Portfolio Building


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Presentation given by Carol Brooks, Viki Lagus and Karen Newton at Umbrella conference, Hatfield, July 2009

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Portfolio Building

  1. 1. Portfolio Building Viki Lagus Karen Newton Carol Brooks
  2. 2. Learning outcomes • An understanding of what a portfolio is in this context and why CILIP requires one as submission for its qualifications • Ideas about how to construct your portfolio • Awareness of the types of evidence you can include in your portfolio • Improved awareness of the regulations and assessment criteria • Awareness of support networks available to help you • Confidence to progress towards gaining your CILIP qualification successfully
  3. 3. Why portfolios? • Gather and present evidence • Focus mind on past experience • Beneficial to you and employer – recognising skill and contribution • Aid reflection for appraisal, career change, new job – improved performance and career prospects • Demonstrating your professional judgement in material selected
  4. 4. Chartership criteria • An ability to reflect critically on personal performance and to evaluate service performance • Active commitment to continuing professional development • An ability to analyse personal and professional development and progression with reference to experiential and developmental activities • Breadth of professional knowledge and understanding of the wider professional context
  5. 5. Content of Chartership portfolio • Contents table • Curriculum Vitae (CV), including title and descriptions of the posts you have held • Personal Professional Development Plan (PPDP) • Personal Evaluative Statement (max 1000 words) which (i) explains why you chose the material included in your portfolio (ii) includes outcomes of developmental activities in which you have participated and an evaluation of how they have contributed to your professional development (iii) is cross referenced to other items in your portfolio
  6. 6. Content of Chartership portfolio • Materials selected to show that you understand the objectives of the organisation and information service/products and are able to analyse how effectively these objectives are met • Organisational structure charts, where appropriate • Job Description • Evidence of participation in a mentor scheme
  7. 7. Getting started • Start now and keep a record of everything • Use a box, folder, online tool – whatever suits you • Keep everything - then use your professional judgement to select what is important to include in your portfolio, what shows you in the best professional light • Review your learning/experience regularly – evaluate what happened and how it helped your development
  8. 8. Being evaluative • Where you’ve had training you need to show what outcome there has been, any worthwhile benefits, if it has changed the way you work… • Follow a statement about a developmental activity with what you liked / disliked about it. What would you do differently? • When you make a point say why observation is important, say what problems are (if any), say what you think / feel / believe should happen instead.
  9. 9. Evaluative statement • Be strict about the word limit • Analyse, reflect, evaluate • Be constructively critical • Show awareness of the wider profession and professional community • Show commitment to Continuing Professional Development
  10. 10. Evidence..be selective.. • In selecting the best pieces of evidence you demonstrate professional judgement • Evidence your portfolio can include: – Certificates – Contribution to professional press (book review?) – Training undertaken & evaluation – Reports on events, visits or meetings
  11. 11. Evidence..be selective.. • Evidence your portfolio can include: – Bibliography – Evidence of work based learning (publicity created, emails, enquiries from colleagues or users) – Web pages – Membership of professional networks – Examples of commitment to CPD – Even relevant non-library experience
  12. 12. Structure • Check you have included all essential documents • Create a useful contents page • Divide into clearly marked sections • Be selective: each document should show something unique • Use documents as evidence for more than one area
  13. 13. Presentation • Check in the handbook that you have met all the criteria. • Check other regulations and ensure portfolio meets all requirements, for example – It is word processed in 12pt font – It is single sided – It includes page numbers
  14. 14. Submission of portfolio • Get someone to proof-read your work • Make sure it is securely bound (ring/comb binding is preferred) • Clearly identify your work • Submit correct number of copies • Include appropriate forms • Include correct fee • If in doubt, ask!
  15. 15. Support available • Your mentor • Career Development Group and Candidate Support Officers • CILIP website • Email discussion lists (lis-cilip-reg, lis-cilip-aclip, lis- cilip-reval, and CILIP Communities) • Informal Chartership groups (colleagues, other candidates in your area) • Don’t be afraid to seek advice
  16. 16. CILIP mentors • Mentors are mandatory for Chartership candidates, it is strongly recommended that Certification (ACLIP) and Fellowship candidates have one too • Mentors have both training (initial and ongoing) and support (Mentor Support Network)
  17. 17. Candidate Support Officers • Voluntary and informal network organised by Career Development Group. • At least one CSO in each Division • Role includes: – organising qualifications courses – loaning out successful submissions – reading and commenting on portfolios – offering advice and assistance to individual candidates • Advice is personal, impartial and confidential
  18. 18. • an ability to evaluate personal performance and service performance • an understanding of the ways in which their personal, technical and professional skills have developed through training and development activities and/or through practice • an appreciation of the role of library and information services in the wider community
  19. 19. • Curriculum Vitae (CV) • Personal Statement • Personal Development Plan (PDP) • Supporting letter • Relevant items of evidence to support your application All forms, templates and associated guidance notes can be found at http://www.cilip.org.uk/qualificationschartershi p/FrameworkiofQualifications/certification/cert ificationforms.htm
  20. 20. • Criterion 1: (Candidates must demonstrate) an ability to evaluate personal performance and service performance • Criterion 2: (Candidates must demonstrate) an understanding of the ways in which their personal technical and professional skills have developed through training and developmental activities and/or through practice • Criterion 3: (Candidates must demonstrate) an appreciation of the role of library and information services in the wider community • Please provide an overall assessment of your development and how it has benefited you and/or the service in which you work
  21. 21. Fellowship Portfolios – the difference The Criteria: • Substantial achievement in professional practice • Significant contribution to profession • Active commitment to CPD How do I go back over all those years…? • Review career • Identify highlights • Consider evidence availability • What will make the most impact? • Who might do letters of support? The Evaluative Statement: • 500 words!
  22. 22. What evidence? • Conferences/workshops • Committee/group activity • Special projects • Publications • Training & development • Community work • Outside work activities?
  23. 23. What if you can’t find it all? • Find the easiest first • Select the best (greatest impact) • Review – how much digging down needed
  24. 24. Making the evidence work • Break into manageable chunks/groups • Identify outcomes & impact (for personal statement) • Don’t assume it’s obvious
  25. 25. A look at the criteria: substantial achievement in professional practice • Career highlights • Significant achievements in roles Originality Innovation, Complexity, Large scale • Identify impact
  26. 26. A look at the criteria: significant contribution to profession • Committee/group activity (regional, national etc.) • Presentations • Reports • Publications (not essential) • Any activities with impact beyond job role
  27. 27. A look at the criteria: active commitment to CPD Holistic approach • Qualifications • Attendance at conferences, courses, networking • Professional activities • Support for others e.g. mentoring • Training & development- self and others
  28. 28. Tips to succeed • Check with the CILIP quals office if any queries • Have an up to date CV • Ask your manager/colleagues for feedback • Look at other personal statements • Develop a support group • Get your family/friends on side • Start a file of evidence • Set a target date for collecting your award • Get someone else to read it through
  29. 29. Making it manageable The way to deal with an impossible task is to chop it down into a number of merely very difficult tasks, and break each of them into a group of horribly hard tasks and each one of them into tricky jobs Terry Pratchett
  30. 30. On your marks… • Think about the contribution your professional activity has made to the library and information service you work in? • Start gathering evidence • Register as a candidate • Get yourself a mentor • Start being reflective
  31. 31. Selling yourself
  32. 32. Any Questions