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Coleman’s Classroom www.clmn.net
Basic Email Etiquette
How to Email Effectively
Coleman’s Classroom www.clmn.net
There’s a RIGHT Way
And
a WRONG way to email?
YOU BET!!!
Coleman’s Classroom www.clmn.net
Why is email etiquette important?
• Email because want something
– Information
– Contact ...
Coleman’s Classroom www.clmn.net
The Basics of Email Etiquette
• Subjects
• Salutation
• Identify
• Main Content
• Closing...
Coleman’s Classroom www.clmn.net
Include a Relevant Subject!
Coleman’s Classroom www.clmn.net
Some Appropriate Subjects
• ESL 201 Question
• Grammar Question
• Missed Class
• Student ...
Coleman’s Classroom www.clmn.net
NEVER leave the
Subject Line Blank!!!
Coleman’s Classroom www.clmn.net
Greet Appropriately!
Coleman’s Classroom www.clmn.net
Some Appropriate Salutations
• Dear Mrs. C
• Hi Mrs. C
• Hello Mrs. C
• Good Morning Mrs....
Coleman’s Classroom www.clmn.net
ALWAYS Start
Email with
Salutation / Greeting!
Coleman’s Classroom www.clmn.net
Write Content!
Coleman’s Classroom www.clmn.net
Content
• Write in Complete Sentences
• Spelling Matters
• Don’t Use All Caps!
• Don’t Us...
Coleman’s Classroom www.clmn.net
Identify Yourself!
Name & Class!
School optional
Coleman’s Classroom www.clmn.net
Ask the Question.
State the Problem.
Give the Information.
Coleman’s Classroom www.clmn.net
Close Well!
Coleman’s Classroom www.clmn.net
Some Appropriate Closings
• Thank you,
• Sincerely,
• Best,
• Have a Good Day,
• Others ?...
Coleman’s Classroom www.clmn.net
Include an
Appropriate Closing!!
Coleman’s Classroom www.clmn.net
ALWAYS
Include
your name!!
Coleman’s Classroom www.clmn.net
Attach Correctly!
Coleman’s Classroom www.clmn.net
Attachments
• Not all computers have the
same software!
• Make sure you are using the
bes...
Coleman’s Classroom www.clmn.net
Which One to Use?
Look at file extension
• Myfile.doc
• Myfile.docX
• Myfile.rtf
Coleman’s Classroom www.clmn.net
• Myfile.doc
• Myfile.docX
• Myfile.rtf
Coleman’s Classroom www.clmn.net
Respond to the Email!
Coleman’s Classroom www.clmn.net
Responding to Email
VERY IMPORTANT!!!!
• Acknowledge Receipt
• Appropriate Responses
Than...
Coleman’s Classroom www.clmn.net
Responding is
just basic courtesy!!
Mrs. Coleman,
I understand now.
Thank you for your qu...
Coleman’s Classroom www.clmn.net
Know the Class Email Policy!
Coleman’s Classroom www.clmn.net
What’s the Professor’s Email Policy?
Every Instructor has a different policy.
Look in the...
Coleman’s Classroom www.clmn.net
Mrs. C’s Email Policy?
I generally respond within 24 hours, even
on the weekend.
If you h...
Coleman’s Classroom www.clmn.net
For More Information
• Email Mrs. C
ccoleman@clmn.net
• Visit Coleman’s Classroom
• www.c...
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A basic review of an effective email process with suggestions for subjects, salutations, content, closing, and attaching files. Created by Coleman's Classroom.

Email Etiquettte

  1. 1. Coleman’s Classroom www.clmn.net Basic Email Etiquette How to Email Effectively
  2. 2. Coleman’s Classroom www.clmn.net There’s a RIGHT Way And a WRONG way to email? YOU BET!!!
  3. 3. Coleman’s Classroom www.clmn.net Why is email etiquette important? • Email because want something – Information – Contact response – ???? • Email can make positive or negative impressions • Email can easily be misinterpreted by your reader
  4. 4. Coleman’s Classroom www.clmn.net The Basics of Email Etiquette • Subjects • Salutation • Identify • Main Content • Closing • Signature • Attachments • Responding
  5. 5. Coleman’s Classroom www.clmn.net Include a Relevant Subject!
  6. 6. Coleman’s Classroom www.clmn.net Some Appropriate Subjects • ESL 201 Question • Grammar Question • Missed Class • Student Question • Other????
  7. 7. Coleman’s Classroom www.clmn.net NEVER leave the Subject Line Blank!!!
  8. 8. Coleman’s Classroom www.clmn.net Greet Appropriately!
  9. 9. Coleman’s Classroom www.clmn.net Some Appropriate Salutations • Dear Mrs. C • Hi Mrs. C • Hello Mrs. C • Good Morning Mrs. C • Others ???
  10. 10. Coleman’s Classroom www.clmn.net ALWAYS Start Email with Salutation / Greeting!
  11. 11. Coleman’s Classroom www.clmn.net Write Content!
  12. 12. Coleman’s Classroom www.clmn.net Content • Write in Complete Sentences • Spelling Matters • Don’t Use All Caps! • Don’t Use Slang / Profanity
  13. 13. Coleman’s Classroom www.clmn.net Identify Yourself! Name & Class! School optional
  14. 14. Coleman’s Classroom www.clmn.net Ask the Question. State the Problem. Give the Information.
  15. 15. Coleman’s Classroom www.clmn.net Close Well!
  16. 16. Coleman’s Classroom www.clmn.net Some Appropriate Closings • Thank you, • Sincerely, • Best, • Have a Good Day, • Others ???
  17. 17. Coleman’s Classroom www.clmn.net Include an Appropriate Closing!!
  18. 18. Coleman’s Classroom www.clmn.net ALWAYS Include your name!!
  19. 19. Coleman’s Classroom www.clmn.net Attach Correctly!
  20. 20. Coleman’s Classroom www.clmn.net Attachments • Not all computers have the same software! • Make sure you are using the best format! • .RTF documents are the most versatile for all systems
  21. 21. Coleman’s Classroom www.clmn.net Which One to Use? Look at file extension • Myfile.doc • Myfile.docX • Myfile.rtf
  22. 22. Coleman’s Classroom www.clmn.net • Myfile.doc • Myfile.docX • Myfile.rtf
  23. 23. Coleman’s Classroom www.clmn.net Respond to the Email!
  24. 24. Coleman’s Classroom www.clmn.net Responding to Email VERY IMPORTANT!!!! • Acknowledge Receipt • Appropriate Responses Thank you. • Follow Email Etiquette Rules
  25. 25. Coleman’s Classroom www.clmn.net Responding is just basic courtesy!! Mrs. Coleman, I understand now. Thank you for your quick response! See you in class, Suzy Q
  26. 26. Coleman’s Classroom www.clmn.net Know the Class Email Policy!
  27. 27. Coleman’s Classroom www.clmn.net What’s the Professor’s Email Policy? Every Instructor has a different policy. Look in the Syllabus for specifics.
  28. 28. Coleman’s Classroom www.clmn.net Mrs. C’s Email Policy? I generally respond within 24 hours, even on the weekend. If you haven’t had a response with the time frame, assume I didn’t get email and send again. Don’t ask if I got the email; resend the email or re-ask the question.
  29. 29. Coleman’s Classroom www.clmn.net For More Information • Email Mrs. C ccoleman@clmn.net • Visit Coleman’s Classroom • www.clmn.net
  • SaraComeaux1

    Oct. 22, 2019

A basic review of an effective email process with suggestions for subjects, salutations, content, closing, and attaching files. Created by Coleman's Classroom.

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