Managing a research project brown bag seminar

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Managing a research project . Presentation to Centre for Innovation in Teaching and Learning (CILT), University of Cape Town Brown Bag Seminar . Tess Cartmill, ROER4D Project Manager

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  • Derived from the Advanced Research Design course, by Cheryl Hodgkinson-Williams (3-8 February 2014), part of UCT Master’s degree, ICTs in Education run
  • Managing a research project brown bag seminar

    1. 1. MANAGING A RESEARCH PROJECT PRESENTATION TO CENTRE FOR INNOVATION IN TEACHING AND LEARNING (CILT), UNIVERSITY OF CAPE TOWN BROWN BAG SEMINAR 22 MAY 2014 Tess Cartmill, ROER4D Project Manager Tess.cartmill@uct.ac.za
    2. 2. Project Management  Project success factors: Agreement among stakeholders of project goals, Plan showing path and responsibilities, Constant effective communication with everyone, Controlled scope, Management support  Project definition: Has beginning and end, and produces a unique product  Challenges: Staff, Estimating, Authority, Controls  Definition of success: On time, on budget, high quality
    3. 3. Define Project  1. Stakeholder analysis - define management, team and recipients  2. Project charter – Announcement: name, purpose, signed by relevant authority  3. Statement of work – Agree what all to do, define deliverables, cost and schedule, define success  4. Responsibility matrix – Who is Responsible, has Authority, must be Consulted, or be Informed  5. Communication plan – what, to whom, how and when  6. Project proposal – Goal, problem/opportunity, solution, cost/benefit analysis
    4. 4. Risk Management  Identify risks  Analyse and prioritise  Develop a response  Establish reserves  Continuous risk management  Probability x Impact = value  (use scales of 1 to 5)
    5. 5. Work Breakdown Structure  List:  Summary Tasks – All top level tasks  Work packages, per summary task – small measurable task by specific person or team in a reportable time (e.g. day or week)  List tasks in logical groupings for your project  Use verb and noun to describe tasks  Plan for quality  Define completion criteria
    6. 6. Realistic scheduling and accurate estimating  Estimate Work Packages (Have the right people!!)  who will do the work?  what will they be doing?  how long will it take?  how much will it cost?  when is the task complete?  how do you measure the quality?  Define relationships between tasks for scheduling  Establish critical path  Draw up Gantt chart for total time estimate and pictorial view of project
    7. 7. Cost, Schedule, Scope, and Quality Quality Cost Scope Time
    8. 8. Research Project  What makes it different?  Defining research project  Pre-proposal, proposal, funding  Research dissemination
    9. 9. ROER4D experience  Contracts – expert assistance - RCIPS  Finance – track everything – placed every invoice on Vula in folders matching IDRC budget categories  Communication – underestimated activity – expert assistance  Evaluation opportunity – research on aspects of project  Planned activities – constant monitoring required  Knowledgeable leadership and funder support
    10. 10. References  Project Management principles obtained from UCT / Get Smarter Project Management course (attended in 2013) www.getsmarter.co.za  Advanced Research Design course, by Cheryl Hodgkinson-Williams (3-8 February 2014), part of UCT Master’s degree, ICTs in Education run, yielded the puzzle on slide 9.

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