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Doing it together: spreading ORCID among Catalan universities and researchers

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Lluís Anglada, juntament amb Sandra Reoyo, Ramon Ros i Ricard de la Vega expliquen l'ús de l'identificador ORCID entre les universitats catalanes i els seus investigadors en la jornada que ORCID i CASRAI van celebrar el 18 i 19 de maig de 2015 a la Universitat de Barcelona.
La ponència ha tingut lloc en la sessió paral·lela 1.3 dedicada als identificadors persistents, moderada per Mikael Elbaek, gestor de biblioteques a la Universitat Tècnica de Dinamarca (DTU).

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Doing it together: spreading ORCID among Catalan universities and researchers

  1. 1. Doing it together spreading ORCID among Catalan universities and researchers Lluís M. Anglada Sandra Reoyo, Ramon Ros & Ricard de la Vega Consorci de Serveis Universitaris de Catalunya (CSUC) ORCID-CASRAI Joint Conference 18-19 May 2015 Barcelona
  2. 2. Castell = human towers http://en.wikipedia.org/wiki/Cast ell 9 m
  3. 3. 3. ORCID promotion a) Identifier selection b) Promotion + c) doing it easy + d) doing it together + e) bottom-up + f) top-down 4. Current situation and next steeps 1. The background: research improvements 2. Building an ORCID-based research portal
  4. 4. Catalonia’s assets 4 1.5% of EU-27 population 1.6% of EU-27 GDP 1.3% of EU-27 exports 16% of Spanish population 20% of Spanish GDP 25% of Spanish industry 30% of Spanish foreign trade Area 32,106 km2 Population 7.6 Million Average temperature 16-17ºC Average daylight hours 12 h 57 min GDP mp 2011 € 210.15 billion Agriculture (GAV 2011) 0.95 % Industry (GAV 2011) 20.30 % Construction (GAV 2011) 10.58 % Services (GAV 2011) 68.17 % Tourism (visitors 2011) 17.9 million GDP per capita 2012 € 27,698 Exports 2011 € 55.53 billion Imports 2011 € 70.85 billion R&D expenditure 2012 1.51 % GDP With a population is similar to Bulgaria and Austria, a GDP greater than Finland’s and the Czech Republic’s and similar to Denmark’s, Catalonia’s economic position in Europe is noteworthy. Its exports are similar to Portugal’s, and exceeds countries like Romania and Greece. Its GDP per capita is 8,6% above the European Union average, greater than the UK’s and Italy’s. ABOUT CATALONIA
  5. 5. • L’Estatut d’Autonomia established exclussive R&D competences for Generalitat 1979 • Only Agrofood, Fish Farming and Oceanography comptences and ressources were transferred by Madrid 1981 • Focus on University funding + Health system + Start own scientific poicy” (not projects). 1980-1990 • New policies, new actors (CERCA, ICREA, AGAUR, Large scale facilities) + University funding agreement 2000 - • By the Estatut, corresponds to Generalitat the exclussive competence for ruling and running centres and other R&D structures and gencies 2006 • Support, Protection and Evaluation by Catalan law of ICREA and CERCA. 2011 Political and competences framework In ther year 2000, some strategic decisions were taken
  6. 6. Source: SUR 2014 Barcelona 6 1,652 research groups (year 2014) 8 thematic networks de referència Font: SUR Universities 12 Science & Technology Parks 22 Hospital Research institutions 15 Large facilities 3 Research infrastructures 8 Research Centres * CERCA 47 CSIC 21 Innovative companies 8.600 spin-offs 250 Technology Centres 22 The Knowledge Map * CERCA: Research Centres of Catalonia CSIC: Spanish Scientific Council About 25,000 Researchers: 12,700 at Universities, 4,500 at CERCA Centers, 1,300 at the CSIC Centers and 5,000 at Health Institutes* About 45,000 people working in Catalonia on R&D activities: about 1.5 % of the occupied population *last data available IDESCAT.
  7. 7. Scientific profile of Catalonia, 1991 vs 2012 1991: 2.881 papers 2012: 18.639 papers
  8. 8. 3. ORCID promotion a) Identifier selection b) Promotion + c) doing it easy + d) doing it together + e) bottom-up + f) top-down 4. Current situation and next steeps 1. The background: research improvements 2. Building an ORCID-based research portal
  9. 9. In 2014, two consortia merged =+ CBUC-Cesca promoted IR and OA since 1999 – In 2001 a repository for doctoral Theses was opened All the Catalan universities have OA mandates and policies – Also they have IR and CRIS – Some already have built their research portals Today – there are new standards and protocols that help interoperability between IR and CRIS – Research output is becoming more important for the university managers. To have a new consortia mean to have the opportunity to set up new projects • the old ones from CBUC and CESCA • the 'money saving' ones: joint purchases (electricity, printers, facilities, etc.) • Some new ones: Portal for the research output (PRC)
  10. 10. At the end of 2012, the autonomous government asked CSUC to build the portal with the goal to show together the research outputs of the Catalan research system • To increase the visibility of the research done in Catalonia • To foster OA • To increase interoperability between data How • Taking advantage of the leverage work previously done – In IR, CRIS and statistical data (Uneix) • The central idea: the works done for the portal will improve local IR and CRIS and the quality of local data • Following the international best practices – Narcis / The Netherlands; HKU Scholars Hub / Hong Kong – International standards Catalan Research Portal
  11. 11. PRC building. Firsts decisions  Model  Narcis  Software  Dspace-CRIS from CINECA  Data flow  from local CRIS systems  Data exchange format  CERIF XML  Identifiers  ORCID
  12. 12. 3. ORCID promotion a) Identifier selection b) Promotion + c) doing it easy + d) doing it together + e) bottom-up + f) top-down 4. Current situation and next steeps 1. The background: research improvements 2. Building an ORCID-based research portal
  13. 13. Identifier selection • We visited Narcis, and learnt that the use of identifiers is essential – For researchers, there were several ones good candidates (VIAF, ISNI and ORCID) • Our challenges at that time (April 2013): – to select a good one for our purposes – take the decision together (among several universities and different stakeholders) • How we did it? 1. A neutral report was ordered • “Sistemes d’identificació unívoca d’investigadors” / Ángel Borrego, (June 2013) 2. It was debated in a technical working group 3. And approved in a meeting of Vice-Rectors
  14. 14. What we needed to do? 1. Mechanicall, we have to modify all the local CRIS in order to allow to load the ORCID identifier 2. How to do? – We studied the ORCID apps to create id automatically, but we decided not to use it – We bet for involve directly the researcher • It is slower, but researchers gain in involvement and conviction 3. What would be the key to success? – acting in one direction will not be enough – we need a combination of different actions
  15. 15. Our formula for the cocktail: • Promotion + • doing it easy + • doing it together + • acting bottom-up + • with some actions top-down
  16. 16. ORCID promotion • Conference in Barcelona – “Persistent researcher identifiers to support discoverability and interoperability” Laure Haak (September 2013) • Press release – “Catalan universities agree to use the ORCID identifier for their researchers” (October 2013) • ‘Best practices’ document in order to promote the creation and usage of ORCD ids – Approved by the Research Vice-Rectors (April 2014) • Translations, merchandising (pens, stickers and pins), videos...
  17. 17. Doing it easy: Translations to catalan and spanish
  18. 18. Doing it easy: libraries help
  19. 19. Doing together: - best practices to promote the creation and usage of ORCD id - working group to share information
  20. 20. Bottom-up actions & practical uses • ORCID is the PRC id and it’s used as dedupicator • ORCID at authority files in library catalogs • ORCID at CRIS and at institutional repositories
  21. 21. ORCID is the PRC id and it’s used as dedupicator
  22. 22. ORCID at authority files in library catalogs
  23. 23. Top-down actions • UB (the biggest university) mandate for an ORCID id in some process related with research assessment • At Catalan government level (AGAUR) – ORCID is mandatory for some grants – The Catalan Agency for grants announced to researchers that ORCID will be required in the next future.
  24. 24. The big decision(Feb 2015) in the Portal we only accept researchers if they have an ORCID identifier Universitats Departaments Instituts Grups de recerca Projectes de recerca Investigadors Publicacions PRC
  25. 25. 3. ORCID promotion a) Identifier selection b) Promotion + c) doing it easy + d) doing it together + e) bottom-up + f) top-down 4. Current situation and next steeps 1. The background: research improvements 2. Building an ORCID-based research portal
  26. 26. oct-13 feb-14 abr-14 jun-14 TOTAL UB 206 106 1263 128 1703 UAB 176 90 36 287 589 UPC 368 59 39 196 662 UPF 135 75 299 119 628 UdG 69 38 16 20 143 UdL 31 38 82 125 276 URV 102 48 42 25 217 UOC 43 11 11 14 79 UVic 18 150 2 24 194 UIC 11 2 5 41 59 URL 30 33 78 22 163 TOTAL 1189 650 1873 1001 4713 UB mandate ORCID id for some Mail from Vice Rector Libraries help ORCID evolution. If you act, people react
  27. 27. Rsearchers with ORCID id / all the researchers
  28. 28. Current status • Good working team (people from ≠ universities and ≠ services) • Agreement: to use ORCID for researchers • All the CRIS systems already have a field for ORCID • We plan open the portal after summer holiday – probably in a first stage only for universities (not for general public) – we expect that the reaction: "Why I'm not here' will encourage a lot of researchers to get their ORCID – and we will be there, well prepared to facilitate it, ready to succeed
  29. 29. Work to be done & challenges • Organizational • More meetings with the experts group • ORCID ids implementation • Need to create/find more unique identifiers (for research groups, projects, etc.) • External adaptation • Local CRIS system to adapt XML-CERIF wrapping (export) • Portal implementation • Ingest the full data of all institutions • Think about depuration & deduplication data mechanisms • Think on data refreshment frequency
  30. 30. Thanks! Any question? lluis.anglada@csuc.cat http://www.csuc.cat

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