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Time-management exercise from Get Productive!


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Work Out Where Your Actions Are Taking You. This simple, effective time-management exercise from the book Get Productive will only take you a few minutes but could save you hours in the long run! It will help you understand where you are currently spending your time and help you set goals for how you want to spend your time in the future. Get Productive is a brand new book from executive coach Magdalena Bak-Maier which will show you how to be more effective and get the results you want.
Get Productive will help you to:
• Identify key time drains
• Develop a focused mind
• Apply 13 proven productivity strategies
• Become creative, flexible & resilient
• Improve your communication and encourage productivity in others

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Time-management exercise from Get Productive!

  1. 1. FREEMan Time agem Exer ent cise
  2. 2. Make time count‘Packed full of practical, insightful exercises, supercharging your energy to power through any productivity roadblocks’ Guy Browning, The GuardianAlways feel like there are never enough hours in the day?Constantly missing deadlines? Buried under an ever-growingmountain of work? You don’t need to increase your hours;you need to increase your productivity! Let executive coachMagdalena Bak-Maier teach you how to make your time count.Get Productive will help you to: Identify key time drains Develop a focused mind Apply 13 proven productivity strategies Become creative, flexible & resilient Improve your communication and encourage productivity in othersbuy today from your favourite bookstore Available in print and e-book format
  3. 3. Please feel free to post this FREE Man Time agem Exer ent cise on your blog or website, or email it to anyone you think would enjoy it! Thank you. Extracted from Get Productive published in 2012 by Capstone Publishing Ltd (a Wiley Company), The Atrium, Southern Gate, Chichester, West Sussex, PO19 8SQ. UK. Phone +44(0)1243 779777 Copyright © 2012 Magdalena Bak-Maier All Rights Reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical,photocopying, recording, scanning or otherwise, except under the terms of the Copyright, Designs and Patents Act 1988 or under the terms of a licence issued by the Copyright Licensing Agency, 90 Tottenham Court Road, London, W1T 4LP, UK, without the permission in writing of the Publisher. Requests to the Publisher should be addressed to the Permissions Department, John Wiley & Sons Ltd, The Atrium, Southern Gate, Chichester, West Sussex, PO19 8SQ, England, or emailed to
  4. 4. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOUO ne of the key bits of awareness required to create amazing results is an explicit understanding of your regular patterns of activities. Knowing how you spend yourtime in practice is invaluable in being able to make conscious decisions about yourfuture and often about what you choose to do in the present. When you look at howyou spend time now in comparison to how you would like your day to look ideally, youcan begin to make specific changes that will create the results you desire. In fact, oftenthe mind is doing that automatically, except that when the process is taking place inour subconscious state, the result takes longer and it can be difficult to believe thatchange is possible. Time Travel is a useful exercise to help generate this information in a clear way, asit highlights what you are moving towards unconsciously or whether you are stuck.When you see what is happening, your brain can begin to make decisions about whatto do. The exercise is based on the belief that you are always aiming to create a statewhich meets your needs, values and goals and which makes you happy. Any patterns,positive or negative, that are revealed in this exercise are worth exploring. Patterns ortrends provide rich information for making positive adjustments sooner. 4
  5. 5. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOUTime Travel Exercise Consider what your day looks like over a 24-hour period using the circles over page. Sketch your typical work and leisure day. Half of the circle is twelve hours, a quarter is six hours, and so on. To generate a picture of where time goes at the moment, begin by filling in/shading the typical values of time you devote to the following activities: sleep work personal hygiene meals travel/commute shopping chores/tasks wellbeing activities such as sports, hobbies learning time with others. If there are other things you do, please account for them in your circles. Once you have a wheel showing where your time goes, you will be able to see how much free time is left (if any). 5
  6. 6. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOU Work day Leisure day 6
  7. 7. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOU How satisfied are you with your circles in terms of how you spend Notes: your time, from 0 (completely dissatisfied) to 10 (very satisfied)? Note down any small changes you may wish to make. 7
  8. 8. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOU You are now ready for time travel as you look back and forward at the same picture. Looking back What did each day look like two, three, five years ago? Pick a time that makes most sense for you. You may pick more than one and repeat the exercise for both time periods from the past. Work day Leisure day What has changed and what remains the same in the way you spend your work and leisure time between the past and now? What does this reveal for you in terms of your habits, needs or patterns, good and bad? 8
  9. 9. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOU Looking forward How will the picture look a year, two, three, five years from now in your opinion? Again, pick a time frame that fits your circumstances. Work day Leisure day 9
  10. 10. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOUGo back through each pair of circlesand see how closely they correspond to Notes:your ideal way of spending your workand leisure time. If you had to go aroundyour circles and assign smiley faces tothese activities and their time allocation,would you find any frowns and why?What do you want to do to change this? 10
  11. 11. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOUREFLECTIVE QUESTIONS What is similar and different between work and leisure days? Are you getting enough rest? Is there anything that tends to fragment or otherwise negatively impact on your work or leisure days? If so, what do you want to do about it? What actions can you take to improve how you spend time now in order to achieve what you want in your future? Have you got something that either adds joy and happiness to your life or helps you sustain your energy in your work and leisure day? If not, what could that be? 11
  12. 12. 15WORK OUT WHERE YOURACTIONS ARE TAKING YOU TAKEAWAY LESSONSBeing able to see clearly what is happening to you over time by becoming aconscious observer provides a powerful new window of awareness. Hopefully theTime Travel exercise has helped you identify specific preferences for activities and timeallocations (desirable and less desirable), patterns of behaviour you adopt over timeand in some cases the optimal lifestyle that you are trying to create. The informationyou have gained will provide you with a good picture of the life you are creating. Is itthe life you want? If not, change it! Hopefully your trajectory and trend is a positive one, i.e. your work and leisure timesare staying constantly good or are improving. Many people find that they are alwaysmoving towards what they truly want. The speed and the boldness of the moves,however, can often be severely hampered by unhelpful beliefs, deep fears, lack ofsafety and past failures. Life is designed to be actually pretty amazing. It takes courageand conscious decisions to make it so. Do you like how you spend your time? If not,change it! If yes, well done you! 12
  13. 13. About the AuthorDr. Magdalena Bak-Maier is a highly sought after Organisational andIndividual Development Specialist, Neuroscientist, Learning Expert,Executive Coach, Trainer and Speaker, with over 10 years experiencein the field of consulting, training and developing people with top-tier organisations and highly intelligent and creative professionalsincluding renown scientists, artists and global social entrepreneurs.Magdalena’s productivity training has been used at the London Schoolof Economics, on the Imperial business School MBA Programme, atthe Royal College Of Music and at KLM/AirFrance. She has personallytrained over 5000 people in professional effectiveness, communicationand authentic leadership. She runs her own training and coachingpractice including regular workshops and development programmesas well as a bespoke consultancy service.Magdalena has a BSc from NYU and a PhD in Neuroscience fromCaltech. She is a professionally qualified coach and full member ofthe Association for Coaching (MAC) as well as an accredited NLPpractitioner. She is currently working on a series of articles forThe Times Higher Education. 13
  14. 14. Get yourcopy today.Give yourselfthe gift oftimefor more info