Implementation of ERP software to any kind of business processes is utmost crucial phenomenon and it needs serious attention to get it done in proper way. A business goes for an ERP implementation when they want to take their business few steps ahead. For example an ERP implementation is always on account of any business expansion, urge of new demands, improving the efficiency of employees or recurring lapses in current software. The ultimate motive behind any ERP implementation is the overall improvement of a business organization.
8 Different Phases in ERP
Implementation for your Business
No matter, into what business you are, implementation of an ERP is very crucial to achieve the desired
business goal and income. Implementation of an ERP software is not a simple task as it demands ample
time and effort in getting it right. Typically an ERP implementation takes few months or more depending
upon the project size. This is because the ERP software must be implemented, configured, and later
customized according to the need of various business industries
An ERP implementation becomes only successful if it perfectly fits the current business needs and
aspirations. Therefore it is crucial that it gets an adequate amount of time to deliver the final product.
Though the ERP implementation timeline is long, the implementation process can be divided into different
stages making it more manageable.
Here are the different ERP implementation phases
1. Project initiation
The first and foremost step of an ERP implementation is the project initiation phase. During this phase,
the business client contacts the ERP implementation companies/vendors to discuss the project. A
detailed talk is carried between the duo, discussing grass root level information like what industry the
business belong to, what are their requirements, what kinds of customizations are they looking for. Also, a
detail discussion is held on the different module requirements and how to do they seek the benefit out of
it. Once upon, getting the detailed project ideas, the implementation company will assign the best
techno-functional expert to carry the task successfully
2. Gap analysis
Once the discussion is successfully carried, the second step of ERP implementation is to carry
forward a gap analysis. Here the prescribed techno-functional consultant visits the client’s
business unit to understand in detail the shortcomings thereby suggest the best solution to
enhance the business efficiency. The consultant conducts a gap analysis determining the current
business state, the processes involved within and how to turn the ERP software as the optimal
solution for the current business requirement. The gap analysis report will have the inclusions like
company structure, employees in total, the internal departments working within and the
information flow from location to location. In short, the techno-functional consultant makes sure
that he gets the best knowledge of the business verticals to implement the right software for
3. Software customization
A business Requirement Document (BRD) is made at the end of gap analysis and based upon the BRD
prepared, the ERP implementation company will build a team of developers for project execution and the
software customization begins. The developer team starts configuring the software according to the preset
options followed by customizing them with additional features bringing flexibility in work.
Any software should be a test run before the going live. This helps in understanding the shortcomings
or any bugs to be fixed. After the successful software customization, the ERP implementation partner
will go for testing to check whether the codes work properly. This involves both unit testing and
another internal testing.
5. Data migration
Once the successful ERP implementation gets complete, the client urges for data migration. Data
migration is the process of transferring the existing data from the prior software to the newly
implemented one. All pertinent information including the access rights, passwords, etc. will be put in
place here. Integrity checks will also be carried out to make sure the data are successfully transferred
without any mishaps.
6. User acceptance testing
Via User Acceptance testing, the specific users within the company go for a run test of the new ERP software
in parallel to their old software for making sure they achieved what they desired for. This helps in
understanding how far the ERP implementation has been successful and is there any further changes to be
met before the software deployment to ensure the best outcome from new ERP application.
7. User Training
After the successful implementation of ERP, the user will be provided with a training from the side of
consultants, helping them to understand the software workflow. The training will help the end users to
derive the best outcome from software via efficiently using them. The training will be carried in accordance
with the specific functions, e.g. for sales, marketing, accounting, etc. The training is carried either online or
offline, depending on the customer requirement
8. Go live
The new software continues to run in parallel with the old software for the near future. This gives the
business owner peace of mind and helps confirm that there are no issues.
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