Roadmap To World Class Project Controls Pp

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The key to successful projects and programs and viable project management is a strong and effective project controls effort. This effort is the result of a structured approach to developing a planning and scheduling culture in the organization through adoption of industry best practices, recruiting, training, and mentoring of project controls personnel, and maintaining state of the art competencies among all levels of personnel.

Roadmap To World Class Project Controls Pp

  1. 1. Certifications Training Career Path Planning Planet Project Controls Zone “A Roadmap to World Class Project Controls” By Chris Carson, PSP, CCM, PMP Corporate Director of Project Controls, Alpha Construction and Engineering CorporationPlanning Planet Senator and Chief U.S. Editor for the Accreditation Scheme 1
  2. 2. Certifications Training Career PathChris Carson - Corporate Director of Project Controls, Alpha Corporation Responsible for standards, processes, and procedures for a team of schedulers, analysts, and project controls managers in multiple locations, as well as analysis, work product, and testimony, marketing, and business development Developed and manages the in-house project controls training program at AlphaCertifications: PSP (Planning & Scheduling Professional – AACEi) CCM (Certified Construction Manager - CMAA) PMP (Project Management Professional – PMI)University: University of Virginia, Mechanical Engineering, 1968 - 1972Professional Field: 38 years of experience in Construction Management Servicesspecializing in Planning and Scheduling, Schedule Analysis, Estimating, ClaimsActive in AACEi (Association for the Advancement of Cost Estimating International) Author of Recommended Practices in Scheduling & Forensic Schedule AnalysisActive in PMI (Project Management Institute) College of Scheduling Vice President of Scheduling Excellence Managing Director for SEI (Scheduling Excellence Initiative) writing Best Practices and Guidelines for Scheduling and Schedule Impact Analysis Serving on team writing Best Practices for Scheduling for U.S. Department of GAOActive in CMAA (Construction Management Association of America) Served on committee revising Time Management Chapter of CMAA’s CM Standards of PracticeActive in Planning Planet (global planning association) 2 Chief Editor for US, writing Planner Users’ Guide, developing accreditation Guild for planners
  3. 3. Certifications Training Career PathThe Roadmap to World Class Project Controls The key to successful projects is effective project controls Effective project controls comes from a structured approach to developing the planning culture Adoption of industry best practices Recruiting, training, mentoring personnel Maintaining state of the art competencies at all levels 3 3
  4. 4. Certifications Training Career PathThe Roadmap to World Class Project Controls There has been no well defined career path for project controls disciplines in the industry Project controls cannot be easily learned on the job Few companies offer training or mentoring Nowhere is this more obvious than Forums, Groups, and Associations Practitioners are crying out for help at all levels International companies have recognized this industry shortcoming 4 4
  5. 5. Certifications Training Career PathDefinition – from Wikipedia Project control begins early in the project with planning and ends late in the project with post-implementation review, having a thorough involvement of each step in the process. Each project should be assessed for the appropriate level of control needed: too much control is too time consuming (& too costly in implementation), too little control is too costly (in results). If control is not implemented correctly, the cost to the business should be clarified in terms of errors, fixes, and additional audit fees. Control systems are needed for cost, risk, quality, communication, time, change, procurement, and human resources. All of these together make up project controls. Individually even the most proficient specialist will not be effective. 5 5
  6. 6. Certifications Training Career PathProject control is that element of a project that keepsit on-track, on-time, and within budget. (Wikipedia)Project Control Needs (From Wikipedia) Cost Estimating Risk Management – Schedule & Cost Quality Control Communication & Document Control Time Control – (Planning &) Scheduling Change Management – Schedule & Cost Procurement – Schedule & Cost Human Resources – OrganizationMissing Needs Forensic Analysis – Claims & Dispute Resolution 6 6
  7. 7. Certifications Training Career PathImportance of Project Controls in CMTexas State Highway 130 Toll Road study, Asia Alvord,PMP, HDR Project Controls Manager “One of the largest sources of cost growth on construction projects is change orders.” 7 7
  8. 8. Certifications Training Career PathImportance of Project Controls in CMSteve Pinnell, PE, of Pinnell/Busch, Inc. 2004 Survey“Risk Assessment and Best Practices in Scheduling” Major causes of changes (as surveyed by Contractors) Scope changes – average 39% Design errors – average 25% Differing site conditions – average 13% Owner delays and impacts – average 9% Contractor estimate mistakes – average 4% Contractor other errors – average 5% Weather & other – average 5% 8 8
  9. 9. Certifications Training Career PathImportance of Project Controls in CM“Risk Assessment and Best Practices in Scheduling” Owner &/or project delays – total 91% by Contractors Scope changes – average 39% Design errors – average 25% Differing site conditions – average 13% Owner delays and impacts – average 9% Weather & other – average 5% Contractor responsible delay – total 9% by Contractors Contractor estimate mistakes – average 4% Contractor other errors – average 5% 9 9
  10. 10. Certifications Training Career PathImportance of Project Controls in CMSteve Pinnell, PE, of Pinnell/Busch, Inc. 2004 Survey“Risk Assessment and Best Practices in Scheduling” Major causes of changes – (as surveyed by Owners) Scope changes – average 32% Differing site conditions – average 19% Design errors – average 18% Contractor estimate mistakes – average 12% Owner delays and impacts – average 7% Contractor other errors – average 6% Weather & other – average 6% 10 10
  11. 11. Certifications Training Career PathImportance of Project Controls in CM“Risk Assessment and Best Practices in Scheduling” Owner &/or project delays – total 82% by Owners Scope changes – average 32% Design errors – average 18% Differing site conditions – average 19% Owner delays and impacts – average 7% Weather & other – average 6% Contractor responsible delay – total 18% by Owners Contractor estimate mistakes – average 12% Contractor other errors – average 6% 11 11
  12. 12. Certifications Training Career PathContractors’ perceptions of Owner responsible change: 91%Owners’ perceptions of Owner responsible change: 82% Less than 20% of the problems identified are the responsibility of the Contractor!Changes must be identified, analyzed, and negotiatedcontemporaneously to provide appropriate time extensions toavoid claimsAnd, every project has change! 12 12
  13. 13. Certifications Training Career PathWhat does a World Class Project Controls effort look like? 13 13
  14. 14. Certifications Training Career PathProject Controls Oriented Corporate CulturePlanning & monitoring are vital steps in processSenior management must actively support cultureCulture requires: Development of project controls process integrating all disciplines: Planning and scheduling Supported by cost estimating and budgets Strong document control Careful adherence to the contract Claims avoidance Speedy analysis and resolution of all issues All project controls disciplines work together to identify, analyze, and resolve all issues affecting production or progressRequires a serious commitment 14 14
  15. 15. Certifications Training Career PathIntegration with Project ManagementProject management team should be deeply involved withplanning for proper buy-inProject controls can provide useful analysis andrecommendationsPM team uses results from project controlsPM team involves ownerRequires strong and repetitive interaction between projectmanagement and controls 15 15
  16. 16. Certifications Training Career Path The Planning EffortEarly master or planning schedule/programme developedIntegrated cost and schedule planningCareful contract reviewConstructability review for efficiencySchedule/programme is designed to suit purpose; components matchneedsHold formal schedule development/planning session Includes project management team Incorporates claims avoidance Incorporates risk assessment into session 16 16
  17. 17. Certifications Training Career Path The Maintenance EffortProvide effective process for maintenance/usage of scheduleTimely regular updates with short interim planningEliminate progress-only reporting; power is in analysisFormal process of schedule analysis & feedback Includes trending & completion predictions Includes claims avoidance & risk reviewEngage with continuous modeling of current means & methodsEarly identification of problemsInteractive implementation of any necessary course correctionsFormal change management process includes Time Impact AnalysisResolve all time related issues contemporaneously 17 17
  18. 18. Certifications Training Career PathIndustry Project Controls Associations Efforts AACE international True project controls association Total Cost Management Framework with Recommended Practices supplying piecemeal bodies of knowledge High level of quality, great products Large amount of knowledge still to be captured 18 18
  19. 19. Certifications Training Career PathIndustry Project Controls Associations Efforts PMI College of Scheduling/Scheduling Community of Practice Planning and scheduling only association Time Management Chapter of the PMBOK contains some body of knowledge Working on Best Practices and Guidelines for Scheduling, due out late this year Future efforts; BP&G for Schedule Impact Analysis PMI has several high-level Standards: WBS, Scheduling, Earned Value 19 19
  20. 20. Certifications Training Career Path Industry CM Services EffortsCMAA – Construction Management Assoc. of America Time Management ChapterDBIA – Design-Build Institute of AmericaCII – Construction Industry Institute Collaborated with CMAA now, produces Knowledge StructureCIOB – Chartered Institute of Building Provides accreditation of courses Published “Guide to Good Practice in the Management of Time in Complex Construction Projects”RICS – Royal Institution of Chartered Surveyors Partial CM rolesOther specialty discipline associations such as cost estimating 20 20
  21. 21. Certifications Training Career Path Planning Planet Support for GuildThe International Guild of Project Planning Control andDelivery Develop a body to enable recognition within PP community as well as employers/organizations Align global & industry variations in standards & methods Develop regional Centres of Excellence Maintain a globally recognized suite of best practices Support efforts of professional organisations Supported by large body of professional organisations as sponsors 21 21
  22. 22. Certifications Training Career Path Planning Planet Support for GuildCareer Path Focused by discipline Contract Administration/Document Control Cost Estimating Planning and Scheduling Forensic Analysis Project Controls Four or five levels of competence Entry/Basic Competent Advanced Specialty Manager or Expert Industry Expert in Project Controls or Forensic Analysis 22 22
  23. 23. Certifications Training Career PathPlanning Planet Career Paths 23 23
  24. 24. Certifications Training Career PathPlanning Planet Career Paths 24 24
  25. 25. Certifications Training Career Path Planning Planet Support for GuildPlanners Users’ Guide - due out late this year Planning & Scheduling Best Practices Body of Knowledge Other disciplines under development Will provide the knowledge basis for certification Level 0 – Why Plan? Level 1 – Planning Methods Level 2 – Designing the Schedule/Programme/Project Plan Level 3 – Developing the Schedule/Programme/Project Plan Level 4 – Maintaining the Schedule/Programme/Proj. Plan Level 5 – Using the Schedule/Programme/Project Plan Level 6 – Forensic Analysis from a Scheduling Perspective 25 25
  26. 26. Certifications Training Career Path Planning Planet Support for GuildThe Accreditation Scheme Will provide certification of achievement for steps along the career path Will follow the best of the traditional flavor of a Guild or Trade Association Clear requirements for knowledge and experience Opportunity to work with mentors Proof of achievement of the levels in various disciplines Will be aligned with certifications by other organizations to help organize all relevant certifications 26 26
  27. 27. Certifications Training Career Path Planning Planet Support for GuildTraining for Best Practices Will follow the Planners Users’ Guide and other guides Training to be developed to facilitate progressive study to reach levels for each discipline Training will include testing/feedback loop Development will be online for ease of participation Training will provide real-world skills that can be immediately implemented Training materials to be developed by known experts in the various disciplines 27 27
  28. 28. Certifications Training Career PathRoadmap to World Class Project Controls Planning Planet and the Guild are developing the first comprehensive package of career path guidance Valuable for practitioners and employers This is truly the roadmap to the world class projects controls we’ve all envisioned! 28 28

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