Serials Check-in in the library automatic
databases by Millennium System in
Serials Control Module
Serials Check-in in automatic library system
databases of INNOPAC Millennium version in Serials
Control Module is the recording process for serial check-in
the new journals in databases. Each check-in record
contains information about name of series, imprint etc.
Each check-in record is attached to a single bibliographic
record which contains the name of series imprint etc.
(note that each bibliographic record may have many
check-in records attached)
Diagram for Creating Check-in Card
Check-in Check-in Check-in
Record Record Record
Check-in Check-in Check-in
Card Card Card
Logging in serials Check-in by Millennium in
Serials Control Module
1. Turn on computer
2. Double click at Millennium Icon for open
3. Enter username and password for Login to program
4. When you are enter to main menu, enter Initials and
Password. The picture as illustrated below.
Note: If you quit after you have finished, click Admin on
Menu bar, after that click Clear initials. System will be
logout of program. Picture are illustrated below.
1. Click Serials Check-in on Navigation Bar. The picture
is shown in this picture.
1.3 Type journal’s
name, select s
1.1 JOURNAL TITLE or
Click type ISSN in text
Soil science 1.4 Click
1.2 Click Drop down
and select s
JOURNAL TITLE or I
When the display appear the name of serials Check-in,
check Cover date on journal compare with any issue box,
and then Check- in
3. Program will record automatically serial check-in, and
change EXPECTED to ARRIVED, change Expected date
to transaction date and then the number of journals issue
will be appear on display . For example as shown in this
4. After you got finished, for serial check-in in library
database, please click Save on icon bar, after that click
close on icon bar for back to first page to starting the
next new serials check-in.
From Check – in Card display, the other
function as illustrated below.
Definition of the other Function on Chick-in
Card = open or using check-in card
Summary = back to summary data page about
the status of check-in card. Summary device into:
- RECORD NUMBER = There are serial number
of journal (C following 7 numberings.
- Location = location box contains library
- IDENTITY = Identity contains the list of
journal data in check-in card such as cover
- STATUS = Status of check-in card contains
current, filled, unused
Record = Check-in Record contains fixed length
field such as
- LABEL TYPE data record about lapel spine
code on journal
- SCODE1 = data record about journal index (–
= NO INDEXING, I = INDEXING
- SCODE2 = data record about journal
supplier (- = no identify data c, Complement
s = Subscribe, e = Exchange)
- COPIES = data record about copy of journal
(normally 1:225 copy)
- CLAIMON = data record about cover
- LOCATION = data record about code of
- RLOC Received location = data record about
institute code who are receive journal such as
a Agriculture, c Acquisition
- VENDOR = data record about code of book
- SCODE4 = journal data do not have code for
- UCDPNT device into:
z Do not count
- Do not count
- PCOUNT piece count = data record about
issue number of journal
Holdings = open or adjust journal list in
library’s check-in card
Routing= open or use journal cycle
Bib-Level Holds = open or adjust bibliographic
Registering journal Issue, Index Issue,
Apart from annual printing, the journal will be printed
in issue box. Before to register, journal must be specified
the parameter, and created issue box. This procedure
1. Open Check-in card for add or insert issue box,
slide the cursor to the issue box closer up to the
insert issue box.
1.2 select select
edit Card Card
2. Template will be appeared, select type of journal
for add issue box,following:
Original journal click Issues
Supplement, Special, click at Supplements
Index issue click Indexes
2.1 The procedure of index journal to specify
parameter and creating the adding issue box are
shown in this picture.
2.2 The message will be appeared on template.
You can create caption and pattern for index journal.
٢.٣ The display will be appeared Simple
template for record parameter which involved Click Drop
journal such as frequency, numbering continuity
Click Drop down arrange the
select Frequency of issue,
will appear on
Click Advanced for specify to display or not display the
cover date, volume and issue number in issue box on
OPAC display such as not show year or mount on display
but show v.and/or no. in front of volume and /or issue
number. For example are shown in this picture.
Click √ on
data in Issue
box on Opac Click
จะ down for
claim date, select
number of Levels,
issue to do not over
for a book Click
number of ok
each issue on will return to Serial Check-in page. Slide the
cursor into the box which want to insert boxes and
following this procedure.
2.5.2 select Insert 2.5.1
Index boxes Right
before Selected click for
4.5 The template will be appeared for record data
which involved index journal into specify text box.
For example as illustrated below.
4.5.1 add amount of
4.5.3 add expected
Click Drop down
select A ARRIVED
4.6 Back to serials check-in display. The register index
issue will be inserted in original issue box, but in the
upper left corner of issue box will be appear I.
Note: Creating issue box for Supplement Issue or Special
issue, the procedure is the same of creating issue box of
Adding issue box in check-in card
If the issue box is full, the box for register will be
created. The procedure as show below.
1. open Check –in card which want to add issue box.
From above sample, the adding issue box can
select follow as type of journal.
Add Issue Boxes at End of Card
Add Supplement Boxes at End of Card
Add Index Boxes at End of Card
2. The template which inform volume and issue
number, cover date of next issue will be appearing.
Enter the number of Extrapolate in number of time
such as if creating 1 volume to enter 1 and click ok,
for example as illustrated below.
2. Enter the
Automatic number of
will add Automatic
volume system will
and issue add cover
number of date the next
3. Program will add box follow as issue in each
volume. for example are show in this picture.
Creating Check-in Cards
In case of check-in card have been full registered up
to 84 box. The check-in card will be created. The
procedure of creating check-in card as below.
1. Open Check-in card of journal which want to
created card. The picture as illustrate below.
1.1 enter journal
name in text box
1.3 Click journal name which
want to add Check – in card
2. Check in record will be appeared on display, to
specify the fixed length
Field which involved administration of journal by code in
2.2 Click NO
2.5 Click 2.4 Save Note
3. Simple template will be appeared, save the initial
parameter of issue box from the full check-in card.
Add number of
issue boxes in
number down select
or r Restart
per days before
4. Advanced template will be appeared on display for
show or not show data control cover date and v.
or no in front of volume number and issue
number. The picture as illustrate next page.
Click in Suppress
display for OPAC display
show data for not show
control on card on Opac
Click drop down
Data select Number 1-
control 6 levels
Definition of template are show create card
and edit card
Status: Drop down value of Status divide to
- Current (C Current)
Display Mode: Drop down value of Display
Mode divide to
- C Box Display
- L Line Display
- select ISSUES
- select SUPPLEMENTS
- select INDEX
FREQUENCY : Drop down value of FREQUENCY
- 3 Times a Week
- 3 Times a month
- 3 Times a year
OPAC LABEL : Showing automatic message
which you want appeared on Opac display,
6. Chronology Captions = data control cover
Lavel Caption Display
Lavel 2 mon 15 Feb
Lavel 3 day
If you don’t want to show year, month, day on display
you should click in Display box
Claimming Binding: specification of journal
demand and combination volume contain:
Days before claim
Unit of binding
Enumeration : specification of check-in card
detail consist of
Number of levels: Drop down of number
levels are show 1-6 levels
Caption: Abbreviations are specified on
OPAC display automatically
Such as v. no pt. Is
Display: If you want to show abbreviation
in text box of Caption on
OPAC display click in display box.
Mode: Regulation of alphabet pattern are
shown in form of Arabic number, Roman number or
Pieces Per level: Identification the
amount of annual journal.
Numbering Continuity: Drop down value of
Numbering Continuity devide into
Suppress OPAC display: use this option for
not show data of check-in card on Opac page if
data in check-in card is not completed. click in
front of sentence.
5. New Check in card will be appeared, Click New
CHECKIN for adding code in fixed field of check in
record. This picture as illustrated below.
5.1 Click New
6. Check in record display have been appeared for
adding code in fixed field.
Click 6.3 Double
select Click select
7. Check inselect contains card number will be
display as below.
7.1 Click Card c1028145 for
return to Check in card display
8. The new create will be appeared as illustrate
Editing Data in Issue boxes
Check-in card consist of issue box which show details
of volume and issue number, cover date and amount of
journal in each year, all of these bring to convenient to
check-in but in some case, data, year , issue are not
correct related with receive journal because of some of
journal are print less than or more than original journal
etc. Therefore, some of journal might be edit data when
check-in in issue box.
The procedure of editing check-in card
1. If you want to edit only one issue box should
following this procedure.
Example of editing issue box for combination of 2
issue into 1 issue.
1.3 select Menu
2. The template will be appeared for modify boxes
individually as show in this picture.
1. Status : Drop down value devide into
OUT OF PRINT
5. System will be changed data immediately, data is
appeared correctly following date, mount, year of issue
such as 29 Sep 2005-6 Oct 2005 and correct issue is
no.2-3. For example are show in this picture.
Note: If you want to edit data in many issue box
together, click selected all box and select sub menu
Update Boxes as a Group.
Click Close on Window or click File then click Exit.
Display will appeared illustrated below.
Select Yes or press Alt+y for exit program.
Jansuwan A. Journal system of the automatic library
system: Millennium Serials, 2004.
Thongseesuksai S. Evaluation control of journals in
automatic library system (INNOPAC).
2nd. Khon Kaen library university. 2002.
Appendix A : serial check-in for foreign journal in
automatic database by Millennium system in Serials
Control Module. start
Check member number
Check service location
Check correct/incorrect by repa
Scan content to development
Identify library Catalogue Print
and sent to
Appendix B serial check-in for Thai journal in automatic
database by Millennium system in Serials Control Module)
Check status to create index
with inform status in
Check correct/incorrect by rep
Type list of
Identify journal and
index type of sent to 6th
do not index
Erase Not and
inform status in