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Apparel Buying and Sourcing House Presentation

BuyerEase provides a user-friendly software for Buying House, Liaison Office, Buying Agent, Buyer, Exporter, a buying agency ERP for PO Tracking, order tracking, sampling, production monitoring, logistic among buyer, exporter, vendor

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Apparel Buying and Sourcing House Presentation

  1. 1. Presenting   P ti A web portal to track orders,  facilitate production monitoring,  and control shipments   1 FSL Software Technologies Ltd. July, 2010
  2. 2. Agenda A d Vision and Objective • Describing the overall IT vision and the objectives that we wish to achieve for you, by implementing BuyerEase at your esteemed organization Business Flow • Flow charts to ensure that the work flow is understood by all people involved and working towards the success of the project Feel the Software • Some of th software screen shots are reproduced t understand and explain h S f the ft h t d d to d t d d l i how the software shall function with no or little training Implementation Strategy • Describing the production environment and ensuring smooth transition from the existing systems without affecting the day‐to‐day working Concerns and Risk Mitigation • 2 Need to understand the challenges and mitigating the risks to ensure smooth g g g running, specially when the application becomes back‐bone of the business FSL Software Technologies Ltd. July, 2010
  3. 3. Vision Vi i Availability of instant information  Availability of instant information to all stakeholders On need to share basis to all concerned – enabling quick decision making Establishes the buying process – from sample, style lib l t l library, purchase order t ki h d tracking via production monitoring to shipment information i f ti 3 FSL Software Technologies Ltd. July, 2010
  4. 4. Objective Obj ti Increase in Productivity • Reduce the time cycle of information gathering, processing, and negotiating – saving efforts, time, cost, confusion, disputes, and stresses Organized Instant Communication • • Have a global Access to real time information round the clock Organize all communications in a structured format making it readily available – minimizing confusion and improving the work‐flow efficiency • • Internal Communication – inter department inter‐department External Communication – buyers, vendors, testing agencies, shipping agencies… Simplified and Uniform Processes • Uniform processes throughout the organization – simplifying the buying process resulting in overall satisfaction to employees, buyers, and vendors No last minute surprises / no unknown delay • 4 To implement adeq ate e ception reporting and escalation proced res – helps to adequate exception procedures take proactive measures FSL Software Technologies Ltd. July, 2010
  5. 5. Business Work Flow B i W k Fl Product Selection  (Sampling) Stakeholders Buyer Purchase Order Merchandiser Pre‐production &  Pre production & Production Monitoring Quality People Logistic People Quality Assurance (Inspection) (I ti ) Accounts Management Logistics (Invoice, Packing, BL, Vessel) Commission  Note Receipt from  R i tf Vendor 5 Vendor Margin  Invoice Dispatch to  Di t h t Customer FSL Software Technologies Ltd. Liaison Agencies Invoices &  I i & Payments July, 2010
  6. 6. Business Work Flow ‐ Commission B i W k Fl Product Selection  (Sampling) Stakeholders Commission Buyer Business Model Merchandiser Purchase Order Pre‐production &  Pre production & Production Monitoring Quality People Logistic People Quality Assurance (Inspection) (I ti ) Accounts Management Logistics (Invoice, Packing, BL, Vessel) Commission  Note Receipt from  R i tf Vendor 6 Vendor Margin  Invoice Dispatch to  Di t h t Customer FSL Software Technologies Ltd. Liaison Agencies Invoices &  I i & Payments July, 2010
  7. 7. Business Work Flow ‐ M i B i W k Fl Margin Product Selection  (Sampling) Stakeholders Margin  Margin Buyer Business Model Merchandiser Purchase Order Pre‐production &  Pre production & Production Monitoring Quality People Logistic People Quality Assurance (Inspection) (I ti ) Accounts Management Logistics (Invoice, Packing, BL, Vessel) Commission  Note Receipt from  R i tf Vendor 7 Vendor Margin  Invoice Dispatch to  Di t h t Customer FSL Software Technologies Ltd. Liaison Agencies Invoices &  I i & Payments July, 2010
  8. 8. Business Work Flow ‐ Importer B i W k Fl Product Selection  (Sampling) Stakeholders Importer  ImporterBuyer Business Model Merchandiser Purchase Order Pre‐production &  Pre production & Production Monitoring Quality People Logistic People Quality Assurance (Inspection) (I ti ) Accounts Management Logistics (Invoice, Packing, BL, Vessel) Commission  Note Receipt from  R i tf Vendor 8 Vendor Margin  Invoice Dispatch to  Di t h t Customer FSL Software Technologies Ltd. Liaison Agencies Invoices &  I i & Payments July, 2010
  9. 9. Business Work Flow (Sampling) B i W k Fl Continued Product Selection – Product Selection Sampling Buyer Item Selection  by buyer Planning & Tracking Vendor Sample  Information I f ti Receipt from Vendor Sample Review EDI Self decision OR  Send to Buyer Style  Library Yes Specification,  Quality Instn,  Price, and Logistic Details Price and Logistic Details 9 FSL Software Technologies Ltd. Accept? No July, 2010
  10. 10. Business Work Flow (Purchase Order) B i W k Fl Buyer EDI Lab Purchase Order Tracking Lab test Reports Purchase Order Item, Qty, Price Distribution Packing Instn g Pre Production PP Meeting Vendor QA Check‐list Time ‘n’ Activity PP Sample Activities Targets Responsibilities Extension  Required PP Inspection PP I ti Production Revise  TnA QA Plan Inspection No Release  Shipment 10 Yes Testing  Agencies Accept? A t? FSL Software Technologies Ltd. Inspect Update Feedback d db k July, 2010
  11. 11. Business Work Flow (Shipping) B i W k Fl Logistic Vendor Shipment Commission or Margin Business Model Invoicing Packaging Continued Commission or  Margin Invoice Documents Payment Receipt Shipping  Agency Vessel BL / AWB BL / AWB Container Claim l Receive Claim Buyer FCR Coordinate with  Vendor Settle Claim 11 FSL Software Technologies Ltd. July, 2010
  12. 12. Business Work Flow (Inventory) B i W k Fl Continued Importers, Traders, & Distributors – Business Model Shipment Goods Receipt Goods Dispatch Dispatch Goods Raise Invoices Qualitative Check Dispatch  Advice Track Goods in‐ transit Item, Qty Quantitative Check Vendor Payment Receipt QC Pass? Buyer /  Stores Yes Stock No Raise Debit  Note (Claim) Payment  Advice Verify Stock  Level MIN Raise Indent 12 FSL Software Technologies Ltd. July, 2010
  13. 13. Software at Work S ft tW k The web portal shall start with the Login page • • 13 Each user shall be provided with a unique login ID and password p q g p The page shall be personalized as per client’s requirements FSL Software Technologies Ltd. July, 2010
  14. 14. Dashboard D hb d Successful login shall display the home page 14 FSL Software Technologies Ltd. July, 2010
  15. 15. Dashboard D hb d Successful login shall display the home page The Menu bar helps to navigate to various features of BuyerEase 15 FSL Software Technologies Ltd. October 2009 July, 2010
  16. 16. Dashboard ‐ Quick Links D hb d Q i k Li k • The Quick Links can be configured by the users • These help users to quickly navigate to the module, feature, or report as the user rights defined 16 FSL Software Technologies Ltd. July, 2010
  17. 17. Dashboard ‐ File Cabinet D hb d Fil C bi t File Cabinet 17 • The file cabinet provides a centralized place to li d l access the various document • These documents can be Word, Excel, PDF, etc. PDF etc FSL Software Technologies Ltd. July, 2010
  18. 18. Sampling S li The sample information as well as its status can quickly be accessed for a vendor • • 18 If Style No. is not provided, it shall show all samples of the vendor The additional date filter shall facilitate filtering the specific samples that require attention or action FSL Software Technologies Ltd. July, 2010
  19. 19. Sample Information S l I f ti This lists the desired samples • • • 19 The product information sheet as uploaded can be accessed g g p g p p The target dates for each stage helps tracking the sample development The comment log displays the comment by any of the stake holder FSL Software Technologies Ltd. July, 2010
  20. 20. Sample Tracking S l T ki Sample activity calendar can also be managed • • 20 The target can be extended as per the user rights defined The task complete as well as any comment can be specified as per the responsibility – that could be vendor or merchandiser FSL Software Technologies Ltd. July, 2010
  21. 21. Sample Approval S l A l Buyer shall see the list of samples that has been delivered, but waiting for their approval and/or comments • 21 Buyer can either approve the sample may drop / cancel it or can put sample, it, their comments, if any further change is desired FSL Software Technologies Ltd. July, 2010
  22. 22. Purchase Order (PO) P h O d (PO) Similarly, the purchase order details and its status can be quickly accessed for a vendor The additional date filter shall facilitate filtering the specific purchase order and/or St l th t h d d/ Style that require attention or action • 22 If PO No. and/or Style No. is not provided, it shall show all purchase orders and its items for the vendor FSL Software Technologies Ltd. July, 2010
  23. 23. Purchase Order Details P h O d D t il This lists the desired purchase order and Styles p y • • • 23 The purchase order information is uploaded, updated, and accessed g g p g p The target dates for each stage helps tracking the purchase order The comment log displays the comment by any of the stake holder FSL Software Technologies Ltd. July, 2010
  24. 24. Purchase Order (PO) Tracking P h O d (PO) T ki This leads to the activity calendar for the PO and Style • • • 24 FSL Software Technologies Ltd. The targets can b Th t t be extended as per the user rights defined The task complete as well as any comment can be specified as per the responsibility – that could b vendor h ld be d or merchandiser The respective details for each activity can be accessed July, 2010
  25. 25. Label Approval L b lA l The Label department can access the label artworks submitted, submitted but pending for their approval The labels can be approved and/or the comments are updated 25 FSL Software Technologies Ltd. July, 2010
  26. 26. Label Approval L b lA l Continued The Label department can access the label artworks submitted, submitted but pending for their approval • 26 The respective artworks (care, woven, UPC – as applicable) as well as the lab test report can be accessed FSL Software Technologies Ltd. July, 2010
  27. 27. Packaging Monitoring P k i M it i The packaging activity can further be tracked • • • 27 The various packaging component can be defined for each PO & Style The component development activities can be tracked The various communication and files can be enclosed FSL Software Technologies Ltd. July, 2010
  28. 28. Inspections I ti The testing agencies deputed in the exporting country shall conduct the onsite inspections Inspectors shall update the inspection status online – releasing the  I t h ll d t th i ti t t li l i th shipment or rejecting the goods planning for re‐inspection. 28 FSL Software Technologies Ltd. July, 2010
  29. 29. Dashboard  Alerts ‘n’ Exceptions D hb d – Al ‘ ’E i • • • 29 The alert on Dashboard helps user to locate the area that requires attention and action The pending job for the Team helps to create peer pressure The label department shall see the label artworks sent and waiting for h i f their comments FSL Software Technologies Ltd. July, 2010
  30. 30. Dashboard  Alerts ‘n’ Exceptions D hb d – Al ‘ ’E i • Similarly Similarly, the sample tracking can be managed • Buyer shall see the number of samples that has been sent and waiting for their comments 30 FSL Software Technologies Ltd. July, 2010
  31. 31. Logistics  L i ti (Invoice, Packing List, etc) Having the goods inspected and released, the vendor shall upload the necessary details – invoices, packing list, etc. The logistic personnel shall clear the shipment Th l i i l h ll l h hi 31 FSL Software Technologies Ltd. July, 2010
  32. 32. Consolidation (Vessel, BL/AWB, Container) C lid ti The Logistic people (or the consolidator) shall specify the vessel details – voyage, bill of lading, and container details The goods in‐transit can be tracked Th d i i b k d 32 FSL Software Technologies Ltd. July, 2010
  33. 33. Inventory (Receipts, Dispatches, etc) I t Having the goods received physically, the stock is updated against the vendor invoice details – Importers, Traders, & Distributor Business Model Similarly, the dispatch challan can be generated  against the Buyer PO and the stock in‐hand 33 FSL Software Technologies Ltd. July, 2010
  34. 34. Invoice / Commission Note I i /C i i N t The invoice or the commission note – as the case be – can be raised for the purchase orders that are dispatched The payment receipt can be updated.  The debtors aging and  the outstanding payments can be tracked 34 FSL Software Technologies Ltd. July, 2010
  35. 35. Compliance C li Vendor Compliance audit and pending compliance status can also be tracked • The merchant shall setup a new vendor – marking it pending f Initial Compliance di for i i l li • The dashboard of compliance people (or the deputed agency in the exporting country to conduct the audit) shall display the list of all vendors for which the initial compliance is pending 35 FSL Software Technologies Ltd. July, 2010
  36. 36. Compliance C li Vendor Compliance audit and pending compliance status can also be tracked • The vendors who has passed the initial compliance, shall be listed separately. The status of regular compliance(s) for these vendors can be viewed • The compliance personnel (or the deputed agency in the exporting country to conduct the audit) can also setup as well as execute any of the regular compliance of these vendors and/or their facilities / 36 FSL Software Technologies Ltd. July, 2010
  37. 37. Compliance C li • The Compliance requirement is setup once for social compliance, technical compliance, etc. 37 FSL Software Technologies Ltd. July, 2010
  38. 38. Compliance C li Continued Vendors are audited against the compliance setup The marks obtained is entered, which computes the overall grade achieved by the vendor 38 FSL Software Technologies Ltd. July, 2010
  39. 39. Compliance C li Continued • The buyers’ compliance norms – for social compliance, technical compliance, etc. – shall be defined Based on these norms, the software shall alert if the Vendor is compliant alert, compliant. 39 FSL Software Technologies Ltd. July, 2010
  40. 40. Reporting Sub‐system R ti S b t BuyerEase is equipped with a very strong  reporting system • Each report have a strong, but flexible, selection criteria generating the report on screen, or in Excel, MS Word, and XML formats • These on‐screen reports shall be equipped with a drill‐ down option to view the information in more details • These reports can directly be mailed from the system or can be scheduled to be sent periodically • Some of the sample reports are displayed in the following slides 40 FSL Software Technologies Ltd. July, 2010
  41. 41. Reporting Sub‐system R ti S b t Continued On‐time deliveries • • 41 Indicates %age of shipment that has been on‐time The report can be generated for a number of combination – customer customer, department, vendor, vendor zone, product, category, class, etc. FSL Software Technologies Ltd. July, 2010
  42. 42. Reporting Sub‐system R ti S b t Continued Periodic Purchase Order Performance • • • 42 The report can be generated on monthly, quarterly, or on yearly basis The value can be the total business revenue, order in‐execution, shipped, or cancelled (business lost) The report can be generated for a number of combination – customer, p g department, vendor, vendor zone, product, category, class, etc. FSL Software Technologies Ltd. July, 2010
  43. 43. Detailed Presentation D t il d P t ti Demo Access • In case you wish to understand BuyerEase in a greater depth the case, depth, application can be configured with a demo login, that shall be accessible over Internet. The user manual can be shared, which should help to acquire a better understanding of the software. Online Presentation • Since the application is comprehensive and the respective job‐stepping / business flow is to be configured BuyerEase team shall be pleased to configured, demonstrate the software via Team Viewer, a tool that helps to demonstrate over Internet. This along with Skype (for voice conversation) should suffice the purpose. Onsite Presentation • If required, BuyerEase team shall be willing to travel to demonstrate the application in‐person. • The travel, lodging, and boarding shall be borne by the client 43 FSL Software Technologies Ltd. July, 2010
  44. 44. Project  Project Execution  Execution Methodologies et odo og es This section describes the production environment  and ensuring smooth transition from the existing  and ens ring smooth transition from the e isting systems without affecting the day‐to‐day working 44 FSL Software Technologies Ltd. July, 2010
  45. 45. BuyerEase – a Reliable System B E R li bl S t Latest and Scalable technology Latest and Scalable technology • Dot Net technology & SQL server database • Cutting edge and future proof technology making a seamless transition to constantly emerging trends and technological advancements • Up‐to date as of July, 2010 • BuyerEase technical team is committed to keep y p the software up‐to date with respect to the fast paced industrial requirements. 45 FSL Software Technologies Ltd. July, 2010
  46. 46. Market Leader M k tL d Top positions on Google, Yahoo, etc. 46 FSL Software Technologies Ltd. July, 2010
  47. 47. Instant and Real‐time System I t t d R l ti S t Web architecture • Available 24x7 – anytime, anywhere • Accessible to buyers , buying agencies , testing agencies,  shipping agencies (consolidators & forwards) , vendors shipping agencies (consolidators & forwards) vendors • Immediate startup virtually no/little training with a user‐ y friendly web‐interface Ready‐to‐use • BuyerEase is comprehensively managing business operations for various organizations. It is equipped with a strong product configuration, and is flexible enough to be tamed to your specific work culture and business process. 47 FSL Software Technologies Ltd. July, 2010
  48. 48. Pocket friendly Cost Structure P k t f i dl C t St t Users based pricing structure • BuyerEase cost is computed based on number of users that would  be working in BuyerEase. The price per users shall be lower for a  higher number of users base Achieving Economies of Scale • The BuyerEase Cost Model emerged basically to achieve ECONOMIES OF SCALE while implementing an IT solution in an organization. • BuyerEase amortizes the cost of development and enhancement via i product d l i its d development nature. • BuyerEase is also offered as On‐demand software or Software as a Service (SaaS) a way to share the cost of managing and maintaining across various clients 48 FSL Software Technologies Ltd. July, 2010
  49. 49. Economies of Scale E i fS l The conventional method of owning a software solution has high cost and requires tremendous efforts in conceptualizing, developing, testing, implementation, and maintenance. • BuyerEase amortizes the cost of development and enhancement via its product development nature. • The cost of maintenance can be shared via SaaS model 49 FSL Software Technologies Ltd. July, 2010
  50. 50. Unique Implementation Methodologies U i I l i M h d l i Installation & Configuration • The application shall need a server, which can be deployed in your office or can be co‐located with a data center. • The server shall be connected via Internet. The administrative control (FTP/DB) can be pro ided to B erEase team who can install provided BuyerEase team, ho and configure the application remotely in liaison with your people to ensure smooth operations. Post‐Installation Training • BuyerEase is bundled with a comprehensive user manual, which in coordination with the user‐friendly interface, facilitates a new user to y , start using the software. • BuyerEase technical team is always most willing to assist the users over phone, email, chat, skype, etc. – 24x7 • On‐site training and support can also be provided as desired 50 FSL Software Technologies Ltd. July, 2010
  51. 51. Post Implementation P tI l t ti Customization • Based on the industry standards BuyerEase is built on the best practices and business standards, processes, but unlikely if the user groups still feel that customization is required, BuyerEase domain consultant shall be pleased to assist you in incorporating your specific requirements and shall deliver the final solution in no time • D C Data Conversion i • The data conversion is also facilitated through automated tools built by our technical members and incase required could be easily provided with additional nominal charge Integration • 51 BuyerEase has been developed using Open architecture and can easily be integrated with the other l ih h h legacy system, which i l d b not li i d to hi h includes, but limited • Buyers’ software system to automatically import the purchase orders • Vendors’ IT system to get the shipping – invoice & packaging – details • The laboratories’ / testing agencies’ system to retrieve the test results • Th shipping agencies’ system t t k th t ffi & l i ti i f The hi i i ’ t to track the traffic logistic information ti FSL Software Technologies Ltd. July, 2010
  52. 52. Concerns The general connotation is that a large number of software implementation fails. The reasons behind this can be • • • • • Lack of trained man power Commitment from the users towards usage Resistance of the user towards implementation Resistance of the user towards implementation Lack of training & support from the vendor Lack of Infrastructure for the users Thus, it is important to choose a right vendor, and after in‐ depth analysis for its Infrastructure, man‐power capabilities, and its management commitments, before proceeding with g , p g the decision to implement any IT system. 52 FSL Software Technologies Ltd. July, 2010
  53. 53. Appropriate Technology Partner A i t T h l P t Large Customer Base and Credentials • FSL pool of customers spreads over 100+ enterprises, covering a wide array of business areas ranging from manufacturing, exporting, trading, retailing, and various other industries in diverse fields, many of which have worldwide operations Domain ‐ Subject knowledge • Frontline Group being in Management and Corporate Advisory roles for last 27 years through its key people, it has in‐depth commercial and business domain k d i knowledge th l d through it proficient M h its fi i t Management t t team h i more having than 200 man years of experience. • With extensive domain knowledge, the people at FSL continuously improve processes and enable accelerated delivery of world class solutions. FSL Software Technologies has a separate department catering the IT related need for reputed and well established buyers and buying agencies since 2005. 53 FSL Software Technologies Ltd. July, 2010
  54. 54. Appropriate Technology Partner A i t T h l P t Quality Delivery in TIME • Committed to achieve a total customer satisfaction through its quality products and services and their timely delivery Prompt after sales support • Prompt after sales support, makes Technology Work... Have a proven record in service industry and a keen sense of customer care, FSL understands the importance of after sales support for technology absorption through Training programs and consistent working on the solutions Stability – an organization to stay • A well established infrastructure debt free financial depth and infrastructure, depth, sound management skills to make the organization stay forever in the market. • Strong Team of Management, Consultants, IT Professionals 54 FSL Software Technologies Ltd. July, 2010
  55. 55. Thank You Th k Y B‐22, Sector IV, Noida‐201301 Tel: +91 120 425 022/ +91 120 425 0810 Fax: +91 120 425 0818 www.BuyerEase.com …we are ready when you are 55 FSL Software Technologies Ltd. July, 2010

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