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Framework delivery from inception to launch. nov 2019

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This Presentation addresses how CPC engage with stakeholders and suppliers, develops specifications, adheres to procurement procedures, produces user documentation and markets the framework agreement.

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Framework delivery from inception to launch. nov 2019

  1. 1. Framework Delivery Pat Condon – Head of Procurement
  2. 2. Objectives • To understand how a framework is constructed and delivered from inception through to launch • To understand what happens once a framework is launched
  3. 3. Framework Delivery • Starts with stakeholder engagement which includes: • PAG • CPC Members • DfE • Tenet Educational Services • Joint Contracting Group
  4. 4. Framework Delivery – Stakeholder Engagement • PAG Input • All Regional PAG meetings feed directly into the quarterly National PAG teleconference where CPC participate • The minutes of the National PAG meeting inform the CPC Board and CPC SMT • CPC Members • CPC receives requests from members asking for commodity areas to be considered for frameworks. Where these align to other stakeholders, they are considered • DfE • DfE are consulted on all new framework including input on specifications from their Academies and Schools Focus Group
  5. 5. Framework Delivery Stakeholder Engagement • Tenet Educational Services • Tenet operate in 30+ Colleges across the UK • Tenet undertake numerous procurement exercises annually • Tenet feed into CPC on their client requirements • Joint Contracting Group • Consists of all HE regional consortia, TUCO, TEC, JISC and CPC • Where commodities align, one JCG member will deliver a framework for all members • Presently 28 CPC Frameworks are JCG led
  6. 6. Framework Delivery Pre-Market Engagement • Pre-market engagement commences concurrently as stakeholder opinions and views are captured • Stage 1: Issue Prior Information Notice (PIN) if required • Informs the supply market of this forthcoming opportunity • Seeks to engage with the supply base to aid specification development • Informs CPC as to developments in the marketplace
  7. 7. Framework Delivery Pre-market Engagement • Stage Two: Engage stakeholders • What do members want the framework to deliver? • What are members core requirements? • What quality requirements are necessary? • How do we build Social Value into the framework? • How important is cost to the member? • Encourage members to contribute to specification development • Identify challenges and difficulties that members may have in that area • Include other consortia input if relevant and appropriate
  8. 8. Framework Delivery Specification Development • Stage 3: Specification Development • After all stakeholder input begin to draft specification • Consider Selection and award criteria based upon member and stakeholder requirements • Consider lotting structure • Split between Schools/Academies and FE/HE • Split across UK regions • Number of suppliers per lot • Share specification with all stakeholders for revision and fine tuning • Once review completed the ITT can be finalised
  9. 9. Framework Delivery Contracting Process • Stage 4: Specification and ITT signed off • Stage 5: Contract Notice placed on TED and ITT issued to the marketplace via Sourcing Cloud using Open Procedure • During ITT respond to clarification request maintaining a register of all requests made • Following closure of ITT assess supplier responses and finalise assessment • Complete Award Letters and commence Standstill Period • Complete any supplier checks on documentation referred to within bid e.g. insurances, quality accreditations etc • Ensure that all contractual documentation has been signed correctly
  10. 10. Framework Delivery Award Process • Stage 6: Once Standstill completed launch framework • Framework set up on CPC website and Sourcing Cloud • User Guide drafted to include: • Full details on the ITT and award criteria • A further competition template document • Full advice and guidance on using the framework • Framework launched to members and marketing commences through: • Newsletters • Social Media • Blogs • Partners
  11. 11. Framework Delivery Award Process • Stage 7: Conduct Supplier Inductions • Suppliers informed about responding to member RFQs and ITTs • Suppliers informed about marketing and engagement • Commence contract management with suppliers • Commence member support through • Regional Procurement Advisors • Contract Managers • Helpdesk
  12. 12. Process Template • Process Spreadsheet embedded below

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