Pre petitioningorientation

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  • Pre petitioningorientation

    1. 1. ALPHA PHI OMEGA Pre-Petitioning Orientation
    2. 2. WELCOME! Let’s talk
    3. 3. WHAT’S TO COME?
    4. 4. WHAT’S TO COME?
    5. 5. WHAT’S TO COME?• Introductions
    6. 6. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group
    7. 7. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group• Fraternity Structure
    8. 8. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group• Fraternity Structure• Controlling Body
    9. 9. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group• Fraternity Structure• Controlling Body• Process in Becoming a Chartered/Rechartered Chapter
    10. 10. WHAT’S TO COME?
    11. 11. WHAT’S TO COME?• History, principles, traditions and practice
    12. 12. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies
    13. 13. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies• Membership Policies
    14. 14. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies• Membership Policies• Goal-Setting
    15. 15. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies• Membership Policies• Goal-Setting• Handling Non-Performers
    16. 16. WHAT’S TO COME?
    17. 17. WHAT’S TO COME?• Conflict Resolution
    18. 18. WHAT’S TO COME?• Conflict Resolution• Communication
    19. 19. WHAT’S TO COME?• Conflict Resolution• Communication• Recruiting
    20. 20. WHAT’S TO COME?• Conflict Resolution• Communication• Recruiting• The Rest
    21. 21. INTRODUCTIONS
    22. 22. INTRODUCTIONS
    23. 23. INTRODUCTIONS• Name
    24. 24. INTRODUCTIONS• Name• Current Position
    25. 25. INTRODUCTIONS• Name• Current Position• Initiating Chapter
    26. 26. INTRODUCTIONS• Name• Current Position• Initiating Chapter• Path you took here
    27. 27. INTRODUCTIONS• Name• Current Position• Initiating Chapter• Path you took here• Why are you here and helping this group succeed?
    28. 28. WHO AM I?
    29. 29. WHO AM I?
    30. 30. WHO AM I?• Candace Ann Barnhill
    31. 31. WHO AM I?• Candace Ann Barnhill• Section 41 Chair
    32. 32. WHO AM I?• Candace Ann Barnhill• Section 41 Chair• Alumni Volunteer
    33. 33. WHO AM I?• Candace Ann Barnhill• Section 41 Chair• Alumni Volunteer• AEZ Alumna
    34. 34. WHO AM I?• Candace Ann Barnhill• Section 41 Chair• Alumni Volunteer• AEZ Alumna• I’m here to help because I believe in the fraternity and in the ability of students to make more of their college careers than society expects of them. (Plus it’s just insane levels of fun!)
    35. 35. WHO ARE YOU?
    36. 36. WHO ARE YOU?
    37. 37. WHO ARE YOU?• Name• Current Position• Initiating Chapter• Path you took here• Why are you here and helping this group succeed?
    38. 38. WHY A PETITIONING GROUP?
    39. 39. WHY A PETITIONING GROUP?
    40. 40. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega
    41. 41. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega• Learn about chapter structure
    42. 42. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega• Learn about chapter structure• Recruit
    43. 43. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega• Learn about chapter structure• Recruit• Learn about fraternity Structure
    44. 44. WHY A PETITIONING GROUP?
    45. 45. WHY A PETITIONING GROUP?• Develop the chapter to come
    46. 46. WHY A PETITIONING GROUP?• Develop the chapter to come • processes
    47. 47. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs
    48. 48. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs • structure
    49. 49. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs • structure • attitudes
    50. 50. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs • structure • attitudes • culture
    51. 51. WHAT’S THE DIFF?
    52. 52. WHAT’S THE DIFF?•A petitioning group is just a new chapter, right?
    53. 53. WELL, NO.
    54. 54. A PETITIONING GROUP:
    55. 55. A PETITIONING GROUP:• Will become a chapter
    56. 56. A PETITIONING GROUP:• Will become a chapter• Has special abilities
    57. 57. A PETITIONING GROUP:• Will become a chapter• Has special abilities • Rolling recruitment
    58. 58. A PETITIONING GROUP:• Will become a chapter• Has special abilities • Rolling recruitment • Developing new member education program
    59. 59. A PETITIONING GROUP:• Will become a chapter• Has special abilities • Rolling recruitment • Developing new member education program • Developing bylaws
    60. 60. A CHAPTER:
    61. 61. A CHAPTER:• Only initiates once a semester/year
    62. 62. A CHAPTER:• Only initiates once a semester/year• Conductsa formal six- to 10-week new member education program each recruitment period
    63. 63. A CHAPTER:• Only initiates once a semester/year• Conductsa formal six- to 10-week new member education program each recruitment period• Forms committees to review and propose changes to bylaws, policies, or anything that alters the chapter
    64. 64. FRATERNITY STRUCTURE
    65. 65. FRATERNITY STRUCTURE
    66. 66. FRATERNITY STRUCTURE• National Board of Directors
    67. 67. FRATERNITY STRUCTURE• National Board of Directors• Regions and Sections
    68. 68. NATIONALBOARD OF DIRECTORS
    69. 69. NATIONALBOARD OF DIRECTORS
    70. 70. NATIONAL BOARD OF DIRECTORS• National Board of Directors
    71. 71. NATIONAL BOARD OF DIRECTORS• National Board of Directors • Elected positions
    72. 72. NATIONAL BOARD OF DIRECTORS• National Board of Directors • Elected positions • Appointed positions
    73. 73. NATIONAL BOARD OF DIRECTORS• National Board of Directors • Elected positions • Appointed positions • Other
    74. 74. ELECTED BOARD POSITIONS
    75. 75. ELECTED BOARD POSITIONS
    76. 76. ELECTED BOARD POSITIONS• President
    77. 77. ELECTED BOARD POSITIONS• President• Vice President
    78. 78. ELECTED BOARD POSITIONS• President• Vice President• Six Program Directors
    79. 79. ELECTED BOARD POSITIONS• President• Vice President• Six Program Directors• Eleven Regional Directors
    80. 80. APPOINTED BOARD POSITIONS
    81. 81. APPOINTED BOARD POSITIONS
    82. 82. APPOINTED BOARD POSITIONS• National Legal Council
    83. 83. APPOINTED BOARD POSITIONS• National Legal Council• National Archivist
    84. 84. APPOINTED BOARD POSITIONS• National Legal Council• National Archivist• International Relations Director
    85. 85. OTHER BOARD POSITIONS
    86. 86. OTHER BOARD POSITIONS
    87. 87. OTHER BOARD POSITIONS• National Executive Director
    88. 88. OTHER BOARD POSITIONS• National Executive Director• Past National Presidents
    89. 89. OTHER BOARD POSITIONS• National Executive Director• Past National Presidents• Boy Scouts of America Representative
    90. 90. OTHER BOARD POSITIONS• National Executive Director• Past National Presidents• Boy Scouts of America Representative• Life Members of the Board
    91. 91. EVERYONE VOTES... EXCEPT:
    92. 92. EVERYONE VOTES... EXCEPT:
    93. 93. EVERYONE VOTES... EXCEPT:• National Executive Director
    94. 94. EVERYONE VOTES... EXCEPT:• National Executive Director• People in appointed positions
    95. 95. REGIONS AND SECTIONS
    96. 96. REGIONS AND SECTIONS
    97. 97. REGIONS AND SECTIONS• Administrative entities
    98. 98. REGIONS AND SECTIONS• Administrative entities• Boundaries will move as necessary
    99. 99. REGIONS AND SECTIONS• Administrative entities• Boundaries will move as necessary• Have their own conferences
    100. 100. REGIONS
    101. 101. REGIONS
    102. 102. REGIONS• Elect their own Regional Directors at the National Convention
    103. 103. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members
    104. 104. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members• Numbered I to XI from East to West coasts
    105. 105. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members• Numbered I to XI from East to West coasts• Conference occurs every odd-numbered year in the fall
    106. 106. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members• Numbered I to XI from East to West coasts• Conference occurs every odd-numbered year in the fall• Votingat conference includes awards, bylaws, program areas, next conference host, etc., that will affect the region.
    107. 107. SECTIONS
    108. 108. SECTIONS
    109. 109. SECTIONS• Elect their own Sectional Chairs at the Section Conference
    110. 110. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members
    111. 111. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members• Numbered 1 to 99 from West to East coasts
    112. 112. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members• Numbered 1 to 99 from West to East coasts• Conference occurs every Spring, but can happen every semester
    113. 113. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members• Numbered 1 to 99 from West to East coasts• Conference occurs every Spring, but can happen every semester• Votingat conference includes awards, bylaws, program areas, next conference host, etc., that will affect the section.
    114. 114. CONTROLLING BODY
    115. 115. THE NATIONALCONVENTION
    116. 116. THE NATIONAL CONVENTION• Chieflyactive members, but also any voting member of the National Board of Directors.• Determines fees, names and rituals
    117. 117. PROCESS
    118. 118. PROCESS
    119. 119. PROCESS• Submit legislation
    120. 120. PROCESS• Submit legislation• Committee
    121. 121. PROCESS• Submit legislation• Committee• Voice
    122. 122. PROCESS• Submit legislation• Committee• Voice• Vote
    123. 123. LEGISLATION
    124. 124. LEGISLATION
    125. 125. LEGISLATION• Any member can submit legislation
    126. 126. LEGISLATION• Any member can submit legislation • Amendments to governing documents should be submitted and received by national headquarters 90 days or more prior to the convention to allow prior notice to chapters.
    127. 127. LEGISLATION• Any member can submit legislation • Amendments to governing documents should be submitted and received by national headquarters 90 days or more prior to the convention to allow prior notice to chapters. • Resolutionsare preferred to arrive at headquarters 90 days or more prior to the convention, but can be submitted at any time.
    128. 128. COMMITTEE
    129. 129. COMMITTEE
    130. 130. COMMITTEE• Every piece of legislation gets a reference committee
    131. 131. COMMITTEE• Every piece of legislation gets a reference committee • Committees are made up of student voting delegates (unless an advisor is the only chapter representative)
    132. 132. COMMITTEE• Every piece of legislation gets a reference committee • Committees are made up of student voting delegates (unless an advisor is the only chapter representative) • Committees meet during the first two days of convention
    133. 133. COMMITTEE
    134. 134. COMMITTEE• Committees will do one of three things to legislation:
    135. 135. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is
    136. 136. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is • Pass it up to the floor with revisions
    137. 137. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is • Pass it up to the floor with revisions • Allrevisions must remain within the scope of the original legislation
    138. 138. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is • Pass it up to the floor with revisions • Allrevisions must remain within the scope of the original legislation • Not pass it to the floor (recommend the legislation not pass)
    139. 139. VOTE
    140. 140. VOTE
    141. 141. VOTE• Twovotes per active chapter, one per voting board member and one per regional alumni voting delegate
    142. 142. CHAPTER VOTE
    143. 143. CHAPTER VOTE
    144. 144. CHAPTER VOTE• Active chapters get one vote per voting delegate unless there is only one student at the conference, then that student will get both votes.
    145. 145. CHAPTER VOTE• Active chapters get one vote per voting delegate unless there is only one student at the conference, then that student will get both votes. • If a chapter sends two students, but only one is a voting delegate, the chapter forgoes its second vote.
    146. 146. CHAPTER VOTE• Active chapters get one vote per voting delegate unless there is only one student at the conference, then that student will get both votes. • If a chapter sends two students, but only one is a voting delegate, the chapter forgoes its second vote. • Chapters determine how to select their voting delegates.
    147. 147. VOICE
    148. 148. VOICE
    149. 149. VOICE• Petitioning groups have voice on the assembly floor, but no vote
    150. 150. VOICE• Petitioning groups have voice on the assembly floor, but no vote •a petitioning group may send two representatives to the national assembly
    151. 151. VOICE• Petitioning groups have voice on the assembly floor, but no vote •a petitioning group may send two representatives to the national assembly• All section chairs have voice on the floor, but no vote
    152. 152. NATIONALBOARD OF DIRECTORS
    153. 153. NATIONAL BOARD OF DIRECTORS• Acts on behalf of the National Convention between conventions
    154. 154. NATIONALBOARD OF DIRECTORS
    155. 155. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session.
    156. 156. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference
    157. 157. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference • Second meeting held in Kansas City
    158. 158. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference • Second meeting held in Kansas City • Third meeting held in the national conference host city for that year
    159. 159. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference • Second meeting held in Kansas City • Third meeting held in the national conference host city for that year • Fourth meeting location is at the discretion of the board
    160. 160. NATIONALBOARD OF DIRECTORS
    161. 161. NATIONAL BOARD OF DIRECTORS• We are allowed to observe board meetings unless convened in executive session
    162. 162. NATIONAL BOARD OF DIRECTORS• We are allowed to observe board meetings unless convened in executive session • Generally, anything brought up to the board goes through a region director
    163. 163. NATIONALBOARD OF DIRECTORS
    164. 164. NATIONAL BOARD OF DIRECTORS• Adopts budgets, selects namesakes, etc.
    165. 165. NATIONAL BOARD OF DIRECTORS• Adopts budgets, selects namesakes, etc.• Hasan executive committee that is empowered to act for the board in an emergency situation between sessions
    166. 166. NATIONAL BOARD OF DIRECTORS• Adopts budgets, selects namesakes, etc.• Hasan executive committee that is empowered to act for the board in an emergency situation between sessions • Ourcurrent Region VII director, Cole Robertson, is a member of this executive committee
    167. 167. PROCESS TO BECOME ACHARTERED/RECHARTERED CHAPTER
    168. 168. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Is the same for charter or recharter
    169. 169. PROCESS TO BECOME ACHARTERED/RECHARTERED CHAPTER
    170. 170. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group
    171. 171. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group
    172. 172. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group
    173. 173. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    174. 174. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    175. 175. PROSPECTIVE GROUP
    176. 176. PROSPECTIVE GROUP
    177. 177. PROSPECTIVE GROUP• Extensionsponsor works with school officials and a few students to create an extension group on campus
    178. 178. PROSPECTIVE GROUP• Extensionsponsor works with school officials and a few students to create an extension group on campus• Group meets, learns about the fraternity and chartering process, and recruits members
    179. 179. PROSPECTIVE GROUP
    180. 180. PROSPECTIVE GROUP• Checklist:
    181. 181. PROSPECTIVE GROUP• Checklist: • Written campus permission
    182. 182. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview
    183. 183. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview • Fraternity orientation
    184. 184. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview • Fraternity orientation • Written fraternity approval
    185. 185. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview • Fraternity orientation • Written fraternity approval • Student interest (proven)
    186. 186. PROSPECTIVE GROUP
    187. 187. PROSPECTIVE GROUP• Checklist (continued):
    188. 188. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned
    189. 189. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned • Allmembers sign Risk Management and Membership Policies
    190. 190. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned • Allmembers sign Risk Management and Membership Policies • Complete the Interest Group checklist
    191. 191. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned • Allmembers sign Risk Management and Membership Policies • Complete the Interest Group checklist • National Officer confirmation of Interest Group status
    192. 192. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    193. 193. INTEREST GROUP
    194. 194. INTEREST GROUP
    195. 195. INTEREST GROUP• Continues to recruit members and learn about the fraternity
    196. 196. INTEREST GROUP• Continues to recruit members and learn about the fraternity• Develops an officer structure
    197. 197. INTEREST GROUP• Continues to recruit members and learn about the fraternity• Develops an officer structure• Develops a bylaws draft to include with petitioning group application
    198. 198. INTEREST GROUP• Continues to recruit members and learn about the fraternity• Develops an officer structure• Develops a bylaws draft to include with petitioning group application• Plans service, leadership and fellowship events
    199. 199. *QUICK ASIDE: EVENTS
    200. 200. *QUICK ASIDE: EVENTS• Document as you go!
    201. 201. *QUICK ASIDE: EVENTS• Document as you go! • Take your paperwork to every event
    202. 202. *QUICK ASIDE: EVENTS• Document as you go! • Take your paperwork to every event • Log attendance, hours and event
    203. 203. *QUICK ASIDE: EVENTS• Document as you go! • Take your paperwork to every event • Log attendance, hours and event • Write report on site, in the car, or immediately upon return
    204. 204. INTEREST GROUP
    205. 205. INTEREST GROUP• Works with big brother chapter
    206. 206. INTEREST GROUP• Works with big brother chapter • See how they organize, execute, and report their projects and plans
    207. 207. INTEREST GROUP
    208. 208. INTEREST GROUP• Builds the bonds of brotherhood
    209. 209. INTEREST GROUP• Builds the bonds of brotherhood • Within the group
    210. 210. INTEREST GROUP• Builds the bonds of brotherhood • Within the group • With the big brother chapter
    211. 211. INTEREST GROUP• Builds the bonds of brotherhood • Within the group • With the big brother chapter • With other chapters in the area
    212. 212. INTEREST GROUP
    213. 213. INTEREST GROUP• Can use “Alpha Phi Omega” on printed material and clothing
    214. 214. INTEREST GROUP• Can use “Alpha Phi Omega” on printed material and clothing • Must display “Interest Group” with any fraternal reference
    215. 215. INTEREST GROUP
    216. 216. INTEREST GROUP• Checklist:
    217. 217. INTEREST GROUP• Checklist: • At least five actively engaged students invovled
    218. 218. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address
    219. 219. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address • Fraternity orientation for all members
    220. 220. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address • Fraternity orientation for all members • Extension process orientation for all members
    221. 221. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address • Fraternity orientation for all members • Extension process orientation for all members • Petitioning member fees paid and forms filled out
    222. 222. INTEREST GROUP
    223. 223. INTEREST GROUP• Checklist (continued):
    224. 224. INTEREST GROUP• Checklist (continued): • RiskManagement and Membership Policies signed by all participants
    225. 225. INTEREST GROUP• Checklist (continued): • RiskManagement and Membership Policies signed by all participants • Petitioning Group application filled out and submitted to region director for his written approval
    226. 226. INTEREST GROUP• Checklist (continued): • RiskManagement and Membership Policies signed by all participants • Petitioning Group application filled out and submitted to region director for his written approval • First Petitioning Ceremony performed
    227. 227. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    228. 228. PETITIONING GROUP
    229. 229. PETITIONING GROUP
    230. 230. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks
    231. 231. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter
    232. 232. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit
    233. 233. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit • Educate
    234. 234. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit • Educate • Set goals
    235. 235. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit • Educate • Set goals • Execute plans
    236. 236. PETITIONING GROUP• Held to chapter standards while fulfilling charter requirements
    237. 237. PETITIONING GROUP
    238. 238. PETITIONING GROUP• Continue building the bonds of brotherhood
    239. 239. PETITIONING GROUP• Continue building the bonds of brotherhood • Service projects
    240. 240. PETITIONING GROUP• Continue building the bonds of brotherhood • Service projects • Fellowship opportunities
    241. 241. PETITIONING GROUP
    242. 242. PETITIONING GROUP• Sponsor moves from director to guide
    243. 243. PETITIONING GROUP• Sponsor moves from director to guide• Group takes responsibility for all efforts
    244. 244. PETITIONING GROUP• Sponsor moves from director to guide• Group takes responsibility for all efforts • Document as you go.
    245. 245. PETITIONING GROUP• Sponsor moves from director to guide• Group takes responsibility for all efforts • Document as you go. • Stayin contact with volunteer staff, other chapters, and each other
    246. 246. PETITIONING GROUP
    247. 247. PETITIONING GROUP• Canuse “Alpha Phi Omega” or “ΑΦΩ” on printed material and clothing
    248. 248. PETITIONING GROUP• Canuse “Alpha Phi Omega” or “ΑΦΩ” on printed material and clothing • Must display “Petitioning Group” with any fraternal reference
    249. 249. PETITIONING GROUP
    250. 250. PETITIONING GROUP• Checklist (this is the biggest push):
    251. 251. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors:
    252. 252. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors: • two faculty, one community, and one scouting or youth services
    253. 253. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors: • two faculty, one community, and one scouting or youth services • Hold additional petitioning ceremonies for all recruits
    254. 254. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors: • two faculty, one community, and one scouting or youth services • Hold additional petitioning ceremonies for all recruits • All member dues and paperwork submitted
    255. 255. PETITIONING GROUP
    256. 256. PETITIONING GROUP• Checklist (continued):
    257. 257. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester
    258. 258. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester • Hold and document at least two leadership events
    259. 259. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester • Hold and document at least two leadership events • TwoChapter Assessment and Planning Sessions held and documented electronically
    260. 260. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester • Hold and document at least two leadership events • TwoChapter Assessment and Planning Sessions held and documented electronically • Leadership positions defined, functional and reported
    261. 261. PETITIONING GROUP
    262. 262. PETITIONING GROUP• Checklist (continued):
    263. 263. PETITIONING GROUP• Checklist (continued): • Atleast one officer transition performed, documented and reported
    264. 264. PETITIONING GROUP• Checklist (continued): • Atleast one officer transition performed, documented and reported • At least 12 service projects performed and documented
    265. 265. PETITIONING GROUP• Checklist (continued): • Atleast one officer transition performed, documented and reported • At least 12 service projects performed and documented • Participate in and report National Service Week and/or Spring Youth Service Day project(s) for all petitioning semesters
    266. 266. PETITIONING GROUP
    267. 267. PETITIONING GROUP• Checklist (continued):
    268. 268. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented
    269. 269. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented • Leadership Development Summary form completed
    270. 270. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented • Leadership Development Summary form completed • Service Program Summary form completed
    271. 271. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented • Leadership Development Summary form completed • Service Program Summary form completed • Fellowship Program Summary form completed
    272. 272. PETITIONING GROUP
    273. 273. PETITIONING GROUP• Checklist (continued):
    274. 274. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group
    275. 275. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group
    276. 276. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group • Communication system in place
    277. 277. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group • Communication system in place • Internal and external communications
    278. 278. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group • Communication system in place • Internal and external communications • Application for EIN completed
    279. 279. PETITIONING GROUP
    280. 280. PETITIONING GROUP• Checklist (continued):
    281. 281. PETITIONING GROUP• Checklist (continued): • Roster created
    282. 282. PETITIONING GROUP• Checklist (continued): • Roster created • Includes all students and advisory committee members
    283. 283. PETITIONING GROUP• Checklist (continued): • Roster created • Includes all students and advisory committee members • All grant paperwork completed
    284. 284. PETITIONING GROUP• Checklist (continued): • Roster created • Includes all students and advisory committee members • All grant paperwork completed • Ongoing leadership development, fellowship and service plans in place and documented
    285. 285. PETITIONING GROUP
    286. 286. PETITIONING GROUP• Checklist (continued):
    287. 287. PETITIONING GROUP• Checklist (continued): • Member education program in place and documented for all petitioning members
    288. 288. PETITIONING GROUP• Checklist (continued): • Member education program in place and documented for all petitioning members • Advisor orientation in place and implemented for all new advisors
    289. 289. PETITIONING GROUP• Checklist (continued): • Member education program in place and documented for all petitioning members • Advisor orientation in place and implemented for all new advisors • Recruitment, retention and education plans developed and documented
    290. 290. PETITIONING GROUP
    291. 291. PETITIONING GROUP• Checklist (continued):
    292. 292. PETITIONING GROUP• Checklist (continued): • All applications and forms completed and submitted
    293. 293. PETITIONING GROUP• Checklist (continued): • All applications and forms completed and submitted • Approval from section, region and national office to become chartered
    294. 294. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    295. 295. CHARTERED CHAPTER
    296. 296. CHARTERED CHAPTER
    297. 297. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers
    298. 298. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity
    299. 299. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity • Wear Greek letters without additional designator
    300. 300. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity • Wear Greek letters without additional designator • Chapter name (which you cannot use until you have a charter)
    301. 301. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity • Wear Greek letters without additional designator • Chapter name (which you cannot use until you have a charter) • Lifetime of leadership development opportunities
    302. 302. CHARTERED CHAPTER
    303. 303. CHARTERED CHAPTER• This is not the end goal!
    304. 304. CHARTERED CHAPTER
    305. 305. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off.
    306. 306. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing
    307. 307. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing • Earn Chapter of Excellence awards
    308. 308. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing • Earn Chapter of Excellence awards • Earn Pledge Program of Excellence awards
    309. 309. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing • Earn Chapter of Excellence awards • Earn Pledge Program of Excellence awards • Become known for leadership and service on campus
    310. 310. HISTORY, PRINCIPLES,TRADITIONS AND PRACTICE
    311. 311. HISTORY
    312. 312. HISTORY
    313. 313. HISTORY• Chapter
    314. 314. HISTORY• Chapter • Maintain a running history of chapter functions
    315. 315. HISTORY• Chapter • Maintain a running history of chapter functions • Report activities to campus and community press
    316. 316. HISTORY• Chapter • Maintain a running history of chapter functions • Report activities to campus and community press • Report activities to sectional, regional and national outlets
    317. 317. HISTORY
    318. 318. HISTORY• Story behind the founding
    319. 319. HISTORY• Story behind the founding • Frank Reed Horton
    320. 320. HISTORY• Story behind the founding • Frank Reed Horton • Experiences in WWI and working with scouts sparked a desire to create an organization that would develop a standard of manhood and help people get the right start in life
    321. 321. FOUNDING
    322. 322. FOUNDING• “My purpose was to make Alpha Phi Omega an organization for college men who cooperated with all youth movements, especially Scouting. I also anticipated that our Service program would expand to help people in need everywhere and to do service on the campus of each Chapter.” -- Frank Reed Horton
    323. 323. FOUNDING
    324. 324. FOUNDING• First ritual initiation:
    325. 325. FOUNDING• First ritual initiation: • December 16, 1925
    326. 326. FOUNDING• First ritual initiation: • December 16, 1925 • Easton, PA
    327. 327. FOUNDING• First ritual initiation: • December 16, 1925 • Easton, PA • Lafayette college’s Brainerd Hall, second floor
    328. 328. FOUNDING• First ritual initiation: • December 16, 1925 • Easton, PA • Lafayette college’s Brainerd Hall, second floor • Fourteen undergraduate students signed on as charter members
    329. 329. CARDINAL PRINCIPLES
    330. 330. CARDINAL PRINCIPLES
    331. 331. CARDINAL PRINCIPLES• Leadership
    332. 332. CARDINAL PRINCIPLES• Leadership• Friendship
    333. 333. CARDINAL PRINCIPLES• Leadership• Friendship• Service
    334. 334. CARDINAL PRINCIPLES
    335. 335. CARDINAL PRINCIPLES• Leadership
    336. 336. CARDINAL PRINCIPLES• Leadership • We offer leadership development opportunities to our members, but moreover we consistently develop student leaders through our programs
    337. 337. CARDINAL PRINCIPLES
    338. 338. CARDINAL PRINCIPLES• Friendship
    339. 339. CARDINAL PRINCIPLES• Friendship • We build the bonds of brotherhood through a mutual respect as well as through the things we do.
    340. 340. CARDINAL PRINCIPLES• Friendship • We build the bonds of brotherhood through a mutual respect as well as through the things we do. • provide service as a group
    341. 341. CARDINAL PRINCIPLES• Friendship • We build the bonds of brotherhood through a mutual respect as well as through the things we do. • provide service as a group • plan fellowships in which all members can participate
    342. 342. CARDINAL PRINCIPLES
    343. 343. CARDINAL PRINCIPLES• Service
    344. 344. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields:
    345. 345. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity
    346. 346. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity • Service to the Campus
    347. 347. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity • Service to the Campus • Service to the Community
    348. 348. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity • Service to the Campus • Service to the Community • Service to the Nation
    349. 349. MOTTO
    350. 350. MOTTO• Be a leader, be a friend, be of service
    351. 351. TRADITIONS
    352. 352. TRADITIONS
    353. 353. TRADITIONS• Symbols
    354. 354. TRADITIONS• Symbols• Toast Song
    355. 355. SYMBOLS
    356. 356. SYMBOLS
    357. 357. SYMBOLS• Jewel: Diamond
    358. 358. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not
    359. 359. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not• Tree: Oak
    360. 360. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not• Tree: Oak• Colors: Royal Blue and Old Glory Gold
    361. 361. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not• Tree: Oak• Colors: Royal Blue and Old Glory Gold• Bird: Golden Eagle (selected in 1976)
    362. 362. TOAST SONG
    363. 363. TOAST SONG
    364. 364. TOAST SONG• Learn it, love it
    365. 365. TOAST SONG• Learn it, love it• You’ll find yourself singing it in the shower or the car in no time
    366. 366. PRACTICE
    367. 367. FINANCE
    368. 368. FINANCE
    369. 369. FINANCE• Chapter
    370. 370. FINANCE• Chapter • set your budget early and stick to it.
    371. 371. FINANCE• Chapter • set your budget early and stick to it.• Problems setting a budget?
    372. 372. FINANCE• Chapter • set your budget early and stick to it.• Problems setting a budget? • Contact a member of your 300K+ strong network. We’re here to help you.
    373. 373. FINANCE
    374. 374. FINANCE• Dues
    375. 375. FINANCE• Dues• Life Membership
    376. 376. FINANCE• Dues• Life Membership• Fundraising
    377. 377. FINANCE• Dues• Life Membership• Fundraising• Donations
    378. 378. FINANCE
    379. 379. FINANCE• 1925 club (only available to join as a student)
    380. 380. FINANCE• 1925 club (only available to join as a student)• Torchbearers (available to join as alumni)
    381. 381. FINANCE• 1925 club (only available to join as a student)• Torchbearers (available to join as alumni)• Volunteerism
    382. 382. DUES
    383. 383. DUES
    384. 384. DUES• Cover insurance for members and a little bit of the daily fraternal operations
    385. 385. DUES• Cover insurance for members and a little bit of the daily fraternal operations• Cover part of the chapter’s daily operations (amount determined by the dues collected over the national requirement)
    386. 386. LIFE MEMBERSHIP
    387. 387. LIFE MEMBERSHIP• Fees go into the APO Endowment fund
    388. 388. APO ENDOWMENT FUND
    389. 389. APO ENDOWMENT FUND• As a separate legal entity:
    390. 390. APO ENDOWMENT FUND• As a separate legal entity: • Cannot be hurt if APO looses financial security
    391. 391. APO ENDOWMENT FUND• As a separate legal entity: • Cannot be hurt if APO looses financial security • Serves as a fraternity financial backup plan
    392. 392. APO ENDOWMENT FUND• Regularlytransfers money to the fraternity to cover the costs of publishing the Torch and Trefoil
    393. 393. APO ENDOWMENT FUND
    394. 394. APO ENDOWMENT FUND• Is run by seven trustees
    395. 395. APO ENDOWMENT FUND• Is run by seven trustees • four positions elected by the trustees
    396. 396. APO ENDOWMENT FUND• Is run by seven trustees • four positions elected by the trustees • three positions filled by board of directors
    397. 397. FUNDRAISING
    398. 398. FUNDRAISING• Majority of chapter needs are met through fundraising
    399. 399. DONATIONS
    400. 400. DONATIONS
    401. 401. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations
    402. 402. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations • 1925 club
    403. 403. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations • 1925 club • Torchbearers
    404. 404. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations • 1925 club • Torchbearers • General
    405. 405. 1925 CLUB
    406. 406. 1925 CLUB
    407. 407. 1925 CLUB• Only available to join as a student
    408. 408. 1925 CLUB• Only available to join as a student • Alumni donate $19.25 per year and this goes toward fraternity operations
    409. 409. TORCHBEARERS
    410. 410. TORCHBEARERS
    411. 411. TORCHBEARERS• Available to join as alumni member
    412. 412. TORCHBEARERS• Available to join as alumni member • Alumnidonate annually and this goes toward fraternity operations
    413. 413. VOLUNTEERISM
    414. 414. VOLUNTEERISM• There are very few people in the national fraternity who are paid. Even Board of Directors members are volunteers.
    415. 415. VOLUNTEERISM
    416. 416. VOLUNTEERISM• Paid positions:
    417. 417. VOLUNTEERISM• Paid positions: • National Executive Director
    418. 418. VOLUNTEERISM• Paid positions: • National Executive Director • National Headquarters staff (which includes field reps)
    419. 419. VOLUNTEERISM
    420. 420. VOLUNTEERISM• Unpaid positions:
    421. 421. VOLUNTEERISM• Unpaid positions: • Advisors
    422. 422. VOLUNTEERISM• Unpaid positions: • Advisors • Section chairs and region directors
    423. 423. VOLUNTEERISM• Unpaid positions: • Advisors • Section chairs and region directors • Section and region level appointed staff members
    424. 424. VOLUNTEERISM• Unpaid positions: • Advisors • Section chairs and region directors • Section and region level appointed staff members • Not only do these people volunteer, they are not reimbursed for our expenses.
    425. 425. PROCESS
    426. 426. PROCESS• Bylaws, policies and actions are discussed and amended at the appropriate conference.
    427. 427. PROCESS• Bylaws, policies and actions are discussed and amended at the appropriate conference.• Votingdelegates from each chapter form the body that makes decisions for the entire fraternity.
    428. 428. RISK MANAGEMENT POLICY
    429. 429. RISK MANAGEMENT POLICY• Review the fraternity, campus and potential chapter policies prior to becoming a petitioning group• Ensureall new members understand and agree to abide by all risk management policies
    430. 430. MEMBERSHIP POLICY
    431. 431. MEMBERSHIP POLICY• Review the fraternity and campus organization membership policies prior to start of petitioning process
    432. 432. MEMBERSHIP POLICY
    433. 433. MEMBERSHIP POLICY• Commit to the open membership of the fraternity
    434. 434. MEMBERSHIP POLICY• Commit to the open membership of the fraternity • Thechapter should represent the campus population in which it operates
    435. 435. MEMBERSHIP POLICY• Commit to the open membership of the fraternity • Thechapter should represent the campus population in which it operates • We do not use a bid system - ever
    436. 436. MEMBERSHIP POLICY• Commit to the open membership of the fraternity • Thechapter should represent the campus population in which it operates • We do not use a bid system - ever • Any applicant who meets membership requirements as stated in bylaws and policies will gain acceptance
    437. 437. GOAL SETTING
    438. 438. GOAL SETTING
    439. 439. GOAL SETTING• Keep goals within reason, but challenge yourselves
    440. 440. GOAL SETTING• Keep goals within reason, but challenge yourselves • You will not have 500 members in this chapter by the time it charters, but 50 might be a number for which to strive
    441. 441. GOAL SETTING• Keep goals within reason, but challenge yourselves • You will not have 500 members in this chapter by the time it charters, but 50 might be a number for which to strive • The minimum requirement is not a goal, it’s a requirement. Aim higher.
    442. 442. GOAL SETTING
    443. 443. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org):
    444. 444. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name
    445. 445. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name • Your current position in the group
    446. 446. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name • Your current position in the group • Your goals for the group overall
    447. 447. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name • Your current position in the group • Your goals for the group overall • Your goals for your position after you advance
    448. 448. HANDLINGNON-PERFORMERS
    449. 449. HANDLINGNON-PERFORMERS
    450. 450. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders
    451. 451. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders • Allow members the chance to succeed
    452. 452. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders • Allow members the chance to succeed • Hold all members accountable for their actions
    453. 453. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders • Allow members the chance to succeed • Hold all members accountable for their actions • Ifa member is unable to fulfill his duties, recruit help or replacements in a productive way
    454. 454. CONFLICT RESOLUTION
    455. 455. CONFLICT RESOLUTION
    456. 456. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan
    457. 457. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas:
    458. 458. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas: • Weekly “safe-zone” inwhich any brother can express concerns with impunity
    459. 459. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas: • Weekly “safe-zone” inwhich any brother can express concerns with impunity • Moderated discussions
    460. 460. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas: • Weekly “safe-zone” inwhich any brother can express concerns with impunity • Moderated discussions • Keep advisors informed - they can help!
    461. 461. COMMUNICATIONS
    462. 462. COMMUNICATIONS
    463. 463. COMMUNICATIONS• Information wants to flow, so let it
    464. 464. COMMUNICATIONS• Information wants to flow, so let it • Share what you learn
    465. 465. COMMUNICATIONS• Information wants to flow, so let it • Share what you learn • Share ideas
    466. 466. COMMUNICATIONS• Information wants to flow, so let it • Share what you learn • Share ideas • Accept ideas and information from others
    467. 467. COMMUNICATIONS
    468. 468. COMMUNICATIONS• Stay in regular contact with:
    469. 469. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors
    470. 470. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area
    471. 471. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area • Section and region staff
    472. 472. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area • Section and region staff • National office
    473. 473. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area • Section and region staff • National office • for instance.... SUBMIT YOUR PAPERWORK
    474. 474. RECRUITING
    475. 475. RECRUITING
    476. 476. RECRUITING• Stay within campus policies and rules
    477. 477. RECRUITING• Stay within campus policies and rules• Some ideas:
    478. 478. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings
    479. 479. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings • Advertise service events on campus and invite all students
    480. 480. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings • Advertise service events on campus and invite all students • Word Of Mouth
    481. 481. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings • Advertise service events on campus and invite all students • Word Of Mouth • you’ll make friends with your brothers; become brothers with your friends
    482. 482. THE REST
    483. 483. THE RESTBROTHERS & HOUSES
    484. 484. BROTHERS
    485. 485. BROTHERS• Once initiated into the fraternity, we are all brothers
    486. 486. BROTHERS• Once initiated into the fraternity, we are all brothers• We are equal and have equally valuable voices
    487. 487. THE RESTBROTHERS & HOUSES
    488. 488. HOUSES
    489. 489. HOUSES• No.
    490. 490. HOUSES• No.• Chapters may not buy, build, move into or squat in a chapter house
    491. 491. HOUSES• No.• Chapters may not buy, build, move into or squat in a chapter house• We are co-ed and not part of the social Greek system
    492. 492. ANY QUESTIONS?
    493. 493. CONTACT ME
    494. 494. CONTACT ME• Candace Barnhil• candace.barnhill@gmail.com• 214 315-9641
    495. 495. THANK YOU

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