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Presentation skills


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presentation skills

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Presentation skills

  1. 1. Shujah Jamshaid Butt Syed Ahmad Ghaznavi Muhammad Asim Jutt Ayesha Afzal Jutt Sadaf Shafi Iqra Jawaid Malik Aqeel Abbas Ranjha Eman Butt GROUP MEMBERS
  2. 2. Making Effective Presentations What is a presentation? • It is the process of presenting the content of a topic to an audience consisting of one or more persons. • It utilizes some visual aid. • It is generally a PowerPoint file containing all the slides for a given speech.
  3. 3. 3. 4 basic steps in making effective Presentations ■ Strategy – formulate a strategy for the specific audience.  ■ Structure – develop a flexible and flowing structure ■ Presentation style – how you present is as
  4. 4.  important as what you present  ■ Handling questions – confident and informed responses to questions and challenges  Step 1: Formulating a strategy  ■ It is critical to know the purpose of communication. Knowing the audience and expectations of the audience is very important to decide what to present and how to present.
  5. 5. Tailor your presentation to the audience w.r.t to their needs, desires, knowledge level and attitude towards the topic. Be concrete, specific, practical, and relevant. Be clear about your objective – is it to motivate, inform, persuade, teach? Research your topic thoroughly.
  6. 6. Step 2: Developing a flexible and flowing structure ■ Once you know what you want to say, you need to organize all the information in a structured manner. ■ Do not assume that the information will speak for itself.
  7. 7.  ■ The audience might interpret the information in different ways based on your organization and presentation.  The audience needs to have the following basic questions answered:  ■ Why should I pay attention to you when I can think about more interesting things?  ■ Now that I am listening, why should I care about this issue?
  8. 8. ■ I agree with the significance of the topic, but how are you justifying your ideas? ■ So, now that I am convinced, what do you want from me?
  9. 9.  Step 3: Presentation style  Presentation style and personal confidence are as important as the actual content of the presentation itself.   ■ Effective presenters recognize that communication is both intellectual and emotional. Organizing your ideas is one important task. The other most important task is to gain and maintain the attention of the audience.  Techniques to gain and maintain attention: ■ Convey ‘controlled enthusiasm’ for your subject
  10. 10.  – the audience will forgive a lot if the speaker is enthusiastic.  ■ Pay attention to posture and tone.  ■ Your audience will mirror your attitude – radiate confidence without preaching.  ■ Don’t confuse enthusiasm with loudness; try to convey a range of emotions from concern, anticipation, excitement, dismay. 
  11. 11. ■ Once audience interest is gained, you must help them to retain it. Members of the audience may drift in and out without paying attention at all times. You need to help the audience refocus periodically – reiteration, conclusions.
  12. 12. Step 4: Handling Objections / questions ■ ask "friendly" questions - don't use questions to embarrass or badger; avoid known "sore spots" ■ avoid asking risky questions - that is, questions that may imply lack of knowledge or intelligence
  13. 13.  ■ make the interchange a mutually satisfying experience; give respondents time to think and phrase their answer; help people save face by summarizing what they have said so far and asking if anyone else has something to add  ■ don't let respondents wander or attempt to take control of the presentation; a polite "thank you, that's what I was looking for" can get you back on track
  14. 14.  ■ if extensive audience discussion is desired, avoid isolated one-on-one dialogues with specific individuals  ■ when challenged, be candid and firm but avoid over responding  ■ maintain control of the session  ■ be firm and assertive without being aggressive or defensive  ■ don't let interruptions disrupt your composure
  15. 15. ■ avoid circumstances that require an apology ■ anticipate questions and prepare responses; rehearse answers to difficult questions ■ ask some open ended question with no right or wrong answers - encourage sharing experiences, feelings, opinions
  16. 16. ■ put "you" elements into questions - make them relevant to the audience's personal experience ■ prepare key questions prior to the presentation; it is difficult to think of good questions on your feet 
  17. 17.  Conclusion: Checklist for an effective presentation:  ■ Start preparing early; don't wait until the last few days to prepare. Think about Your Audience. Be clear about your purpose. Use an effective introduction. Organize your presentation clearly and simply. Use supporting material to support your point. Create an effective conclusion. Sound spontaneous,
  18. 18. conversational and enthusiastic. Use body language effectively. Use visual aids to enhance the message. Check the physical environment in advance. Finally, cope with stage fright by remembering that it is normal and everyone feels it.