Resource ordering and mgmt presentation

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Resource ordering and mgmt presentation

  1. 1. Managing Logistics: Resource Ordering and Management <ul><li>Bruce Holloman </li></ul><ul><li>Deputy Director </li></ul><ul><li>State of Colorado Division of Emergency Management </li></ul><ul><li>Bill Miederhoff </li></ul><ul><li>Emergency Resource Mobilization Program Manager </li></ul><ul><li>State of Colorado Division of Fire Safety </li></ul>
  2. 2. State Resource Mobilization Statutory Requirement: The Emergency Resource Mobilization Plan is required under 24-33.5-1210, C.R.S Authority: Established by statute to the Division of Fire Safety Mandate: To maintain a statewide mobilization plan to provide for All-Hazards resources in the event of a disaster or local incident that requires more resources than those available under any existing inter-jurisdictional or mutual aid agreement. Additional Plan Support: Plan specifically supports the Colorado Disaster Emergency Act of 1992 (24-32-2104,C.R.S) and Colorado State Emergency Operations Plan.
  3. 3. Activating Resources in Colorado <ul><li>Authority to Request State Resource Mobilization </li></ul><ul><li>The authority to request state resource mobilization is vested in the: </li></ul><ul><li>County Emergency Manager or Designee </li></ul><ul><li>County Sheriff </li></ul><ul><li>County Executive </li></ul><ul><li>Board of County Commissioners </li></ul><ul><li>Emergency Manager municipality population > 400,000 </li></ul><ul><li>Emergency Manager municipality population >100,000 that encompasses multiple counties. </li></ul><ul><li>Tribal Emergency Manager </li></ul><ul><li>Incident Commander acting under a direct delegation of authority from any of the above. </li></ul><ul><li>State Emergency Operations Line (303) 279-8855 </li></ul>
  4. 4. The Ordering Process Local Incident Local Resources Overloaded Mutual Aid Exhausted County Resources Exhausted State Assistance Request State Resources Requested Mob Plan Activated State Resources Exhausted Federal Resources or EMAC Used State Requests Federal or EMAC Resources
  5. 5. Addressing Local to State Transitions for Resource Ordering <ul><li>In the past, incidents were handled by local responders (Initial Attack) and the Hail Mary call went out. Mutual aid responded without trigger points, county and state agencies became involved without trigger points and when the incident concluded, resources went home. This presented an issue when it came to accountability and payment of resources. </li></ul><ul><li>In January of 2011, the State of Colorado Resource Mobilization Working Group developed a sub-committee to address a statewide plan for identification of trigger points which will guide all jurisdictions through the resource ordering process </li></ul><ul><li>The goal is to simplify the process and fine tune Resource Ordering during an event </li></ul>
  6. 6. Resource Databases <ul><li>There are several sources used for resource management: </li></ul>Wildland Firefighting Resources, Aircraft, Overhead, Supplies, Equipment and limited Public Works resources (Ongoing) All Hazard Resources, Wildland Resources, Aircraft, Supplies, and Equipment. Includes resources for Fire / HazMat, Law Enforcement, Public Works, Emergency Management, Incident Management, Search and Rescue, Public Health, and Animal Emergency Management resources (2004 to 2011) ROSS Colorado Mobilization Database Connect Colorado is the new Colorado Mobilization Database. It also includes a voluntary registry of private sector business resources such as trucks, equipment, skilled personnel, and power generation that can be called upon by state and local emergency management organizations during disasters. (2011 and beyond) Connect Colorado
  7. 7. 2011 The State of Colorado Resource Inventory Database
  8. 8. <ul><li>TOPIC PAGE </li></ul><ul><li>Introduction 3 </li></ul><ul><li>Database Flow for Government and Commercial 4 </li></ul><ul><li>The Registration Process 5 </li></ul><ul><li>Setting Up Your Account 6 </li></ul><ul><li>Choosing Commercial or Government Access 7 </li></ul><ul><li>Establishing Your Organization in the Database 8 </li></ul><ul><li>Login After Registration 11 </li></ul><ul><li>Navigation of Information 12 </li></ul><ul><li>What’s in the Database 16 </li></ul><ul><li>Adding Information to Your Account 17 </li></ul><ul><ul><li>Facilities 17 </li></ul></ul><ul><ul><li>Resources 18 </li></ul></ul><ul><ul><li>Subject Matter Experts 27 </li></ul></ul><ul><li>Searching for Resources 35 </li></ul><ul><li>Mapping 36 </li></ul><ul><li>Organizations vs. Facilities 37 </li></ul><ul><li>Agreements and Pre-Contracting 38 </li></ul><ul><li>Automatic Update Reminders 39 </li></ul><ul><li>Private Sector Secure Data 40 </li></ul><ul><li>Contact Information 41 </li></ul>Contents
  9. 9. The Colorado Emergency Resource Inventory web site has a new face. Connect Colorado combines the resources always seen in the old database with the an interaction connection with the State’s Private Sector Community. This project was developed through the combined efforts of the Resource Mobilization Plan Working Group and Colorado Emergency Preparedness Partnership- CEPP, Booz Alan Hamilton and the Federal Emergency Management Administration
  10. 11. The new site will open to a secure screen for access through your email address and password. You will be required to register as a new user , click the user sign up box and request access and during vetting of access you can begin updating and loading the system with information.
  11. 12. The enrollment process takes only a few minutes and will guide you through all the necessary information needed to set up a user account. The Password strength indicator will tell you if you have a sufficiently safe password (Low, Medium, High)
  12. 13. <ul><li>Once your login information is entered, you will be asked if you are </li></ul><ul><li>Government or </li></ul><ul><li>Private Sector & Commercial Organization </li></ul><ul><li>Choose your affiliation to continue </li></ul>
  13. 14. Next the walkthrough will ask about your agency or organization As the database grows the dropdown organization list will grow to contain your organization.. Look Closely for your Org Name If not simply type your information in the New Organization and click next.
  14. 15. Next the walkthrough will ask about your agency or organization PRIMARY facility location. Primary location is used for mailings and mapping If you have multiple stations, substations or locations you can enter them later Simple drop down boxes
  15. 16. Finally the registration is completed by asking for your name Once you enter your name and click next, you will be asked to login and confirm information collected You can then start adding other facilities, resources and additional information
  16. 17. Once you log back in, your screen will change depending on your agency affiliation … The Government Screen… The Private Sector / Commercial Screen… and will display statutory information, typing standards and reference documents
  17. 18. The Government Screen… <ul><li>The Left Side </li></ul><ul><li>Profile : Contact information and system settings. </li></ul><ul><li>Organization information </li></ul><ul><li>Facilities : Add locations for where resources are stored, defaults to your home agency </li></ul><ul><li>Resources : View current resources, edit or search resources </li></ul>
  18. 19. <ul><li>The Left Side </li></ul><ul><li>Profile : Contact information, view and edit organizations </li></ul><ul><li>Facilities : Add locations for where resources are stored, search for locations in the database </li></ul><ul><li>Resources : View current resources, edit or search resources </li></ul>The Private Sector / Commercial Screen…
  19. 20. The Government Screen… View of ICONS that allow updating The edit tools Allow instant changes Pencil to edit X to delete Plus: for adding information Navigates through the database Save what you are adding
  20. 21. The Private Sector / Commercial Screen…View of fields that can be added Both Government and Private Sector views are virtually identical for information collection
  21. 22. The database will collect information on personnel- (Subject Matter Experts) Resources using the latest Federal Typing Standards, which will include an actual photo of the resource in later versions of the database Multiple facilities, substations and other storage facilities can be added and mapped
  22. 23. <ul><li>Once you are ready to add information to your account, click on View/Edit My Facility and you can view and add the following items. </li></ul><ul><li>Person </li></ul><ul><li>Resource </li></ul><ul><li>Facility </li></ul>Or… Just look anywhere on the site for the add button
  23. 24. Use the drop down box to select the Typed Definition The Above resource would fall under Firefighting
  24. 25. Use the drop down box to select the Typed Definition The Above resource would fall under Engine, Fire (Pumper)
  25. 26. Use the Name box to give the resource a unique name The Above resource is called Engine #17
  26. 27. The Description box allows for unique information of the resource Engine #17, T3, 300 gpm, 3in hose Typing Standards Link: Clicking here will take you to the most current Typing Standards for equipment
  27. 28. Use the drop down to choose the category of your resource Example : T3 Engine 17, 300 gpm
  28. 29. Use the Kind drop down to choose the best fit New kind of resource ? We can add it to the database
  29. 30. Use the Type drop down to choose the best Type of Resource This box is based on Federal Typing Standards
  30. 31. Use the Facility: box to give your resource a home This box will default to your home facility (Organization) Finally…… Don’t forget to SAVE your entry
  31. 32. When entered into the database correctly, a name search of “Truck” will show you every “Truck” on file no matter what the source is
  32. 33. Under New Resource Select TRD: Subject Matter Expert SME’s must be associated to an Organization prior to adding to database
  33. 34. Under New Resource Select TRD: Subject Matter Expert Name : Name and Phone Number
  34. 35. Under New Resource Select TRD: Subject Matter Expert Name: Name and Phone Number Description : Enter the associated ESF number and Expert Title
  35. 36. Under New Resource Select TRD: Subject Matter Expert Category : Enter Subject Matter Expert or Discipline
  36. 37. Under New Resource Select TRD: Subject Matter Expert Kind : Enter Subject Matter Expert This Line will be used as the search line for Subject Matter Experts and must match Kind : Subject Matter Expert This Line will be used as the search line for Subject Matter Experts and must match
  37. 38. Under New Resource Select TRD: Subject Matter Expert Type : Enter Type of the resource Example: Type II Planning Section Team
  38. 39. Under New Resource Select TRD: Subject Matter Expert Facility : Will default to the facility of the person entering the resource Save : Don’t forget to save the resource
  39. 40. When entered into the database correctly, a resource search under KIND as “Subject Matter Expert” will show you every “Subject Matter Expert” on file no matter what the source is
  40. 41. <ul><li>Resources searched by </li></ul><ul><li>Definition </li></ul><ul><li>Name </li></ul><ul><li>Agency type </li></ul><ul><li>Category </li></ul><ul><li>Kind (Specialty search line for SME’s) </li></ul><ul><li>Type </li></ul><ul><li>Location </li></ul><ul><li>City </li></ul><ul><li>County </li></ul><ul><li>Search by latest updated </li></ul>The less you enter, the more you will get….
  41. 42. The newest feature of the database You can now see where the closest facilities, that have what you need, are located. Future enhancements may allow full function resource mapping
  42. 43. <ul><li>Organizations were carried over from the old database and are considered your main facility, headquarters or main office </li></ul><ul><li>Organizations may have a listing for just the organization or can have multiple facility locations </li></ul><ul><li>Main Administrative </li></ul><ul><li>Facilities have been added to address resources that may be under your control, but in different locations. </li></ul><ul><li>Examples include substations, helipads, warehouses, and storage facilities </li></ul><ul><li>Operational Facility </li></ul>
  43. 44. Future upgrades will allow Organizations to share emergency resource contracts that are in place, on file, or to download. Equipment lists, pricing lists, contact information, team roster lists, inventories
  44. 45. Quarterly updates from the web site remind agencies to update information to remain current on resource information and compliant with grant requirements.
  45. 46. <ul><li>Because of proprietary information contained within the Private Sector / Commercial side of the database, those users may only see a list of participating entities, and no list of resources or facilities. These users, however, will have full access to their own information. </li></ul>
  46. 47. <ul><li>Contact Information: </li></ul><ul><li>Bill Miederhoff 303.239.5835 </li></ul><ul><li>Colorado Department of Public Safety / Division of Fire Safety </li></ul><ul><li>Resource Mobilization Program Manager </li></ul><ul><li>[email_address] </li></ul>

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