Effective use of power point as a presentation


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Effective use of power point as a presentation

  1. 1. Effective Use of Power point as a presentation tool.http://eglobiotraining.com/
  2. 2. http://eglobiotraining.com/ What is a PowerPoint Presentation? http://eglobiotraining.com/ 2
  3. 3. PowerPoint Presentationhttp://eglobiotraining.com/• The term "PowerPoint presentation" was coined whenMicrosoft introduced its software program PowerPoint.•PowerPoint is commonly used by presenters as adigital aid when presenting their topic to anaudience.•Microsoft has called this type of software a"presentation", which is a misnomer.
  4. 4. PowerPoint is probably the most used (andmisused) presentation software program. Microsoftestimates that over 30 million PowerPoint presentations aregiven daily around the globe.Many presenters often forget that they are the presentation that theaudience came to see, not their PowerPoint presentation.http://eglobiotraining.com/
  5. 5. 10 Tips for CreatingSuccessful Presentationshttp://eglobiotraining.com/
  6. 6. 1. Use Key Phrases About Your Topicpresenters use key phrases and include only essentialinformation. Choose only the top three or four pointsabout your topic and make them consistentlythroughout the delivery. Simplify and limit the numberof words on each screen. Try not to use more thanthree bullets per slide. The surrounding space will makeit easier to read. http://eglobiotraining.com/
  7. 7. http://eglobiotraining.com/
  8. 8. 2. Slide Layout is ImportantMake your slides easy to follow. Put the titleat the top of the slide where your audienceexpects to find it. Phrases should read left toright and top to bottom. Keep importantinformation near the top of the slide. Oftenthe bottom portions of slides cannot be seenfrom the back rows because heads are in theway. http://eglobiotraining.com/
  9. 9. 3. Limit Punctuation and AvoidAll Capital LettersPunctuation can needlessly clutterthe slide and the use of all capsmakes statements more difficult toread and is like SHOUTING at youraudience.http://eglobiotraining.com/
  10. 10. 4. Avoid Fancy FontsChoose a font that is simple and easy to read such asArial, Times New Roman or Verdana. Avoid script typefonts as they are hard to read on screen. Use, atmost, two different fonts – perhaps one for headingsand another for content. Keep all fonts large enough(at least 24 pt and preferably 30 pt) so that peopleat the back of the room will be able to easily readwhat is on the screen. http://eglobiotraining.com/
  11. 11. 5. Use contrasting colors fortexts and backgrounds•Dark text on a light background is best, but avoid whitebackgrounds -- tone it down by using beige or another lightcolor that will be easy on the eyes. Dark backgrounds areeffective to show off company colors or if you just want todazzle the crowd. In that case, be sure to make text a lightcolor for easy reading.•Patterned or textured backgrounds can reduce readability oftext.•Keep your color scheme consistent throughout yourpresentation. http://eglobiotraining.com/
  12. 12. 6. Use Slide DesignsEffectivelyWhen using a design theme (PowerPoint 2007)or design template (earlier versions ofPowerPoint), choose one that is appropriate forthe audience. A clean, straightforward layoutis best if you are presenting to businessclientele. Select one that is full of color andcontains a variety of shapes if yourpresentation is aimed at young children.http://eglobiotraining.com/
  13. 13. 7. Limit the Number Of SlidesKeeping the number of slides to aminimum, ensures that the presentation will notbecome too long and drawn out. It also avoidsthe problem of continually changing slidesduring the presentation that can be adistraction to your audience. On average, oneslide per minute is about right.http://eglobiotraining.com/
  14. 14. 8. Use Photos, Charts andGraphsCombining photos, charts and graphs andeven embedding digitized videos withtext, will add variety and keep youraudience interested in the presentation.Avoid having text only slides.http://eglobiotraining.com/
  15. 15. 9. Avoid Excessive Use of SlideTransitions and AnimationsWhile transitions and animations can heighten your audience’sinterest in the presentation, too much of a good thing candistract them from what you are saying. Remember, the slideshow is meant to be a visual aid, not the focus of thepresentation.Keep animations consistent in the presentation byusing animation schemes and apply the same transitionthroughout the presentation. http://eglobiotraining.com/
  16. 16. 10. Make Sure Your PresentationCan Run On Any ComputerUse PowerPoints Package for CD (PowerPoint2007 and 2003) or Pack and Go (PowerPoint 2000and before) feature when burning yourpresentation onto a CD. In addition to yourpresentation, a copy of Microsoft’s PowerPointViewer is added to the CD to run PowerPointpresentations on computers that dont havePowerPoint installed.http://eglobiotraining.com/
  17. 17. Respectfully Submitted to Prof. Erwin M. Globio, MSIT