WorkingSm@rt - Productivity tips

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With the WorkingSm@rt method you will gain control over your day, find balance, prioritize your work and reach your goals. Giving you time to focus on the tasks that are important to you and your company.

Easily applied and simply sustained, the WorkingSm@rt method provides lifelong benefits to individuals, teams and entire organizations.

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WorkingSm@rt - Productivity tips

  1. 1. means prioritising work & optimising Microsoft Outlook Lotus Notes GoogleApps BlackBerry iPhone/iPad or Android Expertise
  2. 2. 2 2 Priority Management • Founded in Canada 1984; • Developed state of the art time management system using paper organiser; • Developed Working Sm@rt with Outlook in co- operation with Microsoft; • Other Working Sm@rt systems developed with Lotus Notes, GroupWise, iPhone, iPad, Android. Priority Management is the world’s leader in time management and personal organisation with more than 2 million people trained
  3. 3. 3 3 Information is Killing Us • In 2010, the total number of business emails sent and received globally was 78 billion per day • By 2013, this had increased to 100 billion. • Latest projections point to 132 billion emails per day, 5 TRILLION a year by 2017; • More meetings, faster communication, greater demands, time-wasters are all adding to an unprecedented productivity overload. Most Large organisations are moving to address these stresses on their productivity and their people
  4. 4. 4 4 2 Million Working Sm@rt People • Priority Management - 77 international offices • Trained hundreds of Microsoft & IBM employees • Trained 87 of the “Fortune 500”global companies
  5. 5. 5 5 Working Smart-Productivity Tips Productivity tip #1: Avoiding the “Busy-ness” Trap 1. IMPORTANT / URGENT 2. IMPORTANT / NOT URGENT 3. URGENT / NOT IMPORTANT 4. NOT URGENT / NOT IMPORTANT URGENT IMPORTANT
  6. 6. 6 6 Task 1 . Mr Tshabalala – book flight Task 2. Confirm number of attendees for Xmas lunch Task 3. Report to Helen Task 4. Check number of delegates for next conference Task 5. B & B 2 nights, must be near OR Tambo Task 6. Lunch with Daniel Task 7. Schedule meetings with Tandy, Gugu & Sue Task 8. Contact all new clients re: curtsey call Task 9. Mr Tshabalala – book car Task 10. Type presentation for Mr. Tshabalala No Priorities! No Dates!! Productivity tip #2: Set up Outlook to Work Smarter
  7. 7. 7 7 Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Task Task Task Task Task Task Task Task Task Task TaskTask Task Task TaskTask Task Task . Task Task Task Task Task • Keep time free daily for reactive tasks • Make Realistic Promises to Others Spread ‘To Do’ lists into ‘Today Lists’ Best Practice Plan ahead in bites
  8. 8. 8 8 • Decisions are made faster • Manage workload better Best Practice Be proactive
  9. 9. 9 9 Productivity tip #3: Managing Your E-mail • After reading a message that requires action, decide what you need to do and when do you need to do it • Place your cursor over the email and move the email to tasks
  10. 10. 10 10 Productivity tip #4: Manage Your Commitments • Best Time Managers are accurate in estimating how much time a task, meeting, appointment will take • Poor Time Managers nearly always underestimate how long a task will take It’s not the hours that you put into your work that’s important. It’s the work that you put into your hours.
  11. 11. 11 11 Productivity tip #5: Reduce “Mind Traffic”
  12. 12. 12 12 Productivity tip #6: Plan for Results • Set a recurring appointment with yourself 1- hour before you leave to review today and plan for tomorrow
  13. 13. 13 13 Priority Management Delivery • Fact Finding Discovery Consultation • Pre-Work and Assessments • Training and Skill Building • On-the-job Application & Accountability • Coaching/Collaboration/Communication • Measurement of the Impact & Results This is about behavioural change through a process
  14. 14. 14 14 Identify and focus on goals and objectives Highly practical & visual project execution planning Better results & higher satisfaction from meetings Plus MS Outlook, iPad, Google, BlackBerry and Lotus Notes Priority Management Curriculum
  15. 15. 15 15 Working Sm@rt Maximises Technology
  16. 16. 16 16 Productivity Challenges - Drowning in emails - Insufficient forward planning - Constantly changing priorities - Unable to focus on the task at hand - Too many distractions & disruptions - Reluctance to say ‘NO’ - Colleagues not delivering on time - Inconsistent practices across teams - Endless meetings
  17. 17. 17 17 Working Sm@rt Outcomes • Increase productivity • Focus on priorities • Track documents and information • Link day-to-day activities with organisation's goals • Increased job satisfaction • Improve overall work/life balance • Increases bottom line
  18. 18. 18 18 Improved Processes = 62 minutes gained Per day = 30 days gained Per annum
  19. 19. 19 19 • Blends - best practices & practical processes • Training tailored – to suit different roles • Hands-on - Interactive Workshops • Up & Running - during training using own data • Coaching - follow-up tailored to each individual • No software changes - user customisation only • Support - Comprehensive Guides Working Sm@rt Training is Different Best Practices are practical!
  20. 20. 20 20 1-Day WORKSHOP Using computers Instructor led Follow-up INDIVIDUAL COACHING Up to 60 minutes Phone + WebEx or at Desk Working Sm@rt Delivery Customised to clients needs
  21. 21. 21 21 The Working Sm@rt Payoff • Existing staff do more, or fewer staff do the same • Save 60 minutes a day • Average annual wage in SA is around R300 000 • Thus saving per employee is R39 000 per annum AND • Issues better controlled • No “falling through cracks” • Priorities set where they should be • Reduction in staff stress, absenteeism etc. Priority Management training works
  22. 22. 22 22 Monthly e-newsletter Productivity tips Links to articles May we sign you up?
  23. 23. 23 23 Working Sm@rt Karen Hardman 082 883 0332 karen@prioritymanagement.co.za
  24. 24. means prioritising work & optimising Microsoft Outlook Lotus Notes GoogleApps BlackBerry iPhone/iPad or Android ExpertisePriority Management + 77 international offices

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