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CARE Ca Program Cycle 2A/B/B Grant Procedures & Requirements

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Procedures and Requirements for California Carpet Stewardship Program Cycle 2 Grantees

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CARE Ca Program Cycle 2A/B/B Grant Procedures & Requirements

  1. 1. Cycle 2A/B/M Grant Program: Procedures and Requirements Reporting and Payment Requests November 5, 2018 California Carpet Stewardship Program Presenting to XX
  2. 2. Presentation to JPA CARE: – Jacy Bolden – Bob Peoples – Abbie Beane – Mike Tinney Cycle 2A/B/M Grant Recipients On Today’s Call Presenting to XX On Today’s Call
  3. 3. Presentation to JPA Description & Discussion: – Eligible Costs by Program – Important Dates by Program – Before Commencing Work – Reporting Requirements – Payment Requests Conclusion & Next Steps Agenda
  4. 4. Eligible Costs • Capital investment, infrastructure and/or equipment used to increase recycled output and/or re-manufacture Tier 2 products using California-generated postconsumer carpet. • Construction, renovation and/or expansion of collection, processing and/or manufacturing facilities to increase recycled output and/or re-manufacture Tier 2 products using California-generated post-consumer carpet. Funds used for collection must improve collection technology or the effectiveness of collection. • Partnerships aimed at establishing or increasing the use of recycled output fiber, calcium carbonate, carpet carcass, commercial broadloom, or other material or component of CA post-consumer carpet waste stream. Ineligible Costs •  Costs incurred prior to 12/1/17 or after the end of the Grant Term. •  Costs associated with incineration, landfilling, WTE, Kiln and CAAF. Projects must adhere to the California waste hierarchy. •  Costs exceeding 5% of the total amount requested for permitting, public education and outreach, indirect costs, overhead and salaries. •  Design and engineering costs greater than 5% of the total grant amount. •  Costs exceeding 10% for sales and marketing •  Costs related to environmental review of the project. •  Purchase of recycled carpet feedstock. •  Purchase of offsets. 2A: Capital Improvement Grants, Eligible/Ineligible Costs
  5. 5. 2A: Capital Improvement Grants, Important Dates DEADLINE TASK 12/21/18, 3/22/19, 6/21/19, 9/20/19 Progress reports due 12/31/19 All expenditures finalized 1/21/20 Final report and payment request due 1/22/20 Grant Term end
  6. 6. Eligible Costs •  Research/investigating the manufacture of existing Tier 2 products using recycled California-generated post-consumer carpet (PCC). •  Testing or certifying new or remanufactured Tier 2 products made from California- generated PCC material. •  Feasibility studies on potential new uses of California-generated PCC material. (Tier 2 products require no further processing before sale to the end user) Ineligible Costs •  Costs incurred prior to 12/1/17 or after the end of the Grant Term. •  Costs associated with incineration, landfilling, WTE, Kiln and CAAF. Projects must adhere to the California waste hierarchy. •  Building and capital asset costs. •  Indirect and overhead costs, including travel, mileage and salaries not directly related to the grant project. •  Public education and outreach. •  Design and engineering costs unrelated to product testing activities. •  Costs related to environmental review of the project. •  Purchase of recycled carpet feedstock. •  Purchase of offsets. 2B: Product Testing Grants, Eligible/Ineligible Costs
  7. 7. 2B: Product Testing Grants, Important Dates DEADLINE TASK 02/08/19, 05/10/19, 08/09/19, 11/08/19 Progress reports due 1/20/20 All expenditures finalized 1/21/20 Final report and payment request due 1/22/20 Grant Term end
  8. 8. Eligible Costs •  Equipment/infrastructure for implementation of new or improvement to existing collection and reuse activities that increase collection and/or reuse. •  Minor improvements to existing collections or reuse facilities. •  Program education and outreach materials. Costs in this category must not exceed 20% of the total project budget, and materials must include the CARE California logo. Ineligible Costs •  Costs incurred prior to the Notice to Proceed letter or after the end of the Grant Term. •  Costs associated with incineration, energy recovery processes (Carpet as Alternative Fuel, kiln or waste-to- energy) and landfilling. •  Purchase of offsets. •  Administrative costs, overhead and salaries. •  Products installed outside the State of California. •  Costs deemed unreasonable by CARE or unrelated to the grant project. 2M: Micro Grants, Eligible/ Ineligible Costs
  9. 9. 2M: Micro Grants, Important Dates DEADLINE TASK 05/10/19 Progress report due 10/30/19 All expenditures finalized 10/31/19 Final report and payment request due 11/01/19 Grant Term end
  10. 10. •  Adjust Budget or Work Plan if needed •  Review Terms and Conditions •  Fill in and sign contract cover sheet •  Fill out Reliable Contractor Declaration if needed •  Sign Security Agreement – for Cycle 2A ONLY •  Fill in Recycling Targets sheet – for Cycles 2A and 2M ONLY Before Commencing Work
  11. 11. Reports should include: –  How funds have been used to date. –  Description of work completed based on work plan –  Project challenges/solutions –  Partnerships established –  Quantities of PCC recycled/collected (by material type for 2A/B), new products –  A plan for collected material according to CA waste hierarchy –  Quantity of PCC sent to landfill, WTE, CAAF, Kiln –  Documentation that the project is utilizing feedstock generated in CA. –  Number of CA jobs created –  Conservation measures met to date, such as MTCO2e avoided –  Project photos. Before and after photos for Cycle 2M. –  Work conducted for future reporting periods –  Any changes to licenses, permits, etc. Four quarterly reports are due. One Report due for Cycle 2M grantees. –  Reports cover activities from the previous quarter Progress Reporting
  12. 12. Report should include: –  A breakdown of how the budget has been met –  Description of work completed based on work plan –  Project challenges/solutions –  Partnerships established –  Quantities of PCC recycled/collected (by material type for 2A/B), new products –  A plan for collected material according to CA waste hierarchy –  Quantity of PCC sent to landfill, WTE, CAAF, Kiln –  Documentation that the project is utilizing feedstock generated in CA. –  Number of CA jobs created –  Conservation measures met to date, such as MTCO2e avoided –  Project photos. –  Any changes to licenses, permits, etc. –  Does the grantee anticipate project impacts beyond the grant term, and if so, what are the impacts in terms of scope and scale? Please quantify anticipated continued increases to recycled output, Tier 2 products, greenhouse gas reductions and related metrics. One Final Report is due –  Report should cover activities from the Grant Term Final Reports
  13. 13. Payment Requests Requirements for Payment: •  Payment Request Form •  Expenditure Summary •  Supporting documents such as invoices, proof of payment •  Vendor Bid Sheet – Cycle 2A ONLY –  Solicit bids from at least 3 vendor or provide sole source justification •  Special payment requests considered •  Payments submitted on a reimbursement basis •  10% retention held until project completion •  Payments made within 45 days; as promptly as possible •  Audit Considerations: Projects subject to audit for up to 3 years; maintain records and supporting documentation
  14. 14. Your participation and input are vital – thank you! Abbie Beane Grants Manager abeane@CarpetRecovery.org (cell) 503-320-4975 Thank You!
  15. 15. •  Visit CARE Online: CarpetRecovery.org •  Join our email list for monthly updates •  Follow us on Twitter: @CarpetRecycle •  Email: CA@CarpetRecovery.org •  Visit CalRecycle Online CalRecycle.ca.gov/carpet Join Our Email List Keep in touch!

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