Cover LetterCara ValentineGraduate AssistantCareer Development Centervalentc01@buffalostate.edu
Intro Name Freshman, Sophomore, Junior, Senior, Graduate, Alumni? Major/Minor OR Undeclared Have you ever written a cover letter? What you hope to learn?
Why Cover Letters? Introduces you before the interview Shows a connection to the organization or a person Illustrates your ability to write & communicate Entices the employer to check out your resume(or vise versa depending on hiring manager) Illustrates your desires and passions
What does a cover letter look like?Note: Cover letters should not exceed one page!!
Research, Research, Research!! Who will you be sending the cover letter to. (i.e. hiring manager, humanresources manager, etc.) If advertised position read job description thoroughly! If not advertised, try to find a job description for same or similarcompany Highlight key qualifications/skills they are looking for! Uniqueness of organization Why do you have interest in working for the organization?
Three Types Letter of Application- Written when you are applying for aspecific position that you definitely know is open within thatorganization. Letter of Inquiry-Written when you are contacting anorganization to inquire about possible openings when youare unsure of availabilities. Letter of Referral- Written when someone has suggested thatyou write the letter and agrees to you using their name inthe letter.
Letter of Application Sounds like this:I was pleased to read of your opening for aPersonnel Assistant advertised on the website ofthe Career Development Center at Buffalo StateCollege.
Letter of Inquiry Sounds like this:I am writing to inquire about any specialeducation teaching openings that may beavailable for the school year beginning in Fall2013.
Letter of Referral Sounds like this:Dr. Joseph Smith, Associate Professor of Businessat Buffalo State College, suggested that I contactyou regarding an internship opening within theManagement Trainee Program.Note: Use referral name ONLY if you are given permission by thatindividual AND they hold importance within given organization.
Let’s write a cover lettertogether!!!See Cover Letter Handout!!
Job Advertisement Title: Counselor III Organization: City of Buffalo- Division of Substance Abuse Services Job Description: Provide substance abuse counseling services, including individual, group and family therapy. Maintain ongoing case records. Make appropriate client referrals and linkage. May be required to supervise staff member in the absence of senior counselors. Job Requirements: Must possess good knowledge of theories, principles, practices and techniques used in counseling as it relatedto drug abuse Good knowledge of programs and services related to drug abuse, basic knowledge of drug abuserehabilitation counseling. Bachelor’s Degree, preferably in Counseling 1-2 years of related substance abuse counseling experience To Apply: Send resume to:James O’Connor, Assistant Director of Substance Abuse Services2101 City HallBuffalo, New York 14202 Counseling Theories Working with individuals,groups and family Services related to drugabuse Management Experience
Introduction Intro should focus on hiring authority &organization- NOT YOU! State why you are writing(Application, Referral, Inquire) Capture their attention Show your knowledge
Intro Dear Ms./Mrs./Mr./Dr. (Name): *If you do not have the person’s namedo not write “Dear Sir or Madam” or ‘Gentlemen.” You might address theperson by title, ‘Dear Personnel Manager” or by organization, “Dear(Name of Organization) Representative.”Dear Mr. O’Connor:I am writing in response to the Counselor III position advertised onBuffalo Sate College’s Career Development Center website. I amexcited about the opportunity to provide substance abusecounseling, case management, and prevention and educationalprograms to the Buffalo community. Counseling individualsinvolved in the COURTS program would provide me with theopportunity to give urban youth another chance at success.
Body 1-2 paragraphs Focus on YOU, the candidate Show how your qualifications match their needs (USE JOBDESCRIPTION & JARGON FROM YOUR FIELD!!!) Highlight a few points about your background that may not be onresume Emphasize things in your resume Avoid first person…I did, I have, I want
Body Example:As an intern at BryLin Hospital, I was successful in developing andapplying my knowledge of substance abuser rehabilitationcounseling theories. Here, I conducted individual, family and groupsessions with a case load of 35 clients and was able to maintain up-to-date case files as a result of my strong organization skills. Inaddition to my regular case load, I was required on many occasionsto meet with clients in the absence of co-workers and supervisors. Ihave also become familiar with community referral courses whereclients can seek services after they are discharged. Counseling Theories Working with individuals, groups andfamily Services related to drug abuse Management Experience
Conclusion Write a summary of why you would be a good fit for theposition applying for. Use points from body and summarize! Request action to be taken State follow up Thank You Avoid wishing or wanting Ex. I am confident that my qualifications
Conclusion Example In addition to my academic and hands-on experience, my militarybackground instilled leadership and dedication. I am committed tohelping others while providing a high standard of service. I will contactyou during the week of March 18th to speak with you further about thisopportunity. Thank you for your time and consideration. Other Examples I would like to meet with you to discuss the possibility of teaching in yourdistrict, and will call you the week of June 3rd to arrange a meeting. My knowledge of consumer issues, combined with my enthusiasm for publicservice, makes me an excellent candidate for this position. If I have not heard fromyou by the 23rd, I will contact you regarding the status of my application I will be in your area after July 1st and would welcome the opportunity to discuss mycandidacy. I will call then regarding a possible meeting.
Format 1 http://www.buffalostate.edu/offices/cdc/pdffiles/coverletters07/application2.pdf
Format 2 http://www.buffalostate.edu/offices/cdc/pdffiles/coverletters07/application1.pdf
Do’s & Don’tsDo Always send a cover letter witha resume (even if they don’task for one) Keep it one page in length If asked to give salaryrequirements, we advise togive a range Generate Interest- read resumeor get an interview Create positive impression!!! RelocationDo Not Send form letter Talk about what thecompany can do for you Be cute, humorous or overlypushy Start letter with a question Apologize for poor gradesor lack of experience Have typo’s or grammaticalerrors
Other Examples on CDC Website http://bsccdc01.buffalostate.edu/cdc/cdc_home.php
Thank You Letter ALWAYS, ALWAYS, ALWAYS Send a follow upthank you letter after EVERY interview!!! Can be and most are sent via email Short, sweet and too the point Reiterate positive points made in interview orhighlight something you forgot to mention
Example:Your AddressCity, State ZipDateIndividuals NamePositionOrganization NameAddressCity, State ZipDear __________:I appreciated the opportunity to talk with you at _____. The information you shared with me about(organization name) was excellent, and I am excited about the possibility of applying my education andexperience to the position we discussed.(Write a sentence or two here whose purpose is to recall, accent or supply an afterthought to informationexpressed at the interview.)If I can provide you with any additional information, please let me know. I look forward to hearing from youvery soon.Sincerely,(Your signature)Your typed name
Questions???Email me anytime:email@example.com