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Presentation  PlannerPrepared by:Date:  © 2009 Communication Management, Inc.   Page 1
Logistical ConsiderationsTopic:Presentation Time:                                      Actual Minutes                     ...
Best Visual Aids for Presentation:     Handouts     Power Point Slides     Flip Charts     Photos     Video     Models    ...
Pre-PlanningBackground/History Re. Need for Presentation:Overall Objective:Desired Outcome:Pre-PlanningAudience Analysis:A...
ContentOver-arching Message/PropositionMain Ideas:Main idea #1:     Supporting points:     Relevance to audience:Main id...
ContentAnticipated QuestionsPrepare answers to potential questions and objections re. main ideas, supportingpoints, or oth...
Key Structural ElementsPresentation Opening      Interest generating/compelling introduction:       Rhetorical question  ...
Evaluation of Desired OutcomeExplore advantages/disadvantages to your desired outcome.              Desired Outcome:     ...
Presentation PlannerVisuals: Reinforcing Key IdeasVisual aids are excellent vehicles for reinforcing, illustrating key ide...
Presentation PlannerVisuals (Cont):Visual #Outline key elements of the visual and what point it will illustrate.Title/Head...
Presentation PlannerVisuals (Cont):Visual #Outline key elements of the visual and what point it will illustrate.Title/Head...
Presentation Re-capCreate a quick summary of the presentations sequence of events.Proposition:Key Idea          Visual Aid...
Engagement TechniquesGetting agreement to a particular outcome requires active involvement onthe part of an audience. Cons...
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Business Presentation Planner

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Business Presentation Planner

  1. 1. Presentation PlannerPrepared by:Date: © 2009 Communication Management, Inc. Page 1
  2. 2. Logistical ConsiderationsTopic:Presentation Time: Actual Minutes mins  % Time for Telling: mins  % Time for Interacting: minsPresentation Location:AddressFloorRoom ## Attendees:Attendees:Decision Makers-Key Influencers-Others-Seating Arrangement: OtherOther Description (if applicable) © 2009 Communication Management, Inc. Page 2
  3. 3. Best Visual Aids for Presentation: Handouts Power Point Slides Flip Charts Photos Video Models Demo OtherEquipment Requirements/Details Projector Screen Console Control-lights, audio, computer, projector, web access Laptop Flash Drive Capability Presentation RF Remote Multi-plug extension cord Flip chart easel Flip chart paper Markers © 2009 Communication Management, Inc. Page 3
  4. 4. Pre-PlanningBackground/History Re. Need for Presentation:Overall Objective:Desired Outcome:Pre-PlanningAudience Analysis:Audience’s Knowledge of Topic: Extremely knowledgeable Varied knowledge levels Limited knowledgeAudience’s Expectations:Audience’s Attitude toward Topic, Message, Presenter, Company: Topic Organization PresenterFavorableNeutralUnfavorableAudience’s Most Important Concerns, Issues and Questions: © 2009 Communication Management, Inc. Page 4
  5. 5. ContentOver-arching Message/PropositionMain Ideas:Main idea #1:  Supporting points:  Relevance to audience:Main idea #2:  Supporting points:  Relevance to audience:Main idea #3:  Supporting points:  Relevance to audience:Main idea #4:  Supporting point:  Relevance to audience:Main idea #5:  Supporting points:  Relevance to audience: © 2009 Communication Management, Inc. Page 5
  6. 6. ContentAnticipated QuestionsPrepare answers to potential questions and objections re. main ideas, supportingpoints, or other unexpected inquiries.Key Idea #1:  Q1:  Q2:  Q3:Key Idea #2:  Q1:  Q2:  Q3:Key Idea #3:  Q1:  Q2:  Q3:Key Idea #4:  Q1:  Q2:  Q3:Key Idea #5:  Q1:  Q2:  Q3: © 2009 Communication Management, Inc. Page 6
  7. 7. Key Structural ElementsPresentation Opening  Interest generating/compelling introduction: Rhetorical question Story/anecdote Introductions Startling statistic Survey Exercise  Key benefits to audience: Savings Efficiency Profitability Morale boost First to market Competitive advantage Other Presentation Closing  Recap of key audience benefits:  Requested action to be taken (The ASK): © 2009 Communication Management, Inc. Page 7
  8. 8. Evaluation of Desired OutcomeExplore advantages/disadvantages to your desired outcome.  Desired Outcome: Pro: Con:  Alternative 1: Pro: Con:  Alternative 2: Pro: Con:Decision ImpactsIdentify implications of decision to move forward, or not to move forward.Impact of decision to move forward:Impact of decision not to move forward:Timing Considerations: © 2009 Communication Management, Inc. Page 8
  9. 9. Presentation PlannerVisuals: Reinforcing Key IdeasVisual aids are excellent vehicles for reinforcing, illustrating key ideas.Consider that each visual may require at least three minutes ofpresentation time. Use the following pages to draft your visuals.Visual #Outline key elements of the visual and what point it will illustrate.Title/Headline_______________________________________Visual Element __________________________Supporting Text ____________________________________ ____________________________________ ____________________________________Visual #Outline key elements of the visual and what point it will illustrate.Title/Headline_______________________________________Visual Element __________________________Supporting Text ____________________________________ ____________________________________ ____________________________________ © 2009 Communication Management, Inc. Page 9
  10. 10. Presentation PlannerVisuals (Cont):Visual #Outline key elements of the visual and what point it will illustrate.Title/Headline_______________________________________Visual Element __________________________Supporting Text ____________________________________ ____________________________________ ____________________________________Visual #:Outline key elements of the visual and what point it will illustrate.Title/Headline_______________________________________Visual Element __________________________Supporting Text ____________________________________ ____________________________________ ____________________________________ © 2009 Communication Management, Inc. Page 10
  11. 11. Presentation PlannerVisuals (Cont):Visual #Outline key elements of the visual and what point it will illustrate.Title/Headline_______________________________________Visual Element __________________________Supporting Text ____________________________________ ____________________________________ ____________________________________ © 2009 Communication Management, Inc. Page 11
  12. 12. Presentation Re-capCreate a quick summary of the presentations sequence of events.Proposition:Key Idea Visual Aid Other Benefit to Engagement Audience Technique Survey Audience Questions Stories/Examples Role Plays Audio Testimonial Demonstration Quote Survey Audience Questions Stories/Examples Role Plays Audio Testimonial Demonstration Quote Survey Audience Questions Stories/Examples Role Plays Audio Testimonial Demonstration Quote Survey Audience Questions Stories/Examples Role Plays Audio Testimonial Demonstration Quote Survey Audience Questions Stories/Examples Role Plays Audio Testimonial Demonstration Quote © 2009 Communication Management, Inc. Page 12
  13. 13. Engagement TechniquesGetting agreement to a particular outcome requires active involvement onthe part of an audience. Consider incorporating the following tacticswherever appropriate.Polling/Surveys: Get a pulse on how an audience feels about a particularissue.Current Events: Capture attention through an interesting lead-in to aparticular point.Quotes: Illustrate a point in a memorable way.Exercises: Keep audience members active versus sitting and listening forlong periods of time.Role Plays: Teach by getting other to simulate real life situations.Testimonials: Draw upon the audience’s experiencesStories/Humor: Stimulate interest while illustrating points by interjectingstories and helping audiences to relax.Questions: Ask questions to check for understanding and confirmagreement. © 2009 Communication Management, Inc. Page 13

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