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Coleman’s Classroom www.clmn.net
Basic Email Etiquette
How to Email Effectively
Coleman’s Classroom www.clmn.net
There’s a RIGHT Way
And
a WRONG way to email?
YOU BET!!!
Coleman’s Classroom www.clmn.net
Why is email etiquette important?
• Email because want something
– Information
– Contact response
– ????
• Email can make positive or negative
impressions
• Email can easily be misinterpreted by
your reader
Coleman’s Classroom www.clmn.net
The Basics of Email Etiquette
• Subjects
• Salutation
• Identify
• Main Content
• Closing
• Signature
• Attachments
• Responding
Coleman’s Classroom www.clmn.net
Include a Relevant Subject!
Coleman’s Classroom www.clmn.net
Some Appropriate Subjects
• ESL 201 Question
• Grammar Question
• Missed Class
• Student Question
• Other????
Coleman’s Classroom www.clmn.net
NEVER leave the
Subject Line Blank!!!
Coleman’s Classroom www.clmn.net
Greet Appropriately!
Coleman’s Classroom www.clmn.net
Some Appropriate Salutations
• Dear Mrs. C
• Hi Mrs. C
• Hello Mrs. C
• Good Morning Mrs. C
• Others ???
Coleman’s Classroom www.clmn.net
ALWAYS Start
Email with
Salutation / Greeting!
Coleman’s Classroom www.clmn.net
Write Content!
Coleman’s Classroom www.clmn.net
Content
• Write in Complete Sentences
• Spelling Matters
• Don’t Use All Caps!
• Don’t Use Slang / Profanity
Coleman’s Classroom www.clmn.net
Identify Yourself!
Name & Class!
School optional
Coleman’s Classroom www.clmn.net
Ask the Question.
State the Problem.
Give the Information.
Coleman’s Classroom www.clmn.net
Close Well!
Coleman’s Classroom www.clmn.net
Some Appropriate Closings
• Thank you,
• Sincerely,
• Best,
• Have a Good Day,
• Others ???
Coleman’s Classroom www.clmn.net
Include an
Appropriate Closing!!
Coleman’s Classroom www.clmn.net
ALWAYS
Include
your name!!
Coleman’s Classroom www.clmn.net
Attach Correctly!
Coleman’s Classroom www.clmn.net
Attachments
• Not all computers have the
same software!
• Make sure you are using the
best format!
• .RTF documents are the most
versatile for all systems
Coleman’s Classroom www.clmn.net
Which One to Use?
Look at file extension
• Myfile.doc
• Myfile.docX
• Myfile.rtf
Coleman’s Classroom www.clmn.net
• Myfile.doc
• Myfile.docX
• Myfile.rtf
Coleman’s Classroom www.clmn.net
Respond to the Email!
Coleman’s Classroom www.clmn.net
Responding to Email
VERY IMPORTANT!!!!
• Acknowledge Receipt
• Appropriate Responses
Thank you.
• Follow Email Etiquette Rules
Coleman’s Classroom www.clmn.net
Responding is
just basic courtesy!!
Mrs. Coleman,
I understand now.
Thank you for your quick response!
See you in class,
Suzy Q
Coleman’s Classroom www.clmn.net
Know the Class Email Policy!
Coleman’s Classroom www.clmn.net
What’s the Professor’s Email Policy?
Every Instructor has a different policy.
Look in the Syllabus for specifics.
Coleman’s Classroom www.clmn.net
Mrs. C’s Email Policy?
I generally respond within 24 hours, even
on the weekend.
If you haven’t had a response with the
time frame, assume I didn’t get email
and send again.
Don’t ask if I got the email; resend the
email or re-ask the question.
Coleman’s Classroom www.clmn.net
For More Information
• Email Mrs. C
ccoleman@clmn.net
• Visit Coleman’s Classroom
• www.clmn.net

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