  •   Debt  •   Reserves  •   2013 Capital Projects  •   M...
Budget Process• Budget Preparation began this summer• Meetings with Council • 2013 Hurts & Helps • Expense Control • Salar...
Budget Overview• 2013 Operating Budget        $72.2 million• 2013 Utilities Budget        $18.1 million• The operating bud...
Revenues - $72.2 million                   4.2%           Property Taxes            6.8%  11.2%                           ...
Services Delivered - $72.2 million                                             Protective Services                      5....
40%      Services Delivered - Comparison          36.2%35%      32.2%30%                                                  ...
Protective Services - $26.2mm                                        - Police Service $14.9mm                 5.5%        ...
Infrastructure- $17.2mm                                        -   Engineering $4.0mm                 5.5%                ...
Support Services- $8.2mm                                        - Information Technology                                  ...
Recreation, Culture, Parks, &   Youth- 7.4$mm - Parks Operations $2.1mm                                        - Sportsple...
Transit $4.9mm                                        - Transit Operations $4.0mm                 5.5%          6.1%      ...
Sanitation $4.4mm                                        - Recycling Operations $1.7mm                 5.5%          6.1% ...
Growth, Economic Development,   & Affordable Housing $4.0mm                                        - Building Safety $994k...
Debt Position • Outstanding debt drops from $45.5 million   to $43.4 million in 2013 (-4.7%) • Debt payments increase from...
Reserves • Total reserve appropriations increase from   $9.0 million to $10.1 million in 2013   (+11.8%) • 2010 Surplus ha...
2013 Capital Projects - $31.2mm• Debt Supported $9.6mm• Funded $2.1mm• Reserve Funded $14.7mm• Tax Funded $1.3mm• Utility ...
Mill Rate Impact                                2012       2013    Change Change %Assessed Value - Land         $ 50,000 $...
Efficiencies – 3% GoalAll Departments tasked with finding:• A 3% Sustainable Increase in Revenues• A 3% Sustainable Reduct...
Efficiencies – Protective Services• Overtime Focus  • Four new funded positions will reduce Overtime    requirements in Fi...
Efficiencies – Infrastructure• Equipment • Purchase blades for our own equipment rather than renting • Landfill – Replace ...
Efficiencies – Support Services• Technology – One Time Savings  • Server Upgrades- $213k  • Wireless Contracts - $58k• Tec...
Efficiencies – Support Services• People  • Continue to bring more Labour Relations in House - $130k  • Reduction in WCB pr...
Efficiencies – Recreation,Culture, Parks, & Youth• Revenues  • Focus on Columbarium sales at Cemetery  • Focus on increasi...
Efficiencies – Transit• Revenues  • Focus on Bus Advertising Revenues• People  • Focus on Overtime• Equipment  • Smart Car...
Efficiencies – Growth, EconomicDevelopment, & Affordable Housing • Revenues   • Vacant Building Permits • Consultants   • ...
Human Resources PlanningMeeting Current Needs… • Vacancy Management Review Process • Performance Management • Looking at C...
Brandon PoliceService
Human Resources PlanningLooking at Future Needs…  • Talent Reviews  • Succession Planning  • Retirement Planning  • Five E...
City of Brandon Permanent Staff Complement                       550                                                      ...
City of Brandon Permanent Staff per 1,000 Residents                                           11.50                       ...
100.0%                        City of Brandon Salaries & Wages 90.0%                         as a Percentage of Total Budg...
Key Take-Aways & Priorities• We are focused on aggressively managing our % of salaries  versus total budget• We have solid...
Recap of Budget Round Table• Councillor Jan Chaboyer (Green Acres)• Councillor Len Isleifson (Riverview)
For Perspective…In 2013, if Your Home is Assessed at…                  $ 228,506You Would Pay Municipal Tax of…           ...
Next Steps• 2013 Budget Public Consultation – December 12  • (7:30pm Main Foyer, City Hall)• Compilation of Budget Round T...
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Budget public consultation presentation 20121212

  1. 1. City of Brandon 2013 Preliminary BudgetDecember 12, 2012Dean HammondTreasurer and GM of Corporate Services
  2. 2. Agenda1. Budget Overview • Revenues • Service Deliverables • Debt • Reserves • 2013 Capital Projects • Mill Rate and Tax example2. Efficiencies • 3% Goal • Human Resource Planning • 2013 Salaries & Headcount3. Recap of budget roundtable4. Public Input5. Budget next steps & Council Deliberations
  3. 3. Budget Process• Budget Preparation began this summer• Meetings with Council • 2013 Hurts & Helps • Expense Control • Salaries• 3% Goal• Budget Mandate
  4. 4. Budget Overview• 2013 Operating Budget $72.2 million• 2013 Utilities Budget $18.1 million• The operating budget is funded by grants, revenues, and tax levies.• The utility budget is funded by water rates.
  5. 5. Revenues - $72.2 million 4.2% Property Taxes 6.8% 11.2% User Fees and Sales of Goods Unconditional 55.0% Government Transfers12.1% Conditional Government Transfers 10.7% Other Income Permits, Licenses and Fines
  6. 6. Services Delivered - $72.2 million Protective Services 5.5% 6.1% 6.8% Infrastructure 36.2% Support Services10.3% Recreation, Culture, Parks, & Youth 11.3% Transit Sanitation & 23.8% Environment Growth, Economic Development, & Affordable Housing
  7. 7. 40% Services Delivered - Comparison 36.2%35% 32.2%30% 2012 201325% 24.3% 23.8%20%15% 12.8% 11.3% 9.8% 10.3%10% 7.7% 6.8% 6.8% 6.4% 6.1% 5.5%5%0% Protective Infrastructure Support Recreation, Transit Sanitation & Growth, Services Services Culture, Parks, Environment Economic & Youth Development, & Affordable Housing
  8. 8. Protective Services - $26.2mm - Police Service $14.9mm 5.5% 6.1% - Fire Service $5.3mm 6.8% 36.2% - Ambulance Service $3.3mm10.3% - E911 Call Center $1.3mm 11.3% - Police Dispatch $1.1mm 23.8% - Emergency Coordination $267k
  9. 9. Infrastructure- $17.2mm - Engineering $4.0mm 5.5% - Building Maintenance $3.0mm 6.1% - Street Maintenance $2.5mm 6.8% - Property Admin $1.8mm 36.2% - Street Lights $1.2mm10.3% - Street Resurfacing $1.1mm - Snow Removal $979k 11.3% - Fleet Maintenance $864k - Airport $519k 23.8% - Sewers & Drainage $300k
  10. 10. Support Services- $8.2mm - Information Technology $2.8mm 5.5% 6.1% - Human Resources $1.4mm 6.8% 36.2% - Clerks & Records $1.2mm10.3% - Treasury $1.0mm 11.3% - Operations Admin $746k 23.8% - City Manager & Communications $412k - All Other $503k
  11. 11. Recreation, Culture, Parks, & Youth- 7.4$mm - Parks Operations $2.1mm - Sportsplex $2.0mm - Community & Youth Initiatives 5.5% 6.1% $891k 6.8% - Rec Centre Golf Course $653k 36.2% - YMCA Contribution & Outdoor10.3% Pools $603k - Cemetery $501k 11.3% - Green Areas / Weed Control $295k 23.8% - Centennial Auditorium $166k - Heritage Administration $83k - Skating Oval $69k - Andrews Field $33k - Other $105k
  12. 12. Transit $4.9mm - Transit Operations $4.0mm 5.5% 6.1% - Handi Transit $431k 6.8% 36.2% - Transit Equipment & Transit10.3% Comfort Station $535k 11.3% 23.8%
  13. 13. Sanitation $4.4mm - Recycling Operations $1.7mm 5.5% 6.1% - Refuse Collection $1.3mm 6.8% 36.2% - Landfill Operations $1.1mm10.3% - Environmental Initiatives 11.3% $204k 23.8%
  14. 14. Growth, Economic Development, & Affordable Housing $4.0mm - Building Safety $994k 5.5% 6.1% - Planning & Development 6.8% $954k 36.2% - Tourism Initiatives $398k10.3% - Economic Development $379k - Long-Term Grants $325k 11.3% - Residence Assistance $267k - Urban Renewal $250k 23.8% - Housing Initiatives $220k - Grants Review Committee $192k
  15. 15. Debt Position • Outstanding debt drops from $45.5 million to $43.4 million in 2013 (-4.7%) • Debt payments increase from $3.1 million to $3.3 million (+6.1%) • Two Utility debts dropped off in 2012 • Police Station payment added in 2013 • Overall debt position is quite conservative
  16. 16. Reserves • Total reserve appropriations increase from $9.0 million to $10.1 million in 2013 (+11.8%) • 2010 Surplus has been applied to reserves • Reserve balances in good shape
  17. 17. 2013 Capital Projects - $31.2mm• Debt Supported $9.6mm• Funded $2.1mm• Reserve Funded $14.7mm• Tax Funded $1.3mm• Utility Funded $900k• Utility Reserve Funded $2.6mm
  18. 18. Mill Rate Impact 2012 2013 Change Change %Assessed Value - Land $ 50,000 $ 50,000 $ - 0%Assessed Value - Structures $ 150,000 $ 150,000 $ - 0%Assessed Value - Total $ 200,000 $ 200,000 $ - 0%Portioning @ 45% $ 90,000 $ 90,000 $ - 0%Mill Rate (per $1,000) 19.07 19.45 0.38 1.99%Municipal Tax Levy $ 1,716.30 $ 1,750.50 $34.20 1.99%
  19. 19. Efficiencies – 3% GoalAll Departments tasked with finding:• A 3% Sustainable Increase in Revenues• A 3% Sustainable Reduction in Expenses• …Or Combination of Both
  20. 20. Efficiencies – Protective Services• Overtime Focus • Four new funded positions will reduce Overtime requirements in Fire / Ambulance • 2013 Police Overtime held to four year historical low• New Police Station • Much more efficient workflow• New Revenues • Property Forfeiture Act • RCMP Lease • Lobby Federal Government for weapons trade in • Lobby Province for indexing for current funded positions • MPI has Funded an Automated License Plate Reader
  21. 21. Efficiencies – Infrastructure• Equipment • Purchase blades for our own equipment rather than renting • Landfill – Replace high maintenance scraper with backhoe and truck (which can also be used at Streets and Roads) • Parking Meters – Replace with automated units which reduce downtime • Increased focus on Fleet Maintenance Overtime
  22. 22. Efficiencies – Support Services• Technology – One Time Savings • Server Upgrades- $213k • Wireless Contracts - $58k• Technology – Ongoing Savings • Licensing Contracts - $50k • Wireless devices and phones - $9k • Internet Contracts and Printer Consolidation - $5k
  23. 23. Efficiencies – Support Services• People • Continue to bring more Labour Relations in House - $130k • Reduction in WCB premiums due to Safety Focus - $50k • Reduce Purchasing FTE from 4.5 to 4.0 • Bring a greater share of Employee Training & Development in House
  24. 24. Efficiencies – Recreation,Culture, Parks, & Youth• Revenues • Focus on Columbarium sales at Cemetery • Focus on increasing Sportsplex programming revenues • Focus on increasing Sportsplex canteen revenues• People • Salaries & Overtime for events outside of normal hours
  25. 25. Efficiencies – Transit• Revenues • Focus on Bus Advertising Revenues• People • Focus on Overtime• Equipment • Smart Card data collection create labour efficiencies and allow for superior analytics
  26. 26. Efficiencies – Growth, EconomicDevelopment, & Affordable Housing • Revenues • Vacant Building Permits • Consultants • Bring Secondary Plan Development in House • Bring Infrastructure Development Plan in House • Development • Speed up Approval process so as to bring new tax revenues online more quickly
  27. 27. Human Resources PlanningMeeting Current Needs… • Vacancy Management Review Process • Performance Management • Looking at Comparators • Org Charts • Budgeting Appropriately using Salaries Module • Protective Services
  28. 28. Brandon PoliceService
  29. 29. Human Resources PlanningLooking at Future Needs… • Talent Reviews • Succession Planning • Retirement Planning • Five Employee Relations Committees
  30. 30. City of Brandon Permanent Staff Complement 550 3.50% 525 508.8 515.8 497.8 3.25% 500 485.8 475.8 475 461.3 465.3 3.00% 442.8 448.8 450 435.8 2.8% 2.75% 425 400 2.50% 2.5% 375 350 2.3% 2.25% % Change Year Over Year 2.2%# of Permenent Staff 325 2.1% 2.00% 300 275 1.75% 250 1.6% 1.50% 225 1.4% 1.4% 200 1.25% 175 Year over Year Percentage 1.00% 150 Growth in Permanent Staff 0.9% 125 is 1.89%, Consistent with our annual Change in 0.75% 100 Assessment Growth 75 0.50% 50 0.25% 25 0 0.00%
  31. 31. City of Brandon Permanent Staff per 1,000 Residents 11.50 11.25# of Permanent Staff per 1,000 Residents 11.00 10.96 10.91 10.87 10.87 10.81 10.84 10.75 10.76 10.81 10.74 10.75 10.50 10.25 10.00 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Projected
  32. 32. 100.0% City of Brandon Salaries & Wages 90.0% as a Percentage of Total Budget 80.0% 70.0% 60.0% 52.9% 51.7% 49.1% 48.1% 48.5% 50.0% 47.1% 46.2% 48.3% 47.8% 47.0% 47.7% 40.0% 30.0% 20.0% 10.0% 0.0% 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
  33. 33. Key Take-Aways & Priorities• We are focused on aggressively managing our % of salaries versus total budget• We have solid processes and initiatives in place to control all aspects of our HR strategy• We have a strong capable management team that will be held accountable for performance• We have updated and are more consistently applying internal policies• We have a lot of work ahead of us but have a solid strategy moving forward
  34. 34. Recap of Budget Round Table• Councillor Jan Chaboyer (Green Acres)• Councillor Len Isleifson (Riverview)
  35. 35. For Perspective…In 2013, if Your Home is Assessed at… $ 228,506You Would Pay Municipal Tax of… $ 2,000You Would Pay School Division Tax of… $ 1,581 *You Would Receive a Home Owner Grant of… $ (700) **For a Total Tax Payable of… $ 2,881And Your $2,000 in Municipal Taxes Would Go Towards…Protective Services $ 725 36.2%Infrastructure $ 475 23.8%Support Services $ 226 11.3%Recreation, Culture, Parks, & Youth $ 206 10.3%Transit $ 137 6.8%Sanitation & Environment $ 121 6.1%Growth, Economic Development, & Affordable Housing $ 110 5.5% $ 2,000 100.0%* Based on 2012 School Division Mill Rate** If You Are the Principle Resident
  36. 36. Next Steps• 2013 Budget Public Consultation – December 12 • (7:30pm Main Foyer, City Hall)• Compilation of Budget Round Table Data• Council Deliberations – January 11 & 12

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