Send ghana

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Send ghana

  1. 1. ICT4D LEARNING WORKSHOP 2013 SEND-GHANA The PartMe System
  2. 2. Content of the Presentation Components of the Mobile Data Collection Platform The PartMe Platform and features Introduction to PartMe System Getting started with the Data Collection Tool The PartMe system – Benefits so far
  3. 3. Components of the Mobile Data Collection Platform An open source tool built on an android platform Based on Google Technologies. tools for designing complex studies collecting data using a variety of mobile devices (cell-phones, smart-phones, PDAs, net-books, etc.) and managing the data that is collected
  4. 4. Components of the Mobile DataCollection Platform Clients – these consist of the net- books and handhelds (Android phones) Server – it is an online system where all information is stored, managed, edited etc
  5. 5. Components of the Mobile Data Collection Platform cont’d Users – site admin, field officers, programme officers, and others who need access to the forms and other necessary information Users are able to Upload & Download information in the form of Questionnaires and Filled forms.
  6. 6. Components of the Mobile Data Collection Platform cont’d Uploads – questionnaires/forms Downloads – questionnaires/forms are downloaded on to clients i.e. net-books and phones
  7. 7. Components of the Mobile DataCollection Platform cont’d Inputs – these are questionnaires/ forms that are uploaded onto the server for access by users/clients
  8. 8. Components of the Mobile Data Collection Platform cont’d Engine – the engine transcribes questionnaires/forms in to electronic format (XFORMS) that can be deployed and rendered on mobile devices. It combines the software component together to produce an output understood by the clients and users. It uses a mobile data application known as the Open Data Collect (ODK).
  9. 9. Components of the Mobile Data Collection Platform cont’d The android application is run on soft phones whiles an emulator is used on the net- books to act like a phone to render these forms XML stands for eXtensible Markup Language and is designed to transport and store data. XML tags are not predefined. This used in writing scripts for questionnaires onto the PartMe system
  10. 10. The PartMe Platform and features
  11. 11. The main interface
  12. 12. Form Management
  13. 13. Filter Submissions
  14. 14. Exported Submissions
  15. 15. Introduction to PartMe Systemcont’d Opendata Kit (ODK) is a free and open-source set of tools which help organizations author, field, and manage mobile data collection solutions. ODK provides out-of-the-box solution for users to:  Build a data collection form or survey  Collect the data on a mobile device and send it to a server; and  Aggregate the collected data on a server and extract the useful formats
  16. 16. Introduction to PartMe System Users work through the prompts and can save the submission at any point Finalized submissions can be sent to (and new forms downloaded from) a server Currently ODK Collect uses Android platform, supports a wide variety of prompts (text, number, location, multimedia, barcodes), and works well without network connectivity This application is fairly simple and straight-forward to use
  17. 17. Getting started with the DataCollection Tool To launch the application look for the ODK Collect icon from the apps screen
  18. 18. Getting started with the DataCollection Tool cont’d After launching the application, you are presented with the following screen with buttons which link to the set of features available
  19. 19. Getting started with the Data Collection Tool cont’d Get Blank Form: This option allows you to pick up any or all of the forms available to your (What happens in the case of updates) Delete Saved Form: This form allows you to delete forms saved on your device. You can also delete blank forms that have been previously downloaded
  20. 20. Getting started with the Data Collection Tool cont’dThis slide take you through each feature in detail Get Blank Form: This allows you to download available survey forms from the server to your device.  Select which forms you wish to download. You can also select all forms with the “Toggle All” button  Initiate the upload by tapping on the “Get Selected” button also found at the bottom of the screen.
  21. 21. Getting started with the DataCollection Tool cont’d Fill Blank Form: a list of all the different survey forms you have downloaded to your device. The details are the form name and the date and time they were added. From this screen select the form you wish to work on
  22. 22. Getting started with the DataCollection Tool cont’dThe first screen introduces you to the form and provides instructions on how to get through the form.
  23. 23. Getting started with the DataCollection Tool cont’d Each screen as you go through the form covers a single question, with possible answers or a free form field where applicable. The free form boxes always come with a keypad see screen below
  24. 24. Getting started with the Data Collection Tool cont’d  After choosing or entering an answer swipe, to go to the next screen.  At any point you can save your incomplete form but hitting the menu option > Save Form Takes you back to theAllows the form to be summary screen. saved.
  25. 25. Getting started with the DataCollection Tool cont’d You may also use the “Go To Prompt” button to return to the Summary screen. From here you can address specific questions in the order you prefer
  26. 26. Getting started with the DataCollection Tool cont’d Once you complete the form you will have a chance to rename the form and mark as finalized. This means it is ready to be uploaded You can change the name of the form. Select to mark form as final.
  27. 27. Getting Started with PartMeSystem cont’d You can also quit the form by hitting the “return” button. At which point you can choose to “Save Changes” or “Ignore Changes” and quit the application
  28. 28. Getting started with the Data Collection Tool cont’d Edit Saved Form: list of all survey forms you have saved. The details shown here are the form name and the date and time they were last saved to your device  From this screen select the form you wish to work on
  29. 29. Getting started with the Data Collection Tool cont’d You are now presented with a summary of the form. The questions and answers you have provided Tap on the item you want to change, this takes you to a screen with the questions and the input box To go through the form, you may swipe through thescreens as before or use the “Go To Start” and “Go To End” buttons at the bottom of the screen At any point you can save your incomplete form buthitting the menu option > Save Form.
  30. 30. Getting started with the DataCollection Tool cont’d  You may also use the “Go To Prompt” button to return to the Summary screen. From here you can address specific questions in the order you prefer.  You can also quit the form by hitting the “return” button. At which point you can choose to “Save Changes” or “Ignore changes” and quit the form
  31. 31. Getting started with the Data Collection Tool cont’d Send Finalized Form: This screen allows you to upload your completed forms to the server. On this screen you will be presented with a list of all survey forms you have marked as finalized. The details shown here are the form name and the date and time they were finalized  Tap the forms to select which forms you wish to upload. You can also select all forms with the “Toggle All” button at the bottom of the screen  Once there are items selected, initiate the upload by tapping on the “Send Selected” button also found at the bottom of the screen
  32. 32. Getting Started with PartMeSystem cont’d You will be required to enter your username and password to complete the upload If there are no errors with the login details entered and the connection to a server has been established, the application would then proceed to send the form and provide the user with the progress and result of the upload
  33. 33. Getting started with the DataCollection Tool cont’d You will see this prompt on successful upload
  34. 34. Getting started with the DataCollection Tool cont’d Delete Saved Forms: This screen allows you to delete both saved forms and blank forms. Tap the tabs on the top of the screen to switch between lists To delete either type of form, tap the forms to select which forms you wish to delete and hit the “Delete Selected” button at the bottom of the screen and confirm to Delete
  35. 35. Glossary Upload: To sending data from a local system (in this case the Android device) to a web server or another device Download: To receive data to a local system (in this case the Android device) from a web server or another device Server also (web servers): Web server can refer to either the hardware (the computer) or the software (the computer application) that helps to deliver Web content that can be accessed through the Internet. The most common use of web servers is to host websites, but there are other uses such as gaming, data storage or running enterprise applications Client: A software application or system that accesses a service made available by a server.
  36. 36. Outcome of data collected usingthe system Exported Data from the PartMe System into an Excel sheet Data exported to SPSS for analysis Example of frequencies from data analyzed
  37. 37. The PartMe system – Benefits so far Timeliness in receiving questionnaires and submitting completed questionnaires/data from field (an average of 6 weeks to 2 weeks) Reduced cumbersome coding, data entry and cleaning processes resulting in quick data analysis and reporting Prevented loss of questionnaires both uncompleted and completed through public means of transport
  38. 38. The PartMe system – Benefits sofar cont’d Reduced cost of sending and receiving parcels to and from the district partners Increased accessibility of accurate and relevant data and information for effective PM&E Ability of FNGOs and DHMCs to use the system to transmit data/information
  39. 39. ICT4D LEARNING WORKSHOP 2013 SEND SEND-GHANA, PartMe TAMALEFebruary 7, 2013 Thank You

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