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    1. 1. COMPUTER & POWERPOINT TRAINING 2004 Learning to use “personal confusers”
    2. 2. INTRODUCTION <ul><li>Cesar Camacho </li></ul><ul><li>How many people describe themselves as: </li></ul><ul><ul><li>Beginners </li></ul></ul><ul><ul><li>Intermediate </li></ul></ul><ul><ul><li>Experts </li></ul></ul>
    3. 3. AGENDA <ul><li>Basic computer terminology </li></ul><ul><ul><li>Basic networking terminology </li></ul></ul><ul><li>Powerpoint </li></ul><ul><ul><li>Common problems & solutions </li></ul></ul><ul><ul><li>Key combinations </li></ul></ul><ul><ul><ul><li>Edit Mode </li></ul></ul></ul><ul><ul><ul><li>Show mode </li></ul></ul></ul>
    4. 4. AGENDA <ul><li>Presentation Creation/Editing </li></ul><ul><ul><li>Linking </li></ul></ul><ul><ul><li>Vertical/Horizontal Orientation </li></ul></ul><ul><ul><li>Printing </li></ul></ul><ul><ul><ul><li>Handouts </li></ul></ul></ul><ul><ul><ul><li>Black and White </li></ul></ul></ul><ul><ul><ul><li>X Slides per page </li></ul></ul></ul><ul><ul><ul><li>Notes </li></ul></ul></ul>
    5. 5. AGENDA <ul><li>Photoshow or “Happy Face” Slideshow </li></ul><ul><li>Font Fixing </li></ul><ul><li>Logo/Hold Slide </li></ul><ul><li>Opening Loop </li></ul><ul><li>Animation </li></ul><ul><ul><li>Text </li></ul></ul><ul><ul><li>Pictures </li></ul></ul>
    6. 6. AGENDA <ul><li>Transferring Presentations </li></ul><ul><ul><li>CPU to CPU </li></ul></ul><ul><ul><li>Pitfalls </li></ul></ul><ul><ul><li>Tips </li></ul></ul><ul><ul><li>Tools </li></ul></ul>
    7. 7. AGENDA <ul><li>Display Issues </li></ul><ul><ul><li>Dual/Clone </li></ul></ul><ul><ul><li>DVD or Video Fails to Display </li></ul></ul><ul><ul><li>Music syncing </li></ul></ul>
    8. 8. COMPUTER TERMINOLOGY <ul><li>RAM: </li></ul><ul><ul><li>Volatile memory that is used by Windows to run programs. </li></ul></ul><ul><li>Hard Disk: </li></ul><ul><ul><li>Non Volatile storage used to store programs, Windows and Data files. </li></ul></ul><ul><li>Network Interface Card (NIC) </li></ul><ul><ul><li>“ modem” like device used to connect to high-speed networks/adapters </li></ul></ul>
    9. 9. COMPUTER TERMINOLOGY <ul><li>USB Port </li></ul><ul><ul><li>Universal Serial Bus, connection that allows for up to 127 devices, “hot” switching and plug and play. </li></ul></ul><ul><li>Flash Drive </li></ul><ul><ul><li>Small flash memory storage devices connected via USB ports </li></ul></ul>
    10. 10. COMPUTER TERMINOLOGY <ul><li>HUB: </li></ul><ul><ul><li>“dumb” device to split high-speed access to various devices </li></ul></ul><ul><li>Switch </li></ul><ul><ul><li>“smart” device to split high-speed access to various devices </li></ul></ul>
    11. 11. COMPUTER TERMINOLOGY <ul><li>IP Address </li></ul><ul><ul><li>Unique number needed for a cpu to “talk” to other cpu’s on a network. </li></ul></ul><ul><li>Proxy: </li></ul><ul><ul><li>Intermediary server that allows for access to internet via a Business LAN. </li></ul></ul>
    12. 12. COMPUTER TERMINOLOGY <ul><li>CODECS: </li></ul><ul><ul><li>Drivers that allow for playback of different kinds of video & audio files. </li></ul></ul>
    13. 13. POWERPOINT OPTIONS <ul><li>Click on “Slide Show” Menu </li></ul><ul><li>Choose “Setup Show” </li></ul><ul><li>Make sure “full screen” selected </li></ul><ul><li>Show Slides </li></ul><ul><li>Loop Continously until ‘Esc’ </li></ul><ul><li>Advance Slides </li></ul><ul><li>Performance </li></ul><ul><li>Multiple Monitors </li></ul>
    14. 14. POWERPOINT OPTIONS <ul><li>Choose “Tools” menu </li></ul><ul><li>Choose “Options” </li></ul><ul><li>Select “Save” Tab </li></ul><ul><li>Select “View” Tab </li></ul>
    15. 15. DISPLAY PROBLEMS <ul><li>Presentation won’t display on LCD </li></ul><ul><ul><li>Toggle “Fn” key + F# key or </li></ul></ul><ul><ul><li>Right Click on desktop </li></ul></ul><ul><ul><li>Select “Properties” </li></ul></ul>
    16. 16. DISPLAY PROBLEMS <ul><li>Click on the “Settings” Tab </li></ul><ul><li>Click on “Advanced” button </li></ul><ul><li>Select “Displays” Tab </li></ul><ul><li>Click on “ON” button. </li></ul>
    17. 17. DISPLAY PROBLEM <ul><li>DVD or movie file fails to play on LCD. </li></ul><ul><ul><li>Graphics card isn’t powerful enough. </li></ul></ul><ul><ul><li>Anti-Copying feature built-in </li></ul></ul><ul><ul><li>Did you toggle the VGA output? </li></ul></ul><ul><li>Try lowering resolution </li></ul><ul><li>Toggle VGA output only </li></ul><ul><li>Are codecs installed? </li></ul>
    18. 18. MAC DISPLAYS <ul><li>Open system preferences (Apple logo) </li></ul><ul><li>Select “Displays” icon </li></ul><ul><li>Set both displays to the same resolution and color depth. </li></ul><ul><li>Click arrange tab </li></ul><ul><li>Enable “Display Mirroring” </li></ul>
    19. 19. MAC DISPLAYS <ul><li>G4’s and above require “DVI to VGA adapter” </li></ul><ul><li>Ibooks may require specialized adapter </li></ul>
    20. 20. CPU DISPLAYS PICS SLOWLY <ul><li>Right click on pic </li></ul><ul><li>Choose “format picture” </li></ul><ul><li>Click on “Picture” Tab </li></ul><ul><li>Click on “Compress” button </li></ul><ul><li>Choose Appropriate options </li></ul>
    21. 21. INTERNET ACCESS PROBLEMS <ul><li>How do you know if you’re connected? </li></ul><ul><li>Web pages will load from internet explorer </li></ul><ul><ul><li>Check to make sure that any proxies are disabled. </li></ul></ul><ul><ul><li>Use ipconfig command </li></ul></ul>
    22. 22. IPCONFIG <ul><li>Windows Key + R or </li></ul><ul><li>Click “Start” Button </li></ul><ul><li>Click “run” </li></ul><ul><li>Type “cmd” </li></ul><ul><li>Type “ipconfig” </li></ul><ul><li>Hit “Enter” key </li></ul>
    23. 23. PROXY CONNECTION <ul><li>Click on “Tools” Menu” </li></ul><ul><li>Select “Internet Options” </li></ul><ul><li>Click on the “Connections” Tab </li></ul><ul><li>Click on “Lan Settings” Button </li></ul><ul><li>Make sure “Use a proxy server for your LAN” is unchecked. </li></ul>
    24. 24. POWERPOINT VIEWS <ul><li>NORMAL </li></ul><ul><ul><li>Editing with outline or thumbnail of slides </li></ul></ul><ul><li>SLIDE SORTER </li></ul><ul><ul><li>Thumbnail view of all slides </li></ul></ul><ul><li>SLIDE SHOW </li></ul><ul><ul><li>Mode to display presentation on Full-Screen. </li></ul></ul>
    25. 25. SHORTCUT KEYS <ul><li>CTRL+SHIFT+> </li></ul><ul><ul><li>Increase the font size </li></ul></ul><ul><li>CTRL+SHIFT+< </li></ul><ul><ul><li>Decrease the font size </li></ul></ul><ul><li>SHIFT+F3 (Click on text box or select word) </li></ul><ul><ul><li>Will capitalize First letter </li></ul></ul><ul><ul><li>Capitalize entire word/selection </li></ul></ul><ul><ul><li>Lowercase entire word/selection </li></ul></ul>
    26. 26. SHORTCUT KEYS <ul><li>Slide Show Mode </li></ul><ul><li>CTRL+P </li></ul><ul><ul><li>Redisplay hidden pointer and/or change the pointer to a pen </li></ul></ul><ul><li>CTRL+A </li></ul><ul><ul><li>Redisplay hidden pointer and/or change the pointer to an arrow </li></ul></ul><ul><li>CTRL+H </li></ul><ul><ul><li>Hide the pointer and navigation button immediately </li></ul></ul>
    27. 27. SHORTCUT KEYS <ul><li>Slide Show Mode </li></ul><ul><li>W </li></ul><ul><ul><li>Display a white screen </li></ul></ul><ul><li>B </li></ul><ul><ul><li>Display a black screen </li></ul></ul><ul><li>number +ENTER </li></ul><ul><ul><li>Go to slide number </li></ul></ul><ul><li>Press both mouse buttons for 2 seconds. </li></ul><ul><ul><li>Return to first slide </li></ul></ul>
    28. 28. SHORTCUT KEYS <ul><li>CTRL+X </li></ul><ul><ul><li>Cut selected object </li></ul></ul><ul><li>CTRL+C </li></ul><ul><ul><li>Copy selected object </li></ul></ul><ul><li>CTRL+V </li></ul><ul><ul><li>Paste cut or copied object </li></ul></ul><ul><li>CTRL+Z </li></ul><ul><ul><li>Undo the last action </li></ul></ul><ul><li>CTRL+A </li></ul><ul><ul><li>Select all objects on slide </li></ul></ul><ul><li>CTRL+D </li></ul><ul><ul><li>This will deselect the objects that are currently selected </li></ul></ul>
    29. 29. POWERPOINT EDITING <ul><li>Click on “View” menu </li></ul><ul><li>Click on “Master” Submenu </li></ul><ul><li>Choose “Slide Master” or “Handout Master” or “Notes Master” </li></ul>
    31. 31. POWERPOINT EDITING <ul><li>CTRL+CLICK on the “SlideShow” view icon </li></ul>
    32. 32. POWERPOINT EDITING <ul><li>Select objects, pictures or text box to align </li></ul><ul><li>Click on “Draw” menu </li></ul><ul><li>Choose “Align or Distribute” Submenu </li></ul><ul><li>Choose option </li></ul>
    33. 33. INSERT MOVIE <ul><li>Click on “Insert” Menu. </li></ul><ul><li>Choose “Movies and Sounds” submenu </li></ul><ul><li>Choose “Movie from File” </li></ul><ul><li>Select file by double clicking or selecting “OK” </li></ul>
    34. 34. INSERT MOVIE <ul><li>Choose runtime options </li></ul><ul><li>Position Movie </li></ul><ul><li>Right Click and select “Edit Movie Object” </li></ul><ul><li>Edit options </li></ul>
    35. 35. INSERT PICTURES <ul><li>Click on “Insert” Menu </li></ul><ul><li>Choose “Picture” submenu </li></ul><ul><li>Click on “From File…” menu </li></ul><ul><li>Choose picture to insert. </li></ul>
    36. 36. INSERT MUSIC/SOUND <ul><li>Click on “Insert” Menu </li></ul><ul><li>Choose “Movies and Sounds” submenu </li></ul><ul><li>Select “Sound from file” </li></ul><ul><li>Choose file </li></ul><ul><li>Set options </li></ul>
    37. 37. INSERT MUSIC/SOUND <ul><li>Right Click on “Speaker” icon </li></ul><ul><li>Choose “Edit Sound Object” </li></ul><ul><li>Define options </li></ul><ul><li>Or Choose “Custom Animation” </li></ul><ul><li>Set options </li></ul>
    38. 38. ‘HAPPY FACE’ SLIDESHOW <ul><li>Click “Insert” menu </li></ul><ul><li>Choose “Picture” submenu </li></ul><ul><li>Choose “New Photo Album” </li></ul><ul><li>Click “Insert picture from File/Disk” button </li></ul><ul><li>Choose files </li></ul>
    39. 39. ‘HAPPY FACE’ SLIDESHOW <ul><li>Rearrange pics if necessary </li></ul><ul><li>Toggle “Fit to Slide” </li></ul><ul><li>Click Create </li></ul>
    40. 40. ANIMATION <ul><li>Right Click on object </li></ul><ul><li>Select “Custom Animation” </li></ul><ul><li>Choose predefined effect or create a custom path. </li></ul>
    41. 41. ANIMATION <ul><li>“ Animation Schemes” </li></ul><ul><li>Pre-defined </li></ul><ul><li>Preview them after selecting them. </li></ul>
    42. 42. START IN SLIDESHOW <ul><li>Click on “File” menu </li></ul><ul><li>Choose “Save As” </li></ul><ul><li>Pull down “Save as type” dialog </li></ul><ul><li>Choose “PowerPoint Show *.pps” </li></ul><ul><li>Choose location and save. </li></ul>
    43. 43. FONT FIXING <ul><li>Click on “Format” menu </li></ul><ul><li>Choose “Replace Fonts” </li></ul><ul><li>“ Replace:” is the font you are going to change </li></ul><ul><li>“ With:” is the font that you want it to change to </li></ul>
    44. 44. LINKING <ul><li>Highlight or choose text box </li></ul><ul><li>Right click </li></ul><ul><li>Select “Hyperlink” </li></ul><ul><li>Choose file to link to </li></ul><ul><li>Click on hyperlink during presentation mode. </li></ul>
    45. 45. LINKING <ul><li>Create title slide with links to all presentations </li></ul><ul><ul><li>Be mindful of “Loop continuously until Esc” option </li></ul></ul><ul><li>Each link will start a different presentation </li></ul><ul><li>This takes time, patience and planning </li></ul><ul><ul><li>Only use if you have the time </li></ul></ul><ul><ul><li>Clients are very new to PPT ( clicking just like web surfing!) </li></ul></ul>
    46. 46. TRANSFERRING PRESENTATIONS <ul><li>“ Pack and go” best way to transfer everything </li></ul><ul><ul><li>Unless, using 2003, then “Package for CD” best bet </li></ul></ul><ul><li>Various ways to transfer: </li></ul><ul><ul><li>Floppy </li></ul></ul><ul><ul><li>Burn CD </li></ul></ul><ul><ul><li>Flashdrive </li></ul></ul><ul><ul><li>email </li></ul></ul>
    47. 47. TRANSFERRING PRESENTATIONS <ul><li>CAVEATS: </li></ul><ul><ul><li>Linked files will not be transferred automatically! </li></ul></ul><ul><ul><ul><li>Large sound files usually linked </li></ul></ul></ul><ul><ul><ul><li>Change size for linking under “General Tab” in the “Options” menu, </li></ul></ul></ul><ul><ul><li>Speed difference of CPU’s </li></ul></ul><ul><ul><ul><li>Syncing w/ presentations </li></ul></ul></ul>
    48. 48. TRANSFERRING PRESENTATIONS <ul><li>CAVEATS: </li></ul><ul><ul><li>Fonts </li></ul></ul><ul><ul><ul><li>Correct font may not be installed on presentation CPU </li></ul></ul></ul><ul><ul><ul><li>May not allow copying or editing </li></ul></ul></ul><ul><ul><li>Any files linked to an internal network WILL NOT BE AVAILABLE FROM HOTEL!!! </li></ul></ul><ul><ul><li>If using any files from a CD (audio or video) ensure CD will work from presentation CPU </li></ul></ul><ul><ul><ul><li>Don’t run anything from CD if possible, copy to hard drive! </li></ul></ul></ul>
    49. 49. PACK AND GO <ul><li>Click on “File” menu </li></ul><ul><li>Choose “Pack and Go” </li></ul><ul><li>Click next. </li></ul><ul><li>Choose active presentation </li></ul><ul><li>Choose destination </li></ul>
    50. 50. PACK AND GO <ul><li>Enable “Include linked files” & “Embed TrueType fonts” </li></ul><ul><li>PowerPoint Viewer </li></ul><ul><li>Packaging </li></ul><ul><li>Done! </li></ul>
    51. 51. PACK AND GO <ul><li>Double click on “PNGSETUP.EXE” </li></ul><ul><li>Choose folder to unpack files to. </li></ul><ul><li>Read warning! </li></ul><ul><li>Success! </li></ul>
    52. 52. PACKAGE FOR CD <ul><li>ONLY IN POWERPOINT 2003! </li></ul><ul><li>Click on “File” Menu </li></ul><ul><li>Choose “Package for CD” </li></ul><ul><li>Add Files </li></ul><ul><li>Options </li></ul><ul><li>“ Copy to Folder” or “Copy to CD” </li></ul>
    53. 53. PRINTING <ul><li>Click on “File” menu </li></ul><ul><li>Choose “Print” </li></ul><ul><li>Choose what to print </li></ul><ul><li>Choose Color, Grayscale or B/W </li></ul><ul><li>Handout options </li></ul>
    54. 54. HOLD SLIDE <ul><li>Locate Company’s logo online </li></ul><ul><li>Press the “PrtSrc” key </li></ul><ul><li>Paste (CTRL+V) into Photoshop,paint or PowerPoint </li></ul><ul><li>Adjust background,color,animation </li></ul>
    55. 55. OPENING LOOP <ul><li>Create looping animation or slide show </li></ul><ul><li>Make sure “Loop continuously until Esc” is set. </li></ul><ul><li>Make sure timings advance automatically </li></ul><ul><li>Create hyperlink on main presentation to looping show </li></ul><ul><li>Start Opening Loop by clickin on link. </li></ul><ul><li>When the “Esc” key is pressed, the main show will appear and be ready to go. </li></ul>
    56. 56. Q&A <ul><li>Please ask any questions </li></ul><ul><li>Thank You! </li></ul>
    57. 57. Projects <ul><li>Opening Loop </li></ul><ul><ul><li>Either video or Animated Title slide </li></ul></ul><ul><li>Linking </li></ul><ul><ul><li>Link from one file to another </li></ul></ul><ul><li>Insert Video or “Happy Face” slideshow </li></ul>