The Other Side of the Coin:
De-selecting Material from a
Research Library’s Storage
Facility
Charleston Conference
Novembe...
Outline
• Why de-select?
• Purdue’s experience
– Serials in storage
– Serials from digitized runs
– Books
• Using WorldCat...
Why de-select?
• Easy answer: Recover space
• Real answer:
– Local collection assessment is part of
collection management
...
Why de-select from storage?
• Easy answer Recover space; avoid
construction costs
• Real answer
– See previous slide
– We’...
One research library’s
de-selection experience
5
Purdue University Libraries
• Public university
• 40,000 students
• 12 libraries
• 2 storage facilities
– Central campus r...
Hicks Repository
• Opened in 1982
• SpaceSaver shelving (compact storage)
• 20 miles of shelving (104,000 linear ft)
• 3 f...
Dealing with “Full”
• Withdraw duplicates
• Two unsuccessful weeding
attempts
• Declare moratorium on
transfers (98% full)...
Serials de-selection project
2006-2008
• Short/incomplete runs held entirely in
storage
• Systematic identification
• Quic...
Serials de-selection project
2006-2008
• Criteria
– Relatively short run / few volumes (storage only)
– Publication start ...
List development: WorldCat
Collection Analysis (WCA)
– OCLC product / consortial subscription
– Compare your library’s hol...
List development
– WCA (32 divisions, 500 categories,
7000 subjects)
– Local holdings and locations
– Benchmark libraries’...
Serials de-selection project
2006-2008
Three ranks for each subject list
1. Fit criteria exactly
2. Fit most of the criter...
WorldCat Collection Analysis
14
Selector Review
Final outcome
• Withdrew 36,571 volumes
• Freed 4,892 linear feet
(4.7%)
15
For more details:
Ward, Suzanne M. and Mary C. Aagard. 2008.
The dark side of collection management:
Deselecting serials f...
WorldCat Collection Analysis
Dark Archive Project
2008-
– JSTOR
– Major publisher
• All volumes from all locations (52,224...
Storage Book
De-selection Project 2009-
– 1920-1979
– Held by 5+ consortial partners AND
– Held by 50+ OCLC libraries
– Ad...
Holdin
g
Count
Check All
Clear All
Held by 1 Held by 3 Held by 5 Held by 7 Held by 8 Held by 9
Held
by 10
Held by 2 Held b...
2. Statistical sampling for audit and control 
Author: McRae, T. W. 1933-
Publication: London, New York, Wiley 1974
Docume...
OCLC Title Author(s) ImprintPublisher Physical Description
1264068Princes in the making; Marples, Morris, [1965](London) F...
OCLC Title Author(s) Imprint Publisher LOCATION CALL_NO BROWSES
CHAR
GES
00102152
Quantitative research methods
for busine...
Why involve selectors?
• Depth of subject knowledge
• Circulation isn’t everything
• Retain local interest titles
• Identi...
Weeding in a vacuum:
is it dangerous? No, if …
• Robust Criteria
• Resource sharing (just in time)
• Common titles
24
Next Steps
• Public domain
– Google Books
– HathiTrust
• Support collaborative efforts
25
Collaborative retention of
legacy print collections
• Consortial efforts
• National efforts
– Center for Research Librarie...
What will it take?
• Trust
• Cooperation
• Commitment to
– Retain & maintain certain titles
– Pay / share
27
Discussion? Questions?
28
For more information…..
• Contact Sue Ward: ward@purdue.edu
29
Upcoming SlideShare
Loading in …5
×

The Other Side of the Coin: De-selecting Material from a Research Library’s Storage Facility by Suzanne Ward, Purdue University Libraries

688 views

Published on

Charleston Conference
Thursday, November 4, 2010
5:45 - 6:30 PM

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
688
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
9
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

The Other Side of the Coin: De-selecting Material from a Research Library’s Storage Facility by Suzanne Ward, Purdue University Libraries

  1. 1. The Other Side of the Coin: De-selecting Material from a Research Library’s Storage Facility Charleston Conference November 4, 2010 Suzanne M. Ward Head, Collection Management Purdue University Libraries 1
  2. 2. Outline • Why de-select? • Purdue’s experience – Serials in storage – Serials from digitized runs – Books • Using WorldCat Collection Analysis (WCA) • Next steps & future trends • Q & A 2
  3. 3. Why de-select? • Easy answer: Recover space • Real answer: – Local collection assessment is part of collection management – Huge number of very low use or unused titles – Digital copies increasingly available – National scale: aggregate demand can be met with a reduced inventory 3
  4. 4. Why de-select from storage? • Easy answer Recover space; avoid construction costs • Real answer – See previous slide – We’re all storing the same low use titles 4
  5. 5. One research library’s de-selection experience 5
  6. 6. Purdue University Libraries • Public university • 40,000 students • 12 libraries • 2 storage facilities – Central campus repository (Hicks) – Second repository (light & dark) (Lynn) 6
  7. 7. Hicks Repository • Opened in 1982 • SpaceSaver shelving (compact storage) • 20 miles of shelving (104,000 linear ft) • 3 full-time staff + supervisor + students • Circulated 6,375 items FY 2009/10 • “Full” by 2006 7
  8. 8. Dealing with “Full” • Withdraw duplicates • Two unsuccessful weeding attempts • Declare moratorium on transfers (98% full) 8
  9. 9. Serials de-selection project 2006-2008 • Short/incomplete runs held entirely in storage • Systematic identification • Quick access to consortial copies • Review by subject specialists • Dedicated staff to manage project • Develop de-selection criteria 9
  10. 10. Serials de-selection project 2006-2008 • Criteria – Relatively short run / few volumes (storage only) – Publication start date: 1989 or earlier – Held by at least 2 of 4 benchmark libraries – Held by at least 25 OCLC libraries – Not U.S. government documents – Not in-state publications 10
  11. 11. List development: WorldCat Collection Analysis (WCA) – OCLC product / consortial subscription – Compare your library’s holdings against . . . • Group – Pre-defined consortium – Custom (up to 10 libraries) • Single library (with permission) – Collection building tool 11
  12. 12. List development – WCA (32 divisions, 500 categories, 7000 subjects) – Local holdings and locations – Benchmark libraries’ holdings – Language tiers • English • French, German, Spanish • Other languages 12
  13. 13. Serials de-selection project 2006-2008 Three ranks for each subject list 1. Fit criteria exactly 2. Fit most of the criteria 3. Fit some of the criteria 13
  14. 14. WorldCat Collection Analysis 14 Selector Review
  15. 15. Final outcome • Withdrew 36,571 volumes • Freed 4,892 linear feet (4.7%) 15
  16. 16. For more details: Ward, Suzanne M. and Mary C. Aagard. 2008. The dark side of collection management: Deselecting serials from a research library’s storage facility using WorldCat Collection Analysis. Collection Management 33(4): 272- 287. 16
  17. 17. WorldCat Collection Analysis Dark Archive Project 2008- – JSTOR – Major publisher • All volumes from all locations (52,224) • Current 5 years on shelf • Remove holdings from OPAC • Resource sharing from “e” allowed 17
  18. 18. Storage Book De-selection Project 2009- – 1920-1979 – Held by 5+ consortial partners AND – Held by 50+ OCLC libraries – Add circulation information – Selector review LOW USE, HIGH DUPLICATION ELSEWHERE 18
  19. 19. Holdin g Count Check All Clear All Held by 1 Held by 3 Held by 5 Held by 7 Held by 8 Held by 9 Held by 10 Held by 2 Held by 4 Held by 6 Format Check All Clear All Archival Materials Continually Updated Resources, Electronic Serial Publications, Electronic Archival Materials, Electronic Continually Updated Resources, Microform Serial Publications, Microform Archival Materials, Microform Maps Sound Recordings Articles Maps, Electronic Sound Recordings, Electronic Articles, Electronic Maps, Microform Sound Recordings, Microform Articles, Microform Musical Scores Texts, Electronic Books Musical Scores, Electronic Visual Materials Books, Microform Musical Scores, Microform Visual Materials, Electronic Computer Files Serial Publications Visual Materials, Microform Continually Updated Resources 19
  20. 20. 2. Statistical sampling for audit and control  Author: McRae, T. W. 1933- Publication: London, New York, Wiley 1974 Document: English : Book Libraries Worldwide: 478 | Regional Holdings | State Holdings   CIC Holdings 3. Statistical auditing /  Author: Roberts, Donald M. Publication: New York : American Institute of Certified Public Accountants, 1978 Document: English : Book Libraries Worldwide: 434 | Regional Holdings | State Holdings   PURDUE UNIV CIC Holdings 4. The auditor's reporting obligation; the meaning and implementation of the fourth standard o   Author: Carmichael, D. R. 1941- Publication: New York, American Institute of Certified Public Accountants 1972 Document: English : Book Libraries Worldwide: 411 | Regional Holdings | State Holdings   CIC Holdings 20
  21. 21. OCLC Title Author(s) ImprintPublisher Physical Description 1264068Princes in the making; Marples, Morris, [1965](London) Faber and Faber 211 p. illus. ports. 28 cm. 4073894 Politik der Schulreform im Teufelskreis der Kompromisse. Lengert, Rudolf. [1969](Neuwied a. Rh. u. Berlin) Luchterhand ix 132 p. 21 cm. 1238360 The great investment : a secondary education in a democracy ... / Briggs, Thomas Henry, 1930... Cambridge : Harvard University Press, x, 143 p. ; 18 cm. 66438 New lamps for old; one hundred years of urban higher education Knepper, George W., 1970][Akron, Ohio, University of Akron, 407 p. illus., ports. 28 cm. 454048 New York State and private higher education; report. New York (State). 1968[Albany] 155 p. 26 cm. 1996917 College of the Empire state; a centennial history of the New York State college for teachers at Albany, French, William Marshall, French, Florence Smith, 1944][Albany?] 271 p. 23 cm. 21
  22. 22. OCLC Title Author(s) Imprint Publisher LOCATION CALL_NO BROWSES CHAR GES 00102152 Quantitative research methods for business and economics Balsley, Howard Lloyd, [1970] New York, Random House Hicks Repository 001.424 B 216 Q 1 0 00322798 Decision and control; the meaning of operational research and management cybernetics. Beer, Stafford. 1966 London, New York, Wiley, Hicks Repository 001.424 B 392 D 0 0 00352170 Introduction to quantitative management Brabb, George Jacob, [1968] New York, Holt, Rinehart and Winston Hicks Repository 001.424 B 72 I 0 0 03983113 Today's information for tomorrow's products; an operations research approach, Chacko, George Kuttickal, 1966 Washington, Thompson Book Co., Hicks Repository 001.424 C 344 T 0 0 01307508 Heuristische Planungsmethoden. Weinberg, Franz,. 1969 Berlin, New York, Springer- Verlag, Hicks Repository 001.424 H 484 0 0 00543079 Monte Carlo Simulation in Operations Research Kohlas, Jurg,̈ 1972 Berlin, New York, Springer- Verlag, Hicks Repository 001.424 K 823 M 0 0 22
  23. 23. Why involve selectors? • Depth of subject knowledge • Circulation isn’t everything • Retain local interest titles • Identify special collections titles 23
  24. 24. Weeding in a vacuum: is it dangerous? No, if … • Robust Criteria • Resource sharing (just in time) • Common titles 24
  25. 25. Next Steps • Public domain – Google Books – HathiTrust • Support collaborative efforts 25
  26. 26. Collaborative retention of legacy print collections • Consortial efforts • National efforts – Center for Research Libraries • Shared archiving of print material • Cooperative access • Project management / coordination 26
  27. 27. What will it take? • Trust • Cooperation • Commitment to – Retain & maintain certain titles – Pay / share 27
  28. 28. Discussion? Questions? 28
  29. 29. For more information….. • Contact Sue Ward: ward@purdue.edu 29

×