Presented at RDA & Rare Materials Seminar, 6 November 2015 Edinburgh, hosted by the Cataloguing & Indexing Group in Scotland and organised with support from members of RBMS, EURIG, RBSCG, CIG, IFLA and JSC for Development of RDA
RDA & rare books cataloguing at Edinburgh University Library / Alasdair Macdonald and Elizabeth Quarmby Lawrence (University of Edinburgh)
RDA and Rare Books Cataloguing at
the University of Edinburgh
RDA & Rare Materials, 6th November 2015
Alasdair MacDonald, Metadata Co-ordinator
Elizabeth Quarmby Lawrence, Assistant Rare Books Librarian
• Centralised Metadata
• Focus on new
• 290,000 items in
need of cataloguer
• Contributions to ESTC
Image: Elizabeth Quarmby Lawrence 2
RDA Implementation 2014
• Establish principles for
when to use DCRM(B)/RDA
for rare books
• Begin using RDA forms for
• Staff training and new
Authority control: Changes to personal names
Single dates for persons born
b. (birth) and d. (death)
Record hyphenated dates indicating year of birth or death.
Examples: 1895- (birth) ; -1895 (death)
Approximate dates Use abbreviation: ca. Use “approximately”
Example: approximately 1895
Centuries and months Use abbreviations: cent. and
standard AACR2 abbreviations for
Use “century” and record names of months in full.
Examples: 19th century ; 1895 September 9
Dates of activity Use abbreviation: fl. Use “active”
Example: active 1895-1900
ǂc qualifiers (title, etc.) Record titles or other associated
words without parentheses only if
found on the chief source of
Example: Smith, John, ǂcDr.
In addition to recording titles or other information found
on the chief source, ǂc qualifiers may be used for conflict
resolution to record an occupation or role, which may be
sourced from reference material. In these cases,
parentheses should be used with no punctuation
preceding the ǂc subfield delimiter.
Example: Smith, John ǂc(Biologist)
Relators for roles ($e)
100 1_ $aSlugge-Bayte, Primrose,$eauthor,
245 10 $aSpringtime rhymes :$bpoems in memory of
Heliotrope Slugge-Bayte /$cby Primrose and Petunia
Slugge-Bayte ; with illustrations by Primrose
Slugge-Bayte and photography by Vision Unlimited;
edited by Joan Silver.
700 1_ $aSlugge-Bayte, Petunia,$eauthor.
710 2_ $aVision Unlimited,$eillustrator.
700 1_ $aSlugge-Bayte, Heliotrope,$ededicatee.
700 1_ $aSilver, Joan,$d1952-$eeditor.
6Adapted from the Bodleian Libraries RDA transfer training
• RDA allows access points for families as authors,
illustrators, dedicatees, etc.
X00 3_ $aSlugge-Bayte (Family),$eauthor.
700 3_ $aMcSlugg (Clan),$ededicatee.
• 1st indicator is 3.
• There is always a ‘family-type’ term in parentheses.
• They may also be qualified by associated dates, place or
prominent family member.
• THEY ARE NOT FOR SUBJECT USE! Compare:
sh 86000793: $aAsher family
n 2011079793: $aAsher (Family :$cWorcester, Mass.)
7Adapted from the Bodleian Libraries RDA transfer training
Dialogue du Royaume, Malk. 36
Images: Elizabeth Quarmby Lawrence
Image: "Kimbolton Castle 01" by Graham Taylor. Licensed under CC BY-SA 2.0 via Commons -
Kimbolton Castle, home of the Dukes of Manchester, 1615-1950
110 2 $aKimbolton Castle (Kimbolton, Cambridgeshire, England)