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Shared E-books from Coast to Coast: Consortial Programs in Florida and the Pacific Northwest


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Sadie Williams (speaker)

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Shared E-books from Coast to Coast: Consortial Programs in Florida and the Pacific Northwest

  1. 1. The Orbis Cascade Alliance 37 academic libraries in ID, OR, & WA – – – – – – – – 6 community colleges 16 private 4-year colleges 14 public 4-year colleges (large & small) 1 Health Sciences institution Total FTE: 258,000 9.2 million titles/28.7 million items Robust interlibrary request/delivery (Summit) Funded by membership dues
  2. 2. Cooperative Vision & E-books? Strategic Vision: “Many libraries, one collection” • YBP ‘preferred vendor’, enabling sharing of acquisitions information up-stream • Shared ILS will take this vision to next level BUT • Individual libraries purchasing single e-book titles or collections • These e-books not available to other Alliance library users
  3. 3. Program Milestones 2010 -Ebook Team formed; EBL and YBP recommended as DDA partners Jan-June 2011 • 15 publishers sign up • YBP profile set up (all subjects; $250 cap) • Workflows mapped for discovery options • Training for public & tech service staff July 2011 – LAUNCH!
  4. 4. Funding • All members participate • Initial funding model patterned on Alliance dues model; later changed to 30% even split/35% FTE/35% materials budget • FY 2012 ($462K) • FY 2013 ($750K) • FY 2014 ($1M) • No increase expected in FY 2015 FY12 FY13 FY14 FY15
  5. 5. DDA Model • Users discover DDA titles in their local catalog, or the Alliance Group Catalog • Free browse for 5 minutes • A Short Term Loan (STL) occurs if the title is used > 5 minutes, or copy/printing content • STL is a “rental” averaging 14% of list • Title is purchased when a predetermined number of STLs occur; there is a negotiated consortial multiplier (5) • STL trigger can be adjusted (we have gone from 5 to 15), or autopurchasing can be suspended
  6. 6. Some Statistics (July 2011-June 2013) • 13,608 titles available to users (19,500 at highest count) • ~ 200 new titles added per week • 1,079 titles purchased • 18,222 titles were accessed 265,584 times (this includes free browsing) • 14,601 titles had 118,692 STLs (incl. owned loans) • % of titles with STLs: FY2012 – 49%; FY2013 – 77% • Average # of STLs per title: FY2012 – 2.54; FY2013 – 2.69 • FY2013 STLs (~70K) = 25% of all Summit loans • $1,182,902.48 spent
  7. 7. From the beginning • • • • YBP selected as Orbis Cascade’s preferred vendor in 2007 Present at ebook discussions from 2009 forward Participated in vendor selection process Orbis Cascade program first consortial DDA program for YBP
  8. 8. Beyond title profiling • YBP developed profile for DDA title pool working with members of the ebook team • Provided data used in vendor selection process • Provided data used to negotiate multiplier • Continue to provide purchasing history data • Developing new tools to support consortial projects
  9. 9. Individual library support • Assist libraries in preventing duplication between DDA and approval or firm ordering • Coordinate approval and DDA coverage • Provide consortial purchase history • Provide full scope of publication information, including print, ebook and DDA availability
  10. 10. New GOBI consortial display
  11. 11. Getting Started Identified a model Identified a multiplier Built platform support for model Publisher negotiations Target DDA pool size & settings
  12. 12. Ongoing Support Workflow support Recommend adjustments to settings Usage reports Continuing discussions with publishers
  13. 13. Current EBL & ebrary Solutions for Consortia 30 programs live in North America LIBRARY Multiplier Limited Loans Easy DDA LIBRARY Act Collectively Spend Separately CONSORTIUM Retrospective DDA LIBRARY LIBRARY Multiplier/Limited Loans
  14. 14. Lessons Learned
  15. 15. Challenges • • • • • • Range of experience with ebooks & DDA among libraries Technical issues Access for non-affiliated users not feasible Publishers can change prices, terms on titles Equitable funding formula Controlling costs
  17. 17. What’s Next? • Continue or modify current model? • Eliminating content not under consideration • Looking at access-weighted options for Business/Management, Computer/IT subjects • Explore alternative/additional models? • Shared ownership continues to be strong value • Adjust funding formula to normalize cost-per-use outliers? • Do not want to disincentivize use
  18. 18. Thank you! For more information, visit the Alliance Ebook Working Group page at Linda Di Biase Joan Thompson Jim Bunnelle Sadie Williams
  19. 19. Considerations for a Consortia Model Publisher Diversity Access or Ownership Size and Budget of Participating Libraries Content Interest Overlap Time and Staff to Manage System Requirements