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Managing Journals by Committee

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Edith Starbuck (speaker), Sharon Purtee (speaker)

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Managing Journals by Committee

  1. 1. Managing Journals by Committee Sharon Purtee Edith Starbuck University of Cincinnati Health Sciences Library
  2. 2. Serials Collection Development In the past: • Cut • Add Now: • • • • • • • Review formats Rights management Cost per use Embargoes Platforms ILL restriction Discovery layers
  3. 3. Does your library have a dedicated serials librarian?
  4. 4. Has your library lost staff?
  5. 5. Year one: 2011 for 2012 subscriptions
  6. 6. Leslie Sharon Charlie Edith
  7. 7. Dear Faculty and Grad Students, Please tell us what journals to buy…
  8. 8. In the mean time… • What to cancel? - print journals! • Ramp up ongoing move from print to online
  9. 9. Compiled list of print journals • Saved as spreadsheet to shared drive • Divided list to look for: • Existing & reliable online sources • Current access, not embargoed
  10. 10. Also… • If print and online subscription, option to cancel print? • Duplication among UC libraries? • If no existing online access, online available? • At what cost?
  11. 11. ILL Requests from Faculty • Clinical Gastroenterol Hepatol 5 • Clinical journal the American Society of Nephro 5 • Clinical Neurosurgery 5 • Clinical Otolaryngology & Allied Sciences 5 Comput Aided Surg 5 • Contrib Microbiol 5
  12. 12. Process • Divided tasks • Set deadlines • Gathered information • Organized in spreadsheets • Met monthly
  13. 13. Just a few spreadsheets…
  14. 14. Cancellations • Cancelled 227 print titles • Next step – • Select new journals
  15. 15. Getting Quotes • • • • Single journal subscriptions Journal packages Contact vendors and jobbers Divide and conquer!
  16. 16. New Journal Decisions • Available online? • Able to unbundle print and online subscriptions? • What’s the increase in cost? • How many faculty journal requests? • Available in a journal package?
  17. 17. New Titles • Spent $70,000 on new titles Such as -
  18. 18. Oops, we can’t do that after all • • • • Changes in provider Only available as print/online package Cost prohibitive to order online version Only available in a package; we wanted one title
  19. 19. Year 1 Assessment: the Pluses • The faculty had a say in what we added to the collection • We engaged them when we had to decide between similar titles • They understood the process better • We were ready to do it all again
  20. 20. Lessons Learned • • • • Start the process earlier Meet more frequently More lead time for actual cancellations Communicate decisions clearly & meet with all involved
  21. 21. Year Two: 2012 for 2013 subscriptions
  22. 22. Now we are 5! Leslie Sharon Charlie Edith Kristen • Newly hired Informationist joined the group
  23. 23. Year 2 Process • Started 2 months earlier • Solicited journal requests • Compiled list of all print titles • ILL most requested • Divide and conquer
  24. 24. Year 2 Changes • Budget flat – now needed to look at online journal subscriptions & databases • Obtained first usage and cost per use for HSL online titles - no mean feat • Intriguing numbers
  25. 25. Some Considerations • As member of a state consortium – no choice but to continue journal packages • University level journal packages – again no choice but to continue
  26. 26. Has your library lost serial or collection funds?
  27. 27. Is your library a member of a consortium?
  28. 28. Cancellations • More print titles • Some online titles • Put other online titles on watch list
  29. 29. Funds for New Journals • Cancellations not enough to cover new title requests • Some new monies available from Academic Health Center reorganization • End of renovation furniture payments
  30. 30. New Titles • Had to balance between clinical and research requests • Included ILL requests > copyright limits • Not as many large package purchases
  31. 31. Year 2: • Faculty & graduate students pleased to be asked for recommendations • Understood & accepted decisions • Online journal usage interesting
  32. 32. More Lessons • Decisions more challenging • More of a balancing act
  33. 33. Year Three: 2013 for 2014 Subscriptions
  34. 34. Prior to Reconvening • Ok – that didn’t work out • As we promised, added back 2 titles • Faculty and ILL delighted
  35. 35. Now we are 5 ½ ! Sharon Leslie Charlie Kristen Peggy Edith
  36. 36. Year 3’s Greatest Challenge
  37. 37. Options Limited • • • • No new funding for journals Very few print titles left to cancel More online subscription cancellations? Reallocate funds?
  38. 38. Year 3 Process • Reassigned monograph funds • Worked with print & online title lists • Assessed online cost per use • Again ILL most requested • Looked at ILL article pub date • Print journal review
  39. 39. Year 3 Changes • Identified ISI Impact Factor and Scopus Evaluation Scoring for each journal title • Checked for top 5 journals in subject areas taught in all 4 colleges
  40. 40. Cancellations • Print titles not directly supporting the curriculum • Print titles not moving from the shelf • Some online titles from watch list • Online journals with increasing cost-peruse ratio • Online low use journals where “buying by the drink” stretched funds further
  41. 41. Does your library primarily use "by the drink" access?
  42. 42. Where do you go for "by the drink" access? a)Publisher b)“Get it Now” c)ILL networks
  43. 43. New Titles • • • • Fewer titles requested, many out of scope Fewer titles added Selected based on journal impact factor Also on ILL requests – weighing cost of subscription vs cost of articles requested
  44. 44. Year 3 • Reaffirmed reliability – restored needed titles • Faculty & grad students continue to appreciate openness of process
  45. 45. Again More Lessons • Not always a match between ILL requests and journal requests • Metrics help difficult decisions & makes the process more transparent
  46. 46. Next Year • Only online journals to cut • New funds are needed to add titles • Cancellations will barely take care of inflation & publisher increases
  47. 47. Hope Ahead? • Newly formed Dean’s Task Force on Collection Funding • Charged to review allocation funding across all libraries • We hope that HSL will benefit from this review & recommendations
  48. 48. Requests Add Cancel After 3 cycles of managing journals by committee, what have we learned? Impact Assess Use Cost
  49. 49. Lesson One If the library does not subscribe to the one journal the faculty member wants, the library doesn’t have enough online journals
  50. 50. More Lessons Faculty & grad students: • Love to be asked what journals to add • Do not know how to find the journals to which the library subscribes • Request titles outside the scope of the collection
  51. 51. Other Considerations • Journal embargos in databases are getting longer • Purchasing individual articles more expensive than buying a subscription • Proxy access is not always included in package subscriptions
  52. 52. Final Lessons • Ground is constantly shifting • Journal management is ever more complex and involved • Open access will not make the process any easier
  53. 53. But we will continue to work together to manage the collection based on use, cost, and impact Librarian Artwork from Marilyn Johnson’s This Book is Overdue
  54. 54. Thank You! Sharon Purtee sharon.purtee@uc.edu Edith Starbuck edith.starbuck@uc.edu University of Cincinnati Health Sciences Library

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