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CETS 2011, Sarah Remijan, slides for Webinars Made Easy


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CETS 2011, Sarah Remijan, slides for Webinars Made Easy

  1. 1. Webinars Made Easy Sarah Remijan Rotary International [email_address]
  2. 2. Learning Objectives <ul><li>At the end of this session, participants will be able to </li></ul><ul><ul><li>Understand what they need to do before, during and after a webinar </li></ul></ul><ul><ul><li>Determine the physical set up needed for a webinar </li></ul></ul><ul><ul><li>Know how to avoid common pitfalls of webinars </li></ul></ul><ul><ul><li>Use the software GoToWebinar </li></ul></ul>
  3. 3. <ul><li>What is a webinar? </li></ul>
  4. 4. <ul><li>Why have a webinar? </li></ul>
  5. 5. Raise your hand! <ul><li>Have you attended a webinar? </li></ul><ul><li>Presented? </li></ul><ul><li>Moderated? </li></ul><ul><li>Produced? </li></ul>
  6. 6. Getting Ready
  7. 7. 2 Months Before <ul><li>Purpose </li></ul><ul><li>Day and time </li></ul><ul><li>Number of participants </li></ul><ul><li>Number of speakers </li></ul><ul><li>Internal or external speakers </li></ul>
  8. 8. Pitfalls <ul><li>Assuming it takes less time than planning a face to face meeting </li></ul><ul><li>Not involving interpreters </li></ul>
  9. 9. Tips <ul><li>10 am and 6pm Chicago time </li></ul><ul><li>Mid-week </li></ul>
  10. 10. 1-2 months Before <ul><li>Reserve room </li></ul><ul><li>Determine equipment </li></ul><ul><li>Enlist support </li></ul><ul><li>Draft content </li></ul><ul><li>Collect speaker bios and photos </li></ul><ul><li>Invite attendees/promote </li></ul>
  11. 11. Pitfalls <ul><li>Assuming software will launch </li></ul><ul><li>Not booking space long enough before and after </li></ul><ul><li>Not involving enough support </li></ul>
  12. 12. Tips <ul><li>Standardize set up for equipment </li></ul><ul><li>Try to use same room </li></ul><ul><li>Launch software early </li></ul><ul><li>Schedule rehearsals early </li></ul>
  13. 13. Ideal Setup
  14. 14. Next Best Thing
  15. 15. If you have to…
  16. 16. 1-2 Weeks Before <ul><li>Conduct two rehearsals </li></ul><ul><li>Send reminder to registrants </li></ul><ul><li>Schedule debrief </li></ul>
  17. 17. Pitfalls <ul><li>Assuming you don’t need a rehearsal </li></ul><ul><li>Assuming your attendees know what they are doing </li></ul>
  18. 18. Tips <ul><li>Include a tip sheet for how to register </li></ul><ul><li>Highlight time zones </li></ul><ul><li>Register as an attendee </li></ul><ul><li>Practice each part of webinar – again and again </li></ul><ul><li>Have a plan to respond to emails before start </li></ul>
  19. 19. 30-60 Minutes Before <ul><li>Log in early to make sure software is working </li></ul><ul><li>Do volume check with speakers </li></ul>
  20. 20. Pitfalls <ul><li>Launch webinar too late </li></ul><ul><li>Forgetting to share screen, broadcast audio, and recording </li></ul><ul><li>Not having a phone number for speakers </li></ul>
  21. 21. Tips <ul><li>Remind speakers to watch chat </li></ul><ul><li>Have a partner remind you or use a post it to share screen, launch audio, and hit recording </li></ul>
  22. 22. During the Webinar <ul><li>Follow your plan </li></ul><ul><li>Speak slowly and clearly </li></ul><ul><li>Stay calm and expect problems </li></ul>
  23. 23. Pitfalls <ul><li>Forgetting to go through all the steps of a poll </li></ul><ul><li>Not paying attention to the attendee comments </li></ul>
  24. 24. Tips <ul><li>If a speaker is too quiet or you can’t be heard, break in </li></ul><ul><li>Mute and unmute speakers as needed </li></ul>
  25. 25. After the Webinar <ul><li>Send evaluation questions </li></ul><ul><li>Send a link to your recording </li></ul><ul><li>Debrief </li></ul>
  26. 26. Pitfalls <ul><li>Forgetting to set up the evaluation before the webinar starts </li></ul><ul><li>Not having room to post recording </li></ul>
  27. 27. Tips <ul><li>If a speaker is too quiet or you can’t be heard, speak up </li></ul><ul><li>Mute and unmute speakers as needed </li></ul><ul><li>Have someone respond to questions </li></ul>
  28. 28. <ul><li>Questions? </li></ul>
  29. 29. <ul><li>Let’s use the product! </li></ul>
  30. 30. <ul><li>Questions? </li></ul>