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Your name is not good enough
An introduction to (and university
perspective) on ORCID
CIG Scotland Metadata and linked dat...
A personal view on the problem: meet Torsten Reimer?
People are unique, not their names
• Shared names
• Different versions (full name
vs. initials)
• Transliteration
• Name c...
ORCID provides…
Persistent digital identifiers to distinguish
researchers from each other
Member-built integrations that c...
ORCID is…
… a not-for profit that is owned by member organisations;
it provides research contributors with free identifier...
ORCID and ISNI
The ORCID ID is compatible with the ISNI ISO Standard.
The ORCID Registry randomly assigns ORCID IDs from a...
ORCID Workflow and Registry
Author
self-
registers
…shares
iD with
publisher
Publisher
adds iD
to
metadata
CrossRef and Da...
Integrations by region
orcid.org
15%
52%1%
2%
30%
Asia Pacific
Europe
Latin America
Mid East & Africa
US/Canada
Integrations by sector
orcid.org
7% 5%
16%
10%62%
Associations
Funders
Publishers
Repositories/Profile
organizations
Resea...
Imperial College London
• Faculties of Engineering,
Medicine, Natural Sciences
and the Business School
• Ranked 3rd in Eur...
Imperial College 2014 ORCID project
In early 2014, Provost’s Board
approved a proposal for Imperial
College to:
• become a...
Publications tracking
Symplectic
Elements
Scopus
Web of
Science
arXiv
PubMed
College
grants
College
HR
Repository
Staff we...
HOWEVER: selection of issues with current workflows
• Requires academic action (adding sources, claiming articles)
• Autho...
Sample of UK funder policy requirements
• College receives ~£100m/yr from research evaluation
• Required: article deposit ...
ORCID workflow: metadata on acceptance
Author links
ORCID with
CRIS
…shares ORCID
iD with publisher
…shares funder
informa...
ORCID workflow: track research data
Author links
ORCID with CRIS
…shares ORCID
iD with repository
…publishes
dataset
DataC...
2014 ORCID Project
1. One-off activity to increase awareness
and uptake
2. All academic and research staff to
receive an i...
ORCID support in Symplectic Elements
Features:
• Add existing iD
• Create new iD
• Auto-claims outputs with
DOI and iD
Col...
06/11/14
• ORCID web pages and Symplectic Elements support go live
• Email from the Provost to all staff
14/11/14
• Follow...
ORCID project in numbers
Overall number of staff included initially 4,347
Staff excluded (those not listed in public staff...
Ongoing work
• Encourage staff to use iDs and add to Symplectic Elements
• Invite new staff to self-register via Symplecti...
Benefit for iD Owner Benefit for Catalogue User
(Library)
catalogue
User finds
record
User clicks
ORCID iD
User can
contac...
Conclusions
• ORCID becoming the researcher identifier for HE sector
• Fast uptake, systems/privacy concerns no substantia...
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Your name is not good enough : an introduction to (and university perspective) on ORCID / Dr Torsten Reimer (Imperial College London)

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Presented at CIG Scotland's Metadata & Linked Data Seminar : projects, experiments and services in Libraries, 12th of September 2016, Edinburgh

Published in: Data & Analytics
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Your name is not good enough : an introduction to (and university perspective) on ORCID / Dr Torsten Reimer (Imperial College London)

  1. 1. Your name is not good enough An introduction to (and university perspective) on ORCID CIG Scotland Metadata and linked data seminar Edinburgh, 12th September 2016 Dr Torsten Reimer Scholarly Communications Officer Imperial College London t.reimer@imperial.ac.uk / @torstenreimer http://orcid.org/0000-0001-8357-9422
  2. 2. A personal view on the problem: meet Torsten Reimer?
  3. 3. People are unique, not their names • Shared names • Different versions (full name vs. initials) • Transliteration • Name changes • Multiple family names • Accents and other ALT characters • Additional issues such as job/career changes
  4. 4. ORCID provides… Persistent digital identifiers to distinguish researchers from each other Member-built integrations that connect researchers and their activities/affiliations A hub for synchronizing machine-readable connections between identifiers for people, organizations, and research activities
  5. 5. ORCID is… … a not-for profit that is owned by member organisations; it provides research contributors with free identifiers … funded by membership fees and externally grants … already mandated by funders and publishers like: Hindawi, IEEE, NIHR, PLOS, Royal Society, Wellcome Trust, etc. … supported by national consortia in Finland, Germany, Italy, UK ORCID in numbers (6th Sept ‘16): • ORCID iDs: 2,525,871 • Works listed: 15,403,764 • Member orgs: ~530
  6. 6. ORCID and ISNI The ORCID ID is compatible with the ISNI ISO Standard. The ORCID Registry randomly assigns ORCID IDs from a block of numbers set aside for them by the ISNI International Agency. ORCID and ISNI collaborate, e.g. linking ISNI and ORCID iDs. Key differences: • ORCID is aimed at (living) research contributors • Individuals have to self-register for an ORCID iD • Individuals control their own iD and ORCID profile • ORCID profiles can contain information on works but also on grants, employment history etc.
  7. 7. ORCID Workflow and Registry Author self- registers …shares iD with publisher Publisher adds iD to metadata CrossRef and DataCite support ORCID
  8. 8. Integrations by region orcid.org 15% 52%1% 2% 30% Asia Pacific Europe Latin America Mid East & Africa US/Canada
  9. 9. Integrations by sector orcid.org 7% 5% 16% 10%62% Associations Funders Publishers Repositories/Profile organizations Research institutions
  10. 10. Imperial College London • Faculties of Engineering, Medicine, Natural Sciences and the Business School • Ranked 3rd in Europe / 8th in the world (THE 2015-16) • Net income (2015): £969m, incl. £428m research grants and contracts • ~15K students, ~8K staff, incl. ~3,900 academic & research staff • 10-12,000 scholarly publications per year • 2015 spend on article processing charges (APCs): > £1.7m • 2016 (July) 6,277 papers deposited to College repository • Largest data traffic into Janet network of UK universities
  11. 11. Imperial College 2014 ORCID project In early 2014, Provost’s Board approved a proposal for Imperial College to: • become a member of ORCID • implement ORCID in College systems • issue academics with iDs Later in 2014, Imperial joined the Jisc-ARMA-ORCID pilot to work on ORCID adoption with other universities.
  12. 12. Publications tracking Symplectic Elements Scopus Web of Science arXiv PubMed College grants College HR Repository Staff web pages Academic
  13. 13. HOWEVER: selection of issues with current workflows • Requires academic action (adding sources, claiming articles) • Authorship of articles not always recognised reliably • Accuracy and completeness of metadata • Limited of non-traditional outputs (data, software, etc.) • No tracking of other institutional repositories • No workflow for sharing metadata/manuscripts on acceptance • Issues with sharing data between systems (lack of identifiers) • No automated information before publication of output
  14. 14. Sample of UK funder policy requirements • College receives ~£100m/yr from research evaluation • Required: article deposit within 3 months of acceptance Higher Education Funding Councils • Report all outputs to funder via ResearchFish system • 100% open access to all articles by 2018 Research Councils UK • Ideally all research data made available publicly • College able to track location of all data assets Engineering & Physical Sciences Research Council
  15. 15. ORCID workflow: metadata on acceptance Author links ORCID with CRIS …shares ORCID iD with publisher …shares funder information with publisher Publisher mints DOI on acceptance …shares iD and funder details with CrossRef CRIS pulls data from CrossRef, using ORCID iD Jisc Manuscript Router manuscript Link via iD
  16. 16. ORCID workflow: track research data Author links ORCID with CRIS …shares ORCID iD with repository …publishes dataset DataCite DOI linked to ORCID iD CRIS pulls metadata from ORCID / DataCite
  17. 17. 2014 ORCID Project 1. One-off activity to increase awareness and uptake 2. All academic and research staff to receive an iD unless they • are not in public staff directory • already have one • actively opt out 3. Institutional affiliation and publication lists added to ORCID profiles 4. Everything in profile set to ‘private’ by default (apart from name) 5. Staff encouraged to link their iD to Symplectic Elements 6. New staff encouraged to self-register via Symplectic Elements
  18. 18. ORCID support in Symplectic Elements Features: • Add existing iD • Create new iD • Auto-claims outputs with DOI and iD College ‘source of truth’ for ORCID: • Academics self-register • Direct benefits • Feed into other systems
  19. 19. 06/11/14 • ORCID web pages and Symplectic Elements support go live • Email from the Provost to all staff 14/11/14 • Follow-on email from ORCID project to all staff • Supporting communications: staff briefings, info screen etc. 20/11/14 • Reminder distributed via Heads of Departments 27/11/14 • Final day to opt-out or add existing iD to Elements 03/12/14 • Email informing staff that iD creation is imminent • ORCID iD creation process and claim email 11/12/14 • Email to encourage staff with pre-existing iDs to add to Elements 08/01/15 • Reminder email to staff who had not linked their ORCID to their Elements account Project timeline
  20. 20. ORCID project in numbers Overall number of staff included initially 4,347 Staff excluded (those not listed in public staff directory) 332 Staff opting out through online form 25 Staff who added their existing iD to Symplectic before roll-out 439 Staff with existing iDs, identified through ORCID de-duplication 325 New staff iDs created 3,226 Staff iDs claimed (October 2015) 2,088 Metadata on publications ("works") added to ORCID registry >240K Staff iDs linked to Symplectic (19/01/15) 1,155 Staff asking for their newly created iD to be deleted (most had one already that was missed by the de-duplication) 7 Staff iDs linked to Symplectic (25/02/2016) 1,805
  21. 21. Ongoing work • Encourage staff to use iDs and add to Symplectic Elements • Invite new staff to self-register via Symplectic Elements • Work with ORCID, Jisc, community, publishers, vendors etc. In September 2015 Imperial hosted the first UK (HE) ORCID members meeting and launch of the Jisc ORCID consortium – 50 universities attended. http://wwwf.imperial.ac.uk/blo g/openaccess/2015/10/07/uk- orcid-members-meeting-and- launch-of-jisc-orcid- consortium-at-imperial-college- london-28th-september-2015/
  22. 22. Benefit for iD Owner Benefit for Catalogue User (Library) catalogue User finds record User clicks ORCID iD User can contact author Couple more ORCID Scenarios
  23. 23. Conclusions • ORCID becoming the researcher identifier for HE sector • Fast uptake, systems/privacy concerns no substantial barriers • Clear comms and collaboration within institutions required • ORCID systems integrations can improve interoperability HE sector keen on wide, visible support for ORCID • ORCID increasingly included in metadata • ORCID is ISNI standard, work on linking the iDs Exposing ORCID in cataloguing data adds value for users Summary of Imperial ORCID project: doi.org/10.1629/uksg.268

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